Request for Quotation Process in SAP S/4 HANA 1909

Required Configurations Setup

1. Define Number Range

SPRO > Material Management > Purchasing > Supplier Quotation Process > Define Number Range

2. Define Document Type for RFQ

SPRO > Material Management > Purchasing > Supplier Quotation Process > Define Document Types for RFQ

Here we are taking Standrad Document Type – RQ (Int. Sourcing Req)

3. Define Document Type for Supplier Quotation

SPRO > Material Management > Purchasing > Supplier Quotation Process > Define Document Types for Supplier
Quotation

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 4. Perform Task Specific Customization

SPRO > Material Management > Purchasing > Supplier Quotation Process > Perform Task Specific Customization
for Workflow

This step is to configure Automatic Worklow for RFQ and Supplier Quotation

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 5. Automatic Release of RFQ

SPRO > Material Management > Purchasing > Supplier Quotation Process > Fleixxble WOrklfow for Supplier
Quotation Process > Manage Standard Settings

This step is usally configured by SAP Basis Team

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End to End Process

Fiori Applications used

We can use this app to create requests for quotations (RFQs) in SAP S/4HANA. There are different processes that
you can start from within the Manage RFQs app:

• You send your created RFQs later to SAP Ariba Sourcing, where the bidders and suppliers can place
their bids. After you have decided which bidder or supplier should receive the award, you send the
awarded quotation back to SAP S/4HANA. A purchase order or a contract is created automatically in the
background. You can display it within the Manage Purchase Orders app

• To request only price and quantity information or shipping costs, you send these RFQs later to the Ariba
Network, where the suppliers can create their bids. These bids are sent back to SAP S/4HANA, where you
can award one of them.

• You can also create price requests in SAP S/4HANA and send them directly to your supplier via e-mail or
as a printed version by mail. You receive the quotations from your suppliers and then create the
quotations in SAP S/4HANA manually

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Ext. Price Requests: RFQs for which pricing is extracted from external systems for example, SAP Ariba.

Ext. Sourcing Requests: RFQs for which bidding, and awarding takes place externally. The RFQs that are created in SAP S/4HANA, and then
sent to the SAP Ariba system where the bidding process takes place. The awarded quotations are then sent back to SAP S/4HANA.

Int. Sourcing Requests: RFQs for which all the processes happen internally within SAP S/4HANA.

Here select Int Sourcing Request for our Process

Enter required details such as

1. Quotation Deadline
2. Purchasing Organization
3. Purchasing Group
4. Company Code

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Enter Item Details

1. Material
2. Requested Quantity
3. Plant
4. Delivery Date

• You can use the Get Bidder Proposals button to check whether there are any suppliers for the selected
materials and the selected purchasing organization.

• The system proposes a list of suppliers that have delivered the required materials or services for the
selected purchasing organization in the past.

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 • Once the Bidders are added to the Quote click on Send for Approval

• Approval Process for RFQ in S/4 HANA takes place through Flexible Workflow
• Here I have setup Automatic Release of RFQ which will trigger the workflow automatically and release
the RFQ

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 • Once the RFQ is released we can Create Supplier Quotation via Manage RFQ app itself or we can use
Manage Supplier Quotation App.

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 • We can use this app to display all supplier quotations that you have received for different RFQs .

Enter the following details

• Quotation Submission date for each Suppliers

• Net Price quoted by the Suppliers

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With this feature you can compare supplier quotations to find the best offer. You can do the following:

• Display a list of all received supplier quotations for a specific RFQ

• Get general information about the RFQ
• Compare the target value of the RFQ with the lowest price received from the suppliers
• Compare the received supplier quotations
• Award the best quotation

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 • When you navigate to the object page of a supplier quotation, you can choose the History button to view a
change log of the supplier quotation.
• The log popup displays information about the user who made a change, the date and time of the change,
and the content of the change.

• Follow on Documents like Purchase Order or Purchase Contract can be created automatically from
Supplier Quotation App once the Best supplier is awarded

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We have 2 Analytical apps introduced for Request for Quotation process

1. Request For Quotations Type

2. Monitor RFQ Items

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 © Copyright TagSkills
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Presentation are the property of TagSkills.

Disclaimer: SAP AG is a German multinational software corporation based on Walldorf

and we are not associated with SAP

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