PREAMBLE

What shall we conclude then? Are we any better? Not at all! We have already
made the charge that Jews and Gentiles alike are all under sin. As it is written:
There is no-one righteous, not even one; there is no-one who understands, no-one
who seeks God. All have turned away, they have together become worthless; there
is no-one who does good, not even one.” “Their throats are open graves; their
tongues practice deceit.” “The poison of vipers is on their lips.” Their mouths are
full of cursing and bitterness. “Their feet are swift to shed blood; ruin and misery
mark their ways, and the way of peace they do not know.” There is no fear of God
before their eyes. Now we know that whatever the law says, it says to those who
are under the law, so that every mouth may be silenced and the whole world held
accountable to God. Therefore no-one will be declared righteous in his sight by
observing the law; rather through the law we become conscious of sin (Rom. 3:9-
20NIV). “Rather, through the law we become conscious of sin”. It is on this base
that the city of glory band group decided to adopt a constitution that will direct,
guide, and inform her actions. However, this constitution is subject to amendment
if the need arises.

ARTICLE 1. NAME OF ORGANIZATION

The City of Glory Gospel Band, Emmanuel Anglican Church, Alor-uno.

ARTICLE 2. THE CONSTITUTION

The city of glory band constitution shall be supreme and binding for all members
of the group including the executive members (leaders).
ARTICLE 3. THE MOTTO

We shall have our motto as, “Great worshipers! Sing & make music in your heart
to the Lord (Eph.5:19NIV)”.

ARTICLE 4. AIMS AND OBJECTIVES

a. To minister to the church using musical instruments every Sunday and in

any other activity or programme of the church as directed by the priest.

b. To instill discipline, obedience, and a spirit of worship in members.

c. To train budding musicians in the fear of God.

d. To hold practices at least twice every week (Mondays & Saturdays).

ARTICLE 5. MEMBERSHIP

a. Prospective members must be members of Emmanuel Anglican Church,

Alor-uno.

b. Prospective members shall write a letter to the president through the general
secretary indicating the reason(s) while they want to join the band group.

c. If the application is accepted, the prospective member shall pay a

registration fee of ₦50.00 only to the financial secretary.

d. He/she shall from the month of registration begin to pay the sum of ₦50.00
only per month as monthly due.

e. At the completion of the registration process, the new member shall be

introduced to the group by the president or anyone appointed by the president.

f. A copy of the constitution shall be given to the new member by the

president.
ARTICLE 6. THE EXECUTIVE MEMBERS

6a. The executive members shall consist of the following officers:

i. The president

ii. The vice president

iii. The general secretary

iv. The financial secretary

v. The treasurer

vi. The prayer coordinator/secretary

vii. The public relation officer (P.R.O.)

viii. The instrument coordinator

ix. The welfare officer

6b. Functions of Officers

I. THE PRESIDENT

a. Shall preside over all meetings.

b. Shall summon emergency and executive meetings.

c. Shall possess power to implement the decisions of the group and the
recommendations of the executives in matters of emergency.

d. Shall approve all financial requests for withdrawal.

e. Shall introduce new members to the house (Ref. Name, Village, Occupation,
Reason(s) for joining etc.).
f. Shall give report of our achievements at the end of every year during love
feast.

g. Shall send a letter to couples indicating the requirements for the band group
to participate in any wedding.

h. Shall fill vacant positions after election.

II. THE VICE PRESIDENT

a. Shall assume the responsibilities of the president in his/her absence.

b. Shall organize love feast at the end of every year.

c. Shall announce dress codes for to be worn on Sundays and during any
special occasion.

III. THE GENERAL SECRETARY

a. Shall record all the proceedings of the meeting.

b. Shall keep all the records of the meeting.

c. Shall read out the minutes of the previous meeting and write out matters
arising from the previous meeting.

d. Shall prepare a record of our achievements at the end of every year to be

presented to the house by the president during love feast.

e. Shall maintain an up to date list of all the members (home & abroad) with
their phone numbers.

IV. THE FINANCIAL SECRETARY

a. Shall keep a record of all the financial transactions of the organization.

b. Shall collect a registration fee of ₦50.00 only from new members and old
members at the beginning of every year.

c. Shall collect and keep account of monthly due of ₦50.00 only from all
members.

d. Shall within 48 hours hand over any money collected to the treasurer.

e. Shall prepare and present the financial account of the organization at the end
of every year during love feast.

V. THE TREASURER

a. Shall keep a record of all the deposits and withdrawals from him/her.

b. Shall pay all the money handed over to him/her into the organization’s
account within 48 hours (Ref. The money should be up to ₦3000 before depositing
it to avoid frequent visits to the bank)

c. Shall prepare and present financial account at the end of every year during
love feast.

VI. THE PRAYER COORDINATOR

a. Shall ensure that prayers are said before and after every meeting including
church service.

b. Shall organize praying and fasting at least once every month (Ref. Brief
charge, short praise, & a detailed prayer session)

c. He/she is the spiritual director of the group and shall inform the body of any
revelation and also play the role of an adviser.
VII. THE PUBLIC RELATION OFFICER (P.R.O.)

a. Shall circulate information from the president or priest to the members and
also ensure proper feedback.

b. Shall help in sharing food and other items.

c. Shall go on errands as directed by the president.

VIII. THE INSTRUMENT COORDINATOR

a. Shall buy fuel for church progammes including band practice.

b. Shall ensure that the musical instruments are set and ready for use at least 10
minutes before any church programme including practice.

c. Shall take utmost care of the instruments and remind the members to do
same.

d. Shall make known to the president the need for new musical instruments and
repair of spoilt ones.

e. Shall draft a time table for changing the generator oil (Ref. At most an
interval of 3 weeks, parsonage generator inclusive)

IX. THE WELFARE OFFICER

a. Shall ensure that food and drinks are made available for the group before the
end of any occasion especially during weddings.

b. Shall ask after members especially irregular members (Ref. Know when a
member is in need; both spiritual & physical needs).
ARTICLE 7. RIGHTS AND RESPONSIBILITIES OF MEMBERS

a. Members shall have the right to vote and be voted for in accordance with the
provisions of the constitution.

b. The right to fair hearing; members shall have the right to defend themselves
against any accusation and also to air their views during group meetings.

c. Members shall reserve the right to request for an annual financial account at
the end of every year especially when the officers in charge fail to present it.

d. Members shall attend all practices and meetings as directed by the president.

e. Members shall pay a monthly due of ₦50.00 only every month.

f. Shall reregister at the beginning of every year with a token of ₦50.00 only.

g. Shall adhere strictly to dress codes.

h. Shall in the absence of the leaders within the start time of any meeting not
go home unless he/she has stayed up to an hour counting from the time of arrival.

i. Shall sit at the band stand during church services.

j. All members shall mandatorily be present during English and Igbo service.

k. Shall not leave during practices without being dismissed by the president.

l. All members shall fast and pray for the group and the church at least once in
a month as directed by the prayer secretary.

m. Abroad members shall before Sunday report to the group whenever they
come home.

n. Shall compulsorily ensure maintenance of the musical instruments on

Saturdays.
ARTICLE 8. ELECTION OF OFFICERS

a. Election shall be conducted every two years for all the offices.

b. Members shall not campaign for any office.

c. Election of officers shall be by secret ballot system of voting.

d. Nomination of officers shall be done openly.

e. Members less than six months old in the organization shall not be nominated
for any leadership position but they can nominate and vote others.

f. Three candidates shall be nominated for each office.

g. All the active members including the candidates shall have the right to vote.

h. The candidate with the highest number of votes takes the post.

i. The newly elected president shall reserve the right to fill vacant positions
after election (Ref. This should be done within two weeks).

ARTICLE 9. MEETING

a. Meetings shall be held every Monday and Saturday by 7:00pm unless stated
otherwise by the president.

b. About five floor members and an executive shall form the quorum for the
meeting.

c. Emmanuel Anglican Church, Alor-uno shall be the venue of our meetings

unless stated otherwise by the president.
ARTICLE 10. FUNDING

The group shall be funded from the following sources;

a. Free will donation by members and the church.

b. Monthly dues by members.

c. Reregistration of members.

d. Money for wedding (₦8,000).

e. Penalty for defaulters.

ARTICLE 11. USE OF FUNDS

a. Funds shall be used basically for buying new musical instruments, repairing
of malfunctioning instruments, and refreshment.

b. The president shall approve any withdrawal before it is done.

c. For condolences, members will do a free will donation and ₦1,000 only
taken from the purse to support whatever is gotten.

ARTICLE 12. PENALTY FOR DEFAULTERS

a. Any member that fails to attend practice for two consecutive times (one
week) shall address a letter to the general secretary.

Contents of the letter

i. The reason for such act.

ii. A proposition of a desired punishment should the event reoccur.

iii. A promise not to be absent again.

b. If the same person fails to attend practice for at least five times in a month
he/she shall then pay a fine of ₦300 only.

c. Coming 30 minutes after the time for church service/practice attracts a

penalty of ₦50.00 only (Ref. Fine shall be paid immediately after service to avoid
paying with offering money).

ARTICLE 13. OTHER ISSUES

a. No indecent dressing will be allowed.

Terms of Reference

Boys

i. Do not wear chains (not necklace).

ii. Do not sag your trouser.

iii. Do not wear crazy jeans.

iv. Do not wear glasses with black lens.

Girls

i. Do not wear mini skirt.

ii. Do not wear mini gown.

iii. Do not wear sleeveless clothes without jacket.

iv. Avoid excess make-up.

b. Disobedience, quarrelling, or malice of any kind shall not be allowed.

c. No charging of phone or any electronic gadget at the band stand.

d. Only the instrument coordinator shall be allowed to set the instruments.

e. To participate in any wedding service in the church the couple shall pay a
sum of ₦8,000 only to the group’s account (This includes the money for fuel) and
make food and drinks available.

ARTICLE 14. AMENDMENT

The constitution is subject to amendment if need be. However, the quest for
amendment shall be backed by two-third majority of the members.

ARTICLE 15. OATH OF OFFICE

I, ……………………, hereby pledge allegiance to this group, the city of glory

gospel band, and the church at large. I promised to be a faithful servant and to obey
all the rules and regulations of this amiable group as provided by the constitution.
So help me God, amen.

ARTICLE 16. SIGNATORY TO THE CONSTITUTION

For the authenticity of the constitution, the following officers shall sign the
constitution; the priest, the president, and the general secretary.
 SIGNATORIES

NAME: ………………………………………….

SIGNATURE: …………………………………..

DATE: ………………………………………….

(Priest)

NAME: ………………………………………….

SIGNATURE: …………………………………..

DATE: ………………………………………….

(President)

NAME: ………………………………………….

SIGNATURE: …………………………………..

DATE: ………………………………………….

(General Secretary)