JOODY S.

CATACUTAN
BSA-3A

ACTIVITY #3: THE BASIC RECORDING IN GOVERNMENT ACCOUNTING

REVISED CHART OF ACCOUNTS IN GOVERNMENT ACCOUNTING

1. Codes are assigned to account groups to facilitate location of accounts in the general and
subsidiary ledgers, to provide systematic arrangement and classification of accounts and
facilitate preparation of the consolidated financial reports as follows:
Code Account Groups
1 Assets
2 Liabilities
3 Equity
4 Income
5 Expenses

2. The account code structure consists of eight (8) mandatory digits as follows:
0 00 00 00 0

Account Group

Major Account Group

Sub-Major Account Group

General Ledger Account

General Ledger Contra-Account
2.1 Account Group represents the accounts classification as to assets, liabilities, equity,
revenue/income and expenses.
2.2 Major Account Group classifies the account within an account group, e.g. for assets major
accounts: cash and cash equivalents, investments, receivables, inventories, investment
property, etc.
2.3 Sub-major Account Group further classifies the account within the major account group, e.g.
for cash and cash equivalents: Cash on Hand, Cash in Bank-Local Currency, Cash in Bank-Foreign
Currency, etc.
2.4 General Ledger Account represents the account to be presented in the detailed financial
statements, e.g. Cash-Collecting Officer, Petty Cash, etc. this is composed of two (2) segments:
The first two digits from left is the GL code and the last digit is reserved to indicate whether it is
a contra account like, Allowance for Impairment, Accumulated Depreciation, etc.

TYPES OF REGISTRIES IN GOVERNMENT ACCOUNTING (logbook)

1. Registries of Revenue and Other Receipts (RROR) – used to monitor the budgeted amounts,
actual collections, and remittances of revenue and other receipts.
- Dito nirerecord ung mga revenues and receipts
2. Registry of Appropriations and Allotments (RAPAL) – used to monitor appropriations and
allotments. This is to ensure that allotments will not exceed appropriations.
3. Registries of Budget, Utilization, and Disbursements (RBUD) – used to record the approved
special budget and corresponding utilizations and disbursements changed to retained income.
Separate RBUD shall be maintained for each object of expenditure.
- It’s like general ledger
 RBUD – PS
 RBUD – MOOE
 RBUD – FE
 RBUD - CO
4. Registries of Allotments, Obligations, and Disbursements (RAOD) – used to monitor the
allotment received, obligations incurred against the corresponding allotment, and the actual
disbursements made. This is to ensure that obligations incurred will not exceed allotments while
actual disbursements will not exceed the obligations incurred. Separate RBUD shall be
maintained for each object of expenditure.
 RAOD – PS
 RAOD – MOOE
 RAOD – FE
 RAOD – CO
Object of Expenditures
The classification of expenditures by object are as follows:
 Personnel Services (PS) - pertain to all types of employee benefits, for example,
salaries, bonuses, allowances, cash gifts, etc.
 Maintenance and Other Operating Expenses (MOOE) – pertain to various
operating expenses other than employee benefits and financial expenses, for
example, travel, utilities, supplies, etc.
 Financial Expenses (FE) – pertain to finance costs, for example, interest
expense, bank charges, losses on foreign exchange transactions.
 Capital Outlays (CO) – pertain to capitalizable expenditures, for example,
expenditures on the construction of public infrastructure, acquisition costs of
equipment, etc.