2019/11/29 A2A - Group Report and Individual Reflection - Instructions - AIX117 - Professional Writing For Work

AIX117 - Professional Writing For Work

A2A - Group Report and Individual Reflection -

Instructions

Due: Friday 10 January 2020, 5pm

Assessment 2A - Team Report & Individual Reflection

(400 words) 10%

Part 1: 150-word contribution to group evaluation and

report

Part 2: 250-word individual reflection

There are separate submission dropboxes for the group report and
individual reflection.
Ensure you submit each part to the correct dropbox!

TEAM BRIEFING: Shortlisting Candidates for

Communications Position @ Kaleidoscope Consulting

SCENARIO:
You are a member of a self-managed work team at the consultancy
organisation Kaleidoscope Consulting (KC), and your team has responsibility
for hiring a new team member. The current team has five members and you
will all be jointly responsible for making the decision about who is accepted
into the team. You need to select a shortlist of five people to interview from
the longer list of ten people compiled by Brophy Personnel Solutions.
Before you meet to discuss your shortlist, each member of the team must
read through each candidate's application (this includes each applicant’s CV,
letter of application and statement that responds to the selection criteria) and
evaluate each candidate according to how well they align with the position
description and person specification information. You will also view video
material provided by Brophy Personnel Solutions to assist your decision-
making. You will be reviewing 10 candidates who range in age and
experience, but all have strong customer service, administrative and generic
team skills. You will need to decide who you think would work best in your
team.
COMMUNICATIONS OFFICER
This role requires a team player, with some experience in communications
and public relations. Responsibilities include implementing effective
communication campaigns that support KC programs, initiatives and
promotions. Contribution to the maintenance and production of internal
communication devices including weekly newsletters, email and noticeboard
announcements, and the quarterly employee magazine and internal brand
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2019/11/29 A2A - Group Report and Individual Reflection - Instructions - AIX117 - Professional Writing For Work
, q y p y g
management are also a part of the job. The position requires a dynamic
individual, ready for challenges within a high-growth organisation.
Communications include internal and external clients.

TASKS:

Individual Shortlisting (done at home before week 6 seminar):

Before meeting with your group to shortlist your preferred candidates,
review all of the information in the 'Position & Candidates Information
</d2l/common/dialogs/quickLink/quickLink.d2l?
ou=787878&type=content&rcode=DeakinUniversity-1976877> '
document in the week 6 folder.

The person specification information and position description provide the

broader context you will need to determine who will be a good ‘fit’ for the
job.

Work through each candidate's letter of application (which includes a cover

letter, response to selection criteria and CV) and watch their short video
statements. The aim is to familiarise yourself with the candidates, focusing
on their interpersonal and problem-solving skills while also considering their
body language and other non-verbal communication. Make note of your top
5 candidates based on the information provided in their applications and
how well it aligns with the type of person KC is seeking to employ (use the
position description and person specification information - e.g. how well
have they responded to the selection criteria?).

Now watch the two group interview videos, and the team problem solving
activity video. Re-consider which candidates would be in your top 5 list, and
how well their attributes (from the videos) and skills and experience (from
the letters of application) align with the type of person KC is seeking,
according to the position description (e.g. how well did the candidates
demonstrate initiative, did they show capacity to work well with others
etc.).

Bring your shortlist to your week 6 seminar (cloud students - post in your
group's discussion thread; make sure you join a group first!), and be ready
to debate the pros and cons of different applicants with your group
members!

Group Shortlisting - Meeting (completed in class or online):

1. See the Week 6 Briefing
</d2l/common/dialogs/quickLink/quickLink.d2l?
ou=787878&type=content&rcode=DeakinUniversity-1928979>
for information about joining a group through the Tools menu (on
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2019/11/29 A2A - Group Report and Individual Reflection - Instructions - AIX117 - Professional Writing For Work
campus students will do this in class) - your tutor will also explain this.
Groups should consist of no more than five (5) students.

2. Participate in a group meeting (in class, or via your group's discussion

thread if you are a cloud student) to decide which 5 of the 10 applicants
you will, as a group, shortlist for your team. This task requires that your
group members work together to negotiate and come to a unanimous
decision on the top 5 candidates in priority order. The group must
provide reasons for choosing the 5 candidates and the order in which
they are placed. Focus on how the individuals would fit the job outlined
above, in areas of motivation, teamwork and communication.

3. Once your group has determined the top 5 candidates, complete the
group report and individual reflections as detailed below.

PART 1 - GROUP REPORT (5%)

You should use the Template

</d2l/common/dialogs/quickLink/quickLink.d2l?
ou=787878&type=content&rcode=DeakinUniversity-1920723>
in the Assessment 2A folder when submitting your final group report on
the shortlisted candidates.

Everyone should contribute a 150-word evaluation of one of the

top five candidates to the final report, though you should all review
and agree upon the final draft. If you have five members in your group,
you evaluate all five. If you have fewer members in your group, do one
candidate each - e.g. if there are three members in your group, evaluate
your top three for your final report.

Submit this as a single report for your group. One member of the group
can submit the final report on behalf of all group members - please
ensure you upload this to the correct submission dropbox (your group's
assignment dropbox for 'Assessment 2A: Group Report'). Important:
Ensure all team members have joined your group on the cloud site
before you submit the report.

This part of the task is marked as a group; the whole group will receive
the same mark.

PART 2 - INDIVIDUAL REFLECTION (5%)

Write a 250-word reflection on your group's discussion process.

Reflective writing should not only include a description of what occurred, but
should critically analyse and evaluate your experience. The purpose of this is
to help you identify both what worked well and what areas could improve so
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you are able to more effectively implement collaborative measures in future
group work.
There is no template for this reflection, but the below headings provide a
useful guide to structure. Deakin's study support services also offer guidance
on reflective writing
<https://www.deakin.edu.au/students/studying/study-
support/academic-skills/reflective-writing> .
Each student must submit this individually (to the assignment dropbox
labelled 'Assessment 2A: Individual Reflection'); marks are awarded
individually.
Include reflections on the following elements:
Communication
What were the team's communications strengths and weaknesses?
What barriers to communication were there?

Problem solving and decision-making

How did your team manage to solve problems?
How effectively did you make decisions? Any suggestions for changes?

Reflect in Portfolio Download Print

Activity Details

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