MIDTERM EXAMINATION

GUIDELINES FOR EVENTS MANAGEMENT – INDIVIDUAL OUTPUT

I. Event Concept
 Description of the concept
 Put the history of the chosen concept
 Put in the importance of your concept

II. Event Title

 Put the title and state a description on the significance of your title

III. Event Theme

 Put a description of your theme
 Why did you choose the theme
 What is the importance of your theme and describe your theme
 Put picture how your theme look like

IV. Event Logo

 Create your own logo and describe every detail of your intricate symbols and designs of your logo
at the same time the different colors in the logo
 Create tagline of your event

V. Date and Time

 State the date and time

VI. Venue
 State the complete address of the venue
 Justify why did you choose the place
 Put the picture of your venue

VII. Target Participants

 State who will be your participants in the event
 Justify why they are your participants
 Supplement some pictures who are they?

VIII. Total Number of Participants

 State how many participants do you have?
 Justify why?

IX. Event Attire

 Justify why you choose the attire?
 Put pictures of the attire in the event
 X. Program and Script
 Create a program (flow of program includes time and activities)
 Create a script for the program

XI. List of Talents and Entertainers

 Identify the different talents and why role they will have during the event? (put duties and
responsibilities)
 Put pictures?

XII. Proposed Budget

 Make a list of tentative budget?
 Identify what are those expenses with amount?

XIII. Marketing/ Promotional Strategies / Event Poster

 Create a layout for the marketing strategies (flyers/poster, websites, tarpaulin)

XIV. Sponsorship
 Identify who are your sponsors in the event?
 Identify their company? and short description of the company?
 Make a list what they will sponsor?

XV. Food and Beverage

 Identify different foods during the event?
 Create a menu card
 Put the menu with complete details of the ingredients and procedures in cooking

XVI. Event Giveaways

 Identify pictures for the giveaways and put short description on the giveaways?

XVII. Technical Requirements

 Make a list of the different technical requirements during the event?

XVIII. Stage Lay-out / Registration Booth

 Make a layout for the stage and registration?
 Discuss why you have this layout?

XIX. Physical and Floor Lay-out

 Make a layout for the entire event? State the square meter of the place?
 Identify what are the other facilities in the place

XX. Safety – Medical and Security Plan

 Identify the measures on how will you plan the safety, medical during the event
 Answer the following questions:
 1. Do we have clearly specified perimeters: inner, middle, outer?
2. Do we have adequate and appropriate security for each perimeter?
3. Do we have enough technical equipment for effective and efficient
screening?
4. Do we have enough staff for timely screening?
5. Do we have staff trained and experienced in screening?
6. Do we have proper screening protocols? Are screening regulations clearly
posted for all participants to read?
7. Have we developed adequate plans for fire and Emergency Management
services’ response if needed at the event?
8. What numbers and types of personnel are needed at the event?
9. What types of apparatus, medical vehicles, and equipment are needed at
the event?
10. Have we coordinated adequately with a hospital to handle any
casualties?

XXI. Contingency Plans and Risk Management

 Answer the questions?
 Make the risk management plan
1. Do we give adequate consideration in our security planning to detecting
threats from explosives and from radiological, chemical, and biological
agents and bombs?
2. Do we have an adequate consequence management plan?
3. Do we have adequate protocols for handling bomb threats?
4. Do we have an adequate emergency evacuation plan?

Risk Management Plan

Risk Event Response Contingency Plan Trigger Who is

Responsible

Brown out Provide and Buy/rent a Climate Physical Plant

prepare generator Personnel
Generator

XXII. Events Evaluation

 Create an eveluation form
 Identify what aspects and the scale for evaluation?

Technical Format

 SHORT BOND PAPER

 TYPE WRITTEN

 FOLLOW THE FORMAT

 12 FONT SIZE

 DOUBLE SPACE

 ARIAL FONT

 PUT TITLE PAGE (name of the events – all caps, name of the organizer and date)