राजस्थान इऱेक्ट्रॉननक्ट्स एण्ड इन्स्ट्स्ूमें ट्स लऱलमटे ड, जयपरु

RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR

(आईएसओ 9001: 2015 और 14001: 2015 "मिनी रत्न" केंद्रीय सार्वजननक क्षेत्र का उद्यि)
(An ISO 9001: 2015 & 14001: 2015 “Mini Ratna” Central Public Sector Enterprise)
2, कनकपुरा औद्योगिक क्षेत्र, मसरसी रोड, जयपुर 302034 (राजस्थान)
2, KANAKPURA INDUSTRIAL AREA, SIRSI ROAD, JAIPUR-302034(RAJASTHAN)

Tel No: 0141- 2470784

E-mail: it@reiljp.com website: www.reiljp.com

“NOTICE INVITING EXPRESSION” OF INTEREST FOR BUSINESS ASSOCIATES FOR

SUPPLY/ PROJECTS/ SERVICES
ACROSS COUNTRY FOR E-GOVERNANCE/SMART CITY PROJECTS

EOI NO. REIL/21-22/E-PUBLICATION/21153 DATED 01.03.2022

Important Dates

Last Date & Time of Submission of bid : 22-03-2022 up to 16.00 Hrs

Last Date & Time Opening of bid : 23-03-2022 up to 16.00 Hrs

 RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR

EOI Ref. REIL/21-22/E- PUBLICATION/21153

THIS EOI DOCUMENT CONTAINS

Sr. No Item Detail Page No.

Notice inviting expression of interest for business associates
1 3
across country

2 Process Compliance Form (Annexure- I) 4

3 Eligibility Criteria 5-6

4 Scope of work 7-11

5 List/Scope of work 12

6 Key Events & Date of Bid 13

7 Sealed & Signed Application Form 14-15

8 Certificate for non-black listing (Annexure-II) 16

9 Authorization Certificate (Annexure- III) 17

10 Bank Guarantee Format (Annexure- IV) 18

11 Eligibility Criteria Ckeck List (Annexure- V) 19

12 Project Detail (Annexure- VI) 20

13 Check List for EOI document to be uploaded on E- Publication 21

website

Page | 2
 RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR
EOI Ref. REIL/21-22/E- PUBLICATION/21153

“NOTICE INVITING EXPRESSION OF INTEREST FOR BUSINESS

ASSOCIATES ACROSS COUNTRY"

Rajasthan Electronics And Instruments Limited (REIL), Jaipur – an ISO-9001:2015 & ISO-
14001:2015 certified “Mini Ratna” Central Public Sector Enterprise under the administrative
control of Ministry of Heavy Industries, Government of India, invites bids from interested and
eligible authorized agency/company/manufacturer for empanelment of business associates for
SUPPLY/ PROJECTS/SERVICES across country for E-GOVERNANCE/SMART CITY
PROJECTS.

Page | 3
 Annexure-I

RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR

EOI Ref. REIL/21-22/E- PUBLICATION/21153

Process Compliance Form

(EOIs are required to print on their company’s letter head and signed, stamped before uploading)

To

M/s. Rajasthan Electronics and Instruments Limited,

2, Kanakpura Industrial Area,
Jaipur-302034
Rajasthan

Sub:-Acceptance to the process related Terms and Conditions for the EOI

Dear Sir,

This has reference to the Terms & Conditions for EOI mentioned in the EOI Ref. REIL/21-22/E-
PUBLICATION/21153

We hereby confirm the following:-

1) The undersigned is authorized representative of the company.

2) We have carefully gone through the NIT, EOI Documents and the Rules governing the EOI as
well as this document.
3) We will honor the Bid submitted by us during the EOI.
4) We undertake that if any mistake occurs while submitting the bid from our side, we will be
responsible for the same.
5) We are aware that if REIL has to carry out EOI again due to our mistake, REIL has the right to
disqualify us for this EOI.
6) We confirm that REIL shall not be liable & responsible in any manner whatsoever for my/our
failure to access & submit offer on the e-tendering site due to loss of internet connectivity,
electricity failure, virus attack, problem with the PC, digital signature certificate or any other
unforeseen circumstances etc.

With regards

Signature with company seal

Name :
Designation :
E-mail Id :

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 RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR

ELIGIBILITY CRITERIA

This Invitation to expression of interest is open to all entities meeting or exceeding all of the following
minimum Eligibility criteria. Any bidder not meeting the eligibility criteria as mentioned below shall
be summarily rejected.
The bidder must possess the requisite experience, strength, marketing and technical capabilities in
providing the services necessary to meet the business targets as described in the EoI. Keeping in view
the complexity and volume of the work involved, the following criteria are prescribed as eligibility
criteria for bidder interested in empanelment. The bidder must also possess the administrative,
technical know-how and the financial wherewithal that would be required to successfully undertake
the business for the entire product range. The bid must be complete in all respect and should cover the
entire Scope of Work as stipulated in the EoI.

Particulars Description Documents to be submitted

The bidder should be a Proprietorship/ Copy of Registration
Partnership Firm/LLP, or a Company registered in Certificate from registrar of
India under Companies Act 1956/2013 as Firms in case of
Legal Entity
amended from time to time and should be in Proprietorship/ Partnership
operation for at least 3 years as on date of bid Firm/ Company
submission
Average Annual financial turnover of company or its Balance sheet for last 3 years
beneficiary firm during the last 3(three) financial with Profit/loss statement duly
years i.e. 18-19, 19-20 and 20-21 ending 31st March certified by CA, Practicing CA
Turnover of the previous financial year, should be minimum certificate with CA’s
Rs.10.00 Lakh in case SERVICES (I&C/ registration Number/ Seal
Consultancy/ Training etc.) and minimum should be submitted
Rs.100.00 Lakh in case SUPPLY/ PROJECTS
Practicing CA certificate with
The net worth of the bidder must be positive in the
Net Worth CA’s registration Number/
last three F.Y. (18-19, 19-20 and 20-21).
Seal.
The bidder should have experience in similar Copy of Work Orders from the
supply/Project/ Services in the field of any E- client./ self attested work
Experience
Governance / Smart city project mentioned in this experience on letter head.
EoI.
Bidder should have to demonstrate the solution Undertaking of acceptance for
Solution before submission of this EOI and shall be able to the clause on the bidder’s letter
Readiness start the implementation of the solution within 7 days head
from award of Work Order.
Capability/ The bidder will be asked to carry out demonstration
Demonstrati of the technology/product as part of the evaluation
on/Presentat process and a time slot of 30-45 minutes will be
ion given for highlighting the capability

Page | 5
Particulars Description Documents to be submitted
As on date of proposal , the bidder shall not be under Affidavit on Rs.100 non-
any declaration of ineligibility for unsatisfactory judicial stamp paper /
performance corrupt or fraudulent practices, any declaration certificate duly
Blacklisting
other unethical business practices or blacklisted attested should be attached.
either by Ministry/Board of Government of India
/State Governments.
Agreement Agreement will be shared after finalization of EoI.
GST Registration Certificate, Company Registration Certificate, PAN Card & Income Tax Return of
last 3 years should be duly submitted by Bidder.

Page | 6
 RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR

SCOPE OF WORK
1. SCOPE

(a) “Successful Bidder” will generate business across country and will get the payment
realized.

(b) REIL will make payment compensation/discounts to “Successful Bidder” as mutually decided at
the time of agreement.

2. PAYMENT:

The compensation/ payment/ discounts defined in clause (b) above shall be made by REIL to
“Successful Bidder as per following:

 The payment shall be made by the REIL to “Successful Bidder”shall be on back to back basis.
Any deduction in REIL payment in the project shall also be applicable from Bidder account.

 The compensation/ payment/ discounts defined in clause (b) above shall be made by REIL to
“Successful Bidder” on prorate basis against following milestones and shall vary on case to
case basis:

 Against receipt of techno-commercial order, arranging storage and delivery of material,

submission of material receipt, customer inspection and receipt of REIL payment from the
agency against the mile stone.

 Against successful installation – commissioning of system, inspection by customer/ agency,

submission of I&C Certificate duly signed by Agency

 Against yearly maintenance of system.

 Interest at prevailing rates will be imposed on “Successful Bidder” , if REIL payment is not
received after 180 days.

3. REGION:

“Successful Bidder” shall represent as the authorized channel partner of REIL in the allocated
territory/region for carrying out business acquisition.

4. GENERAL:-

1) REIL shall ensure for timely supply of the products /services with consistent quality.
2) “Successful Bidder” will not represent any other company which is involved in manufacturing and
sale of equipment of similar type/ nature.
3) “Successful Bidder” shall not attempt to develop and/or manufacture any of the products Comparable
to and related thereof through this agreement.
4) “Successful Bidder” shall make necessary arrangement for distribution of the system to different
places as per terms of order.
Page | 7
5) In its performance under the agreement, “Successful Bidder” shall agrees:-
a) To continuously and rigorously market the products in the region.
b) To secure at their cost, EOI documents and other related papers connected with submission of our
offers and forward them to us to enable us to submit the same in time. Cost of the EOI will be
reimbursed on submission of proper receipt.
c) To ensure that no EOI notifications from their territory are missed at any time, for the company
products. “Successful Bidder” will ensure that the EOI documents are available in time to REIL.
d) As and when required, in order to actively assist in preparation of offers, “Successful Bidder” will
visit to concerned Regional Office / HO Jaipur at their cost, if so desired by REIL.
e) To attend on REIL behalf the EOI openings in the assigned transmit to and transmit to REIL all
details related to various offers submitted by other parties.
f) To keep in close touch with the customers who have purchased the REIL products described in the
EOI so as to provide REIL with feedback on performance of the product and render such services as
are normally expected by a channel partner.
g) To expeditiously follow up and obtain timely payment due to REIL from customers towards the due
bills for supply, installation, erection, commissioning and maintenance of REIL products.
h) To keep in close and regular touch with all present and future customers in their territory and keep
REIL advised of their likely requirement, market projections etc. as and when this information are
available.
i) To assist REIL in monitoring and obtaining information from territory about competitors activity.
j) To keep inform the complaints from the customers and provide input to REIL for long- term action
if required.
k) To provide, REIL, sales forecasts and such other information on continuous basis.
l) As and when required, to receive dispatch documents from REIL and deliver them to customers.
m) Shall neither appoint any agent/sub-contractor nor deal with trader for any of the REIL
products/services.
n) REIL reserves the right to negotiate and consolidate business with any of the customers in the
defined territory directly and in such cases only overriding compensation shall be applicable.
o) Non fulfillment of targets and schedule of business acquisition and payment realization shall be
subjected to exercising of penalty clause on pro data basis. This decision shall be taken at the time of
review after the end of the period.
p) EOI basis Business will be decided on case to case basis with empanelled bidder.
q) The selected Channel Partner can work in the territory assigned to it.

LEGAL:
1) REIL shall not be held liable or responsible for any illness, physical harm and death sustained by the
“Successful Bidder” authorized representative during the period of contract as they will not be
deemed in any manner as employee of the company.
2) REIL reserves the right to visit and inspect any installation under this contract at any Time.
3) REIL reserves the right to terminate this contract without giving any notice, if in the Opinion of the
company, the performance of the contractor is not found satisfactory and according to the terms
stipulated by this agreement.
4) "Successful Bidder" or its partner/associates/employees will not indulge themselves in any activity
with any other organization who is involved in similar kind of development, manufacturing, trading,
purchasing etc. “Successful Bidder” or its partner/associate/employees will work with REIL on
exclusive basis.

Page | 8
GENERAL TERMS AND CONDITION

a) AMENDMENT
Except as otherwise provided herein, no addition, amendment to or modification of the
Contract shall be effective unless it is in writing and signed by and on behalf of both parties.

b) SEVERABREILITY
In the event that any or any part of the terms conditions or provisions contained in the Contract
shall be determined invalid, unlawful or unenforceable to any extent such term, condition or
provision shall be served from the remaining terms, conditions and provisions that shall
continue to be valid and enforceable to the fullest extent permitted by law.

c) CONFIDENTIAL TREATMENT
It is understood and agreed that data, know-how and other such proprietary information that
was provided or will be provided by either party, will remain confidential.

d) RELATIONSHIP OF THE PARTIES

REIL relationship with Contractor will be that of a Business Associate, and nothing in this
Contract shall be construed to create a relationship, joint venture, partnership.

e) INDEMNITY
REIL and Business Associate will indemnify, defend, and hold harmless each other and its
divisions, successors, subsidiaries and affiliates, the assigned of each and their directors,
officers, agents and employees from and against all liabilities, claims, losses, and damages of
any nature, including, without limitation, all expenses (including attorney’s fees), cost, and
judgments incident there to REIL and REIL’s obligations under this indemnity will survive the
expiration, termination, completion or cancellation of this Contract or an order hereunder.

f) FORCE MAJURE
REIL and Business Associate shall not be under any liability to each other or to any other party
in any way whatsoever for the destruction, damage, delay or any other matters of the nature
arising out of reasons beyond the control of either party, including but not limited to a war,
rebellion, civil commotion, strikes, lock-outs and industrial disputes; fire, explosion,
earthquake, Act of God, flood, drought, bad weather, requisitioning or other act or order by
any government department, council or other constituted body, and similar other reasons.

g) RESTRICTIN ON EMPLOYMENT
Both the parties have agreed that they will not recruit any members of staff of other party
directly or indirectly.

h) ARBITRATION
The parties agree to use their best efforts to resolve any dispute that may arise under the
Agreement through good faith negotiations. No party shall commence any arbitration or
litigation in relation to this Agreement unless it has first invited the Chief executive of the
other party to meet with its own Chief executive for the purpose of endeavouring to resolve the
dispute on mutually acceptable terms.

Any dispute arising under this Agreement which cannot be settled by negotiation between the
parties or their respective representatives shall be submitted to arbitration in accordance with
the Indian Arbitration and Conciliation Act, 1996

Page | 9
i) RISK AND COST
In the event of failure on the part of the contractor in the supply, project, manufacturing of
goods and services, which is required in view of the pending orders, REIL shall be entitled to
cancel the remaining order and procure the outstanding quantity through other sources at risk
and costs of the contractor.

j) TERMINATION OF CONTRACT:
REIL shall be entitled to terminate this Contract, in the event of any or all or any of the
following events, with a written notice of 15 days with due consent of the Business Associate:

I. has abandoned the Contract

II. has without valid reason failed to acquire the business in respect of the contract or has
suspended the progress of acquiring the business.
III. persistently fails to execute the Contract in accordance with the Contract or persistently
neglects to carry out its obligations under the Contract without just and proper cause.

k) DURATION OF CONTRACT
This contract shall take effect on the day of execution of this contract and shall endure for the
period of 01 year and renewable as per mutual agreement.

l) GOVERNING LAW
This contract and its validity, interpretation and performance will take effect and be governed
under the laws of India. Venue in any action in law or equity arising from the terms and
conditions of this contract shall be the court of appropriate jurisdiction in Jaipur, Rajasthan
(India)

m) Preference
Preference will be given to the empanelment of the agency having patent of the Technology in
area of business mentioned in the EOI.

1. OTHER TERMS & CONDITIONS:-

a) All Business Associate shall therefore, furnish declaration that their firm is not involved in
any litigation that may have an impact of affecting or compromising the delivery if services
as required under this assignment. It is also to be declared that their firm has not been black
listed by any Central/State/ Public Sector Under takings in India. The declaration should be
verified by the Notary Public.

b) The Business Associate shall sign these conditions on each page at the end in token of
acceptance of all the terms and it would be attached with the contract along with the
declaration mentioned in above.

c) The REIL reserves the right to visit and inspect any site under this contract at any time and
if defects are noted, payments may be stopped / recovered from contractor. The REIL
reserves the right to terminate this contract without giving any notice, if in the opinion of
the REIL, the performance of the Business Associate is not found satisfactory and
according to terms stipulated by this contract.

d) The REIL shall be fully absolved from the third party claims and damages during the
execution of the contract.
Page | 10
 e) The contract agreement shall be executed at Jaipur and shall be subject to Jaipur court
jurisdiction alone.

f) The REIL shall deduct the TDS as per the Income Tax Act.

2. NO AGENCY:
I. Contractor shall perform its obligations under this agreement as an independent entity.
Neither this agreement nor contractor performance of obligations under this agreement
there under shall create an association, partnership, joint venture, or relationship of
principal and agent, master and servant or employer and employee company and contractor
or its employees subcontractor, and neither party shall have the right, power or authority
(whether expressed or implied)to enter into or assume any duty or obligation on behalf of
the other party.

II. Contractor shall solely be responsible for all payments (Including any statuary payments)
to its employees and / or subcontractors and shall ensure that at no time shall its
employees, personnel or against hold themselves out as employees or against of company,
nor seek to be treated as employees of company, for any kind of income of benefits.
Contractor alone shall make all required payments of deposits of taxes (as required by law)
in a timely manner contractor further declares that it has necessary permission under all
laws including the contract labour regulation act for employing the staff.

3. VIOLATION OF TERMS:
The parties agree that each party shall be entitled to an injunction, restraining order, right
for recovery, suit for specific performance or such other equitable relief as a court of
competent jurisdiction may deem necessary appropriate to restrain the other party from
committing any violation or enforce the performance of the convents, obligations and
representatives contained in this agreement these injunctive remedies are cumulative and
are in addition to any other rights and remedies the parties may have at law or in equity,
including without limitation a right for recovery of the amounts due under this agreement
and related costs and a right for damage.

4. ENTIRE AGREEMENT :
This agreement together with the EOI constitutes the entire understanding between the
parties with respect to the subject matter here of and supersedes prior negotiations,
representation, or agreement, either written or oral. Should there be a conflict between the
terms of this agreement and the provision of the EOI, the terms of this agreement shall
prevail, provided however, Should there be a provision, obligation or a condition contained
in the EOI which is not included here under, such provision, obligation or condition shall
be deemed to be incorporated in this agreement of the extent that such provision, obligation
or condition is not inconsistent here with. In case of a difference of opinion between
company and contractor in comprehending and/or the EOI, the interpretation by company
shall be binding and final on contractor.

5. COUNTERPARTS:
In the agreement may be signed in 2 counterparts, each of which is an original and all of
which, taken together, constitute one and the same instruments.

Page | 11
 RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR

EOI Ref. REIL/21-22/E- PUBLICATION/21153

List/Scope of Work

E-GOVERNANCE / SMART CITY PROJET

 Intelligent Traffic Management System

 Energy Efficient Street Lighting System
 Smart Intelligent pole comprising of CCTV with motion detector, Energy Efficient Led Light,
Pollution detection etc.
 AIS140 certified GPS Tracking System
 Retro Reflective Tape Management System
 Vehicle Fitness Center Management System
 Smart Water/Gas Metering system on LoRaWAN protocol
 Smart Solid Waste Management System
 Waste to Energy Management
 E-Waste recycling
 Air Quality Monitoring System
 IP based CCTV
 Digital Door Number System
 Sanitary pad dispensing/disposal hygiene management system
 Track & Trace Management system
 Smart Weigh bridge management
 Smart Class/Video Conferencing
 Access Control system (RFID, Biometric, Boom barrier, Turnstile gate etc.)
 Smart LED display
 Optical fiber/ Networking
 PUCC Networking
 Land Record Management
 Smart Library Management system with RFID tagging
 Installation & Commissioning of Electric Vehicle Charging station

Page | 12
 RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR

EOI Ref. REIL/21-22/E- PUBLICATION/21153

KEY EVENTS & DATES OF BID

Description Target Date

EOI Document Availability Date 01.03.2022
22-03-2022 up to 16.00 Hrs

Rajasthan Electronics & Instruments Limited.

Last Date & Place for submission original EOI
2, Kanakpura Industrial area, Sirsi Road,
document
Jaipur-302034, Rajasthan -India

Page | 13
 RAJASTHAN ELECTRONICS & INSTRUMENTS LIMITED, JAIPUR
(A “Mini Ratna” Central Public Sector Enterprise)
2, Kanakpura Industrial Area, JAIPUR – 302 034 (RAJASTHAN)
E-Mail : it@reiljp.com Web Site : www.reiljp.com
APPLICATION FOR EMPANELMENT OF BUSINESS ASSOCIATES / CHANNEL PARTNER

Project Interested: _________________________________________________________

_________________________________________________________
(Refer Scope of Project, more than one project can be selected)

1. Name of Firm:

2. Complete address with Tel. No., :

Fax No. & E-mail Address ______________________________
______________________________
(a) Registered Office :

(b) Branch Office if any :

3. Name, designation, Mobile, email id :

of the person to be contacted
4. Name & designation of the :
Chief Executive/Owner/Partner
5. Is your firm is proprietorship / :
Partnership / Public / Private
Limited Company / LLP

6. Registration No. of firm and date & :

Authority with whom registered

7. Date of commencement of Business : ____________________________________

8. Financial Status :
(a) Bankers’ Name & Address :
Account No. & IFSC Code : ____________________________________
(b) Income Tax Clearance Certificate :
(Attach xerox copy)
(c) Annual Turn Over of last 3 years : ____________________________________
(Attach Annual Report)
(d) Term loan taken from Financial :
Industitution (s) / Bank (s).
Please Furnish details.
9. PAN No. (Attach xerox copy : ____________________________________
10. GST No. : ____________________________________
(Attach xerox copy of Registration)
Page | 14
11. TO BE FILLED IN BY THE BIDDER:
Sr. Name & Address of Articles for which Value of normal No. of Name of the concerned
No. Principal manufacturers Agency held stocks for these Employees person of principal
with Telephone & Fax No. items manufacturer
1
2

Details of Experience in E-Governance / Smart City Project (enclosed separate sheet as per below):

Year Type of system & No. of systems supplied

2017-18
2018-19
2019-20
2020-21
1. Territory interested in : ____________________________________
2. Estimated Business Targets : Rs. ____________________________________
Sr. No. Name of Product Estimated Annual Targeted Business (Rs.)
1
2
3
3. Are you or any of your Partner(s) / : _____________________________________
Director(s) are related to any of the
employee of REIL? If so give name ___________________________________________
& details
4. Have you ever been Debarred /: _____________________________________
Blacklisted by Govt Dept. / PSU
(Attach copy of undertaking)
5. Are you or any of your Partner(s) / : _____________________________________
Director(s) were/are manufacturer
/ Dealer/ Associates with dairy Sector.
Company? If yes please mention
Complete details with
6. Any other details : _____________________________________
------------------------------------------------------------------------------------------- We hereby undertake
that information provided by us is correct to the best of our knowledge.

Signature & Seal of Authorized Signatory

Place: Name:
Date: (Stamp) Designation:
-----------------------------------------------------------------------------------------------------------------------
Note: 1.The form should be filled complete in all respects and all necessary documents should be furnished
without which request for registration is liable to be rejected.
2. We reserve the right to consider or reject the request without assigning any reason.

*****
Page | 15
 Annexure-II

RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR

EOI Ref. REIL//21-22/E- PUBLICATION/21153

CERTIFICATE FOR NON BLACK LISTING

To Date: __________

Rajasthan Electronics And Instruments Limited,

2, Kanakpura Industrial Area,
Jaipur-302034
Rajasthan

Dear Sir,

We M/s. ……………………………………………………. Confirm that we are not blacklisted in any

PSUs/Government/semi Government/ Quasi Government department in India, as on date of
submission of bid. This undertaking is submitted to the best of my knowledge. If at any stage it is
found wrong then REIL may take necessary action against us.

On behalf of company ………………………………………….

Name and Designation

Page | 16
 Annexure-III

RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR

EOI Ref. REIL/21-22/E- PUBLICATION/21153

Date: __________

AUTHORIZATION CERTIFICATE

To

Rajasthan Electronics And Instruments Limited,

2, Kanakpura Industrial Area,
Jaipur-302034
Rajasthan

Dear Sir,

We M/s. …………………..…………………………………………………. are authorizing

Mr./Mrs. …………..………………………………….. to submit EOI document in reference to your
EOI no . REIL/21-22/E- PUBLICATION/21153 for empanelment of business associates across
Country on our behalf. They are authorized to carry out communication and negotiations on our
behalf.

On behalf of company …………………………………….

Name and Designation

Signed and sealed (who has signed the EOI)

Page | 17
 Annexure-IV

BANK GUARANTEE TOWARDS SECURITY DEPOSIT

Bank Guarantee No________________

To,
Rajasthan Electronics And Instruments Limited, (REIL)
2, Kanakpura Industrial Area Sirsi Road,
Jaipur-302034 (Rajasthan)

WHEREAS M/s. …………………………………(Bidder Name) having its registered office at

…………......................‟ (hereinafter called “the bidder”) has undertaken, in pursuance of Contract
No. & Date for business associate at state of ------- (locations) in India (hereinafter called “The
Contract”).

AND Whereas it has been stipulated by you in said Contract that the Bidder shall furnish you with a
Bank Guarantee by a recognized bank for the sum specified therein as security for compliance with
the Supplier’s performance obligations in accordance with the Contract.

And Whereas we have agreed to give the Supplier a Guarantee;

THEREFORE we hereby affirm that we are Guarantors and responsible to you, on behalf of the
Bidder, up to a total of Security Deposit Amount and we undertake to pay you, upon your first
written demand declaring the Bidder to be in default under the Contract and without cavil or
argument, any sum or sums within the limit to show grounds or reasons for your demand or the sum
specified therein.

Notwithstanding anything contained herein above:

1. Our liability under this guarantee shall not exceed Rs……… (In Words).
2. This bank guarantee shall be valid up to ………………. (date of expiry of Guarantee).
3. We are liable to pay up to the guarantee amount only and only if we receive from you a written
claim or demand not later than 12 months from the said expiry date (date of expiry of Guarantee).

The said letter of guarantee has been transmitted through SFMS gateway to your bank. It is advised
that in your own interest, you may verify the genuineness of above letter of guarantee from your
bank/branch.

Place: SIGNATURE
SEAL
CODE

Page | 18
 RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR
EOI Ref. REIL/21-22/E- PUBLICATION/21153
Annexure-V
ELIGIBILITY CRITERIA CKECK LIST

Particulars Description Documents to be submitted

The bidder should be a Proprietorship/ Copy of Registration
Partnership Firm/LLP, or a Company registered in Certificate from registrar of
India under Companies Act 1956/2013 as Firms in case of
Legal Entity
amended from time to time and should be in Proprietorship/ Partnership
operation for at least 3 years as on date of bid Firm/ Company
submission
Average Annual financial turnover of company or its Balance sheet for last 3 years
beneficiary firm during the last 3(three) financial with Profit/loss statement duly
years i.e. 18-19, 19-20 and 20-21 ending 31st March certified by CA, Practicing CA
Turnover of the previous financial year, should be minimum certificate with CA’s
Rs.10.00 Lakh in case SERVICES (I&C/ registration Number/ Seal
Consultancy/ Training etc.) and minimum should be submitted
Rs.100.00 Lakh in case SUPPLY/ PROJECTS
Practicing CA certificate with
The net worth of the bidder must be positive in the
Net Worth CA’s registration Number/
last three F.Y. (18-19, 19-20 and 20-21).
Seal.
The bidder should have experience in similar Copy of Work Orders from the
supply/Project/ Services in the field of any E- client./ self attested work
Experience
Governance / Smart city project mentioned in this experience on letter head.
EoI.
Bidder should have to demonstrate the solution Undertaking of acceptance for
Solution before submission of this EOI and shall be able to the clause on the bidder’s letter
Readiness start the implementation of the solution within 7 days head
from award of Work Order.
Capability/ The bidder will be asked to carry out demonstration
Demonstrati of the technology/product as part of the evaluation
on/Presentat process and a time slot of 30-45 minutes will be
ion given for highlighting the capability
As on date of proposal , the bidder shall not be under Affidavit on Rs.100 non-
any declaration of ineligibility for unsatisfactory judicial stamp paper /
performance corrupt or fraudulent practices, any declaration certificate duly
Blacklisting
other unethical business practices or blacklisted attested should be attached.
either by Ministry/Board of Government of India
/State Governments.
Agreement Agreement will be shared after finalization of EoI.
GST Registration Certificate, Company Registration Certificate, PAN Card & Income Tax Return of
last 3 years should be duly submitted by Bidder.

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 RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR
EOI Ref. REIL/21-22/E- PUBLICATION/21153

Annexure-VI
Project Detail
Note:
 Bidder has provide the detail description for the project interested, which includes
o Understanding of the concept,
o Technologies involved,
o Implementation methodologies,
o Project experience and
o Project related other information’s
o Project executed value and customer details
 Separate Sheet to be used, if bidder is interested in more than one project
 Bidders has to show his/her capability and demonstrate the project at our works
 Advantage/preference may be given to the bidders, who have already developed the solution
and ready for implementation.

Name of Project: _____________________________________

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RAJASTHAN ELECTRONICS AND INSTRUMENTS LIMITED, JAIPUR
EOI Ref. REIL//21-22/E- PUBLICATION/21153

Check List for EOI document to be uploaded on E- Publication website

Sr. Submitted
Required Documents
No. (Y/N)

1 Sealed and signed Notice Inviting EOI

2 Sealed and signed process compliance form (Annexure-I)

3 Sealed & signed undertaking for nonblack listing (Annexure-II)

4 Sealed & signed undertaking authorization certificate (Annexure-III)

5 Bank Guarantee Towards Security Deposit (Annexure-IV)

6 Sealed and signed eligibility criteria (Annexure – V)

7 Sealed and signed Project detail sheet (Annexure – VI)

8 Sealed and signed Key Events & Dates of Bid

9 Sealed and signed Scope of work

10 Sealed & Signed Application Form

Signature Not Verified

Digitally signed by SUJA RAM NIRMAL
Date: 2022.03.01 17:51:07 IST
Location: eProcure-EPROC Page | 21