GROUP CONSTITUTION

SMART WIZARDS YOUTH GROUP

The following is the constitution of (group name)

NAME

The name of the group shall be (Group name)

OBJECTIVE

The overall objective of the group is to raise the member’s standard of living through self
help

Specifically the other objectives will be;

a. To meet once every month to share and encourage one another on social issues.
Last Sunday of every month at 03:00 PM
b. To operate group projects as approved by all members in saving and investing
c. Raise money in form of member’s savings and investments

MEMBERSHIP

The members of (group name) shall be;

a. Voluntary and a person becomes a member on payment of current contribution

of:
i. Registration fee of Ksh. 5,000 which is non-refundable
ii. pays cumulatively monthly savings which is Ksh. 2,250
b. New members are required through introduction by existing members and
personally attend the introduction meeting.
c. Members must be male in gender
d. New members will be approved by majority of members before any registration
with the group
e. Members MUST be willing to abide by all rules and regulations
f. A member must be over 18 years of age
 g. A new member should contribute project money

RESIGNATION FOR MEMBERSHIP

A member can resign from the group by giving a month written notice of the intended
resignation. The refunds to be given to the member in half and excludes the welfare
contributions. The refund will be made in less six month.

REMOVAL FROM MEMBERSHIP

a. A member can be suspended on the grounds the members conduct has adversely
affected the reputation and dignity of the group
b. A meeting will be held to resolve by two thirds majority present whether to expel
or lift the suspension
c. Any person expelled from membership is entitled a refund of half of his total
contributions except welfare money

OFFICE BEARERS

The office bearers shall include three persons comprising of the following;

a. Chairman
b. Secretary
c. Treasurer

The duties of the office bearers shall be:

Chairman: provide leadership to the group and preside over all meetings unless
incapacitated.

Secretary: will be responsible for taking and keeping all minutes of the meeting.

Presentation of the group proceedings

Treasurer: treasurer shall receive and all messages of the money deposited and also
keep proper books of accounts
MEETINGS

All meetings are compulsory on agreed time and venue. Venue of the next meeting is
discussed in the current meetings and agreed by majority of members.

a. Meeting shall be held every end Sunday of each month

b. Elections shall be held every two years
c. Presence of two thirds of members shall constitute a quorum of meeting. When
less than two thirds they shall be discuss urgent matters only.

BANK ACCOUNT

A group savings account shall be operated with Tai Sacco

The signatories of the account shall be the three office bearers

CONTRIBUTIONS

a. Each member shall contribute a subscription fee of Ksh. 2,250 every month. The
contributions shall be deposited direct to the account on or before the last Sunday
of the month.
b. Any changes in the group contributions will be discussed and approved by the
members during a group meeting
c. Welfare contributions of Ksh. 2,000 will be sent direct to the treasurer Mpesa as
agreed by all the members.

FINES AND MISCONDUCT

a. Lateness after start of the meeting Ksh. 500

b. Absent with apology Ksh. 1000
c. Absent without apology Ksh. 1500

DISSOLUTION

The decision to dissolve the group must be agreed by all members and at least with two
thirds majority. Reasons for dissolution include:
 a. Voluntary withdrawal by all members reducing the number to very low and
members not agreeing
b. All business and group commitment must be resolved from within.
c. A notice of three months to be given to all concerned parties that transact with
the group.

AMENDMENTS TO THE CONSTITUTION

The constitution may be amended from time to time by the group members