Table of Contents

Introduction 0-1
Welcome ............................................................................................................ 0-1
Microsoft Dynamics Courseware Contents ........................................................ 0-2
Documentation Conventions .............................................................................. 0-3
Student Objectives ............................................................................................. 0-4
Chapter 1: Project Setup 1-1
Objectives ........................................................................................................... 1-1
Introduction ......................................................................................................... 1-1
Project Setup ...................................................................................................... 1-2
Project Parameters ............................................................................................. 1-2
Lab 1.1 - Creating and Renaming Project Stages ............................................ 1-12
Project Groups ................................................................................................. 1-13
Categories and Category Groups ..................................................................... 1-19
Lab 1.2 - New Category Group and Category .................................................. 1-24
Ledger Posting Accounts ................................................................................. 1-25
Pricing Setup .................................................................................................... 1-28
Lab 1.3 - Setup Prices for a New Contract ....................................................... 1-33
Line Property Setup .......................................................................................... 1-34
Number Sequences .......................................................................................... 1-37
Posting Journals ............................................................................................... 1-40
Project Contracts .............................................................................................. 1-48
Projects ............................................................................................................ 1-50
Lab 1.4 - New Project Contract and Project ..................................................... 1-55
Summary .......................................................................................................... 1-56
Quick Interaction: Lessons Learned ................................................................. 1-57
Chapter 2: Project Setup Options 2-1
Objectives ........................................................................................................... 2-1
Introduction ......................................................................................................... 2-1
Project Hierarchies ............................................................................................. 2-2
Lab 2.1 - Create a Sub Project ........................................................................... 2-6
Project Copy Wizard ........................................................................................... 2-7
Sorting ................................................................................................................ 2-9
Activities ........................................................................................................... 2-10
Lab 2.2 - Create an Activity Hierarchy .............................................................. 2-13
Journal Approval and Journal Texts ................................................................. 2-15
Project Periods ................................................................................................. 2-17
Summary .......................................................................................................... 2-18
Quick Interaction: Lessons Learned ................................................................. 2-19
Chapter 3: Registering and Adjusting Project Transactions 3-1
Objectives ........................................................................................................... 3-1
Introduction ......................................................................................................... 3-1
Transaction Types .............................................................................................. 3-2
Hours Transactions ............................................................................................ 3-2
Expense Transactions ...................................................................................... 3-10
Lab 3.1 - Enter a Project Expense.................................................................... 3-17
Fee Transactions .............................................................................................. 3-18

Microsoft Official Training Materials for Microsoft Dynamics ® i

Your use of this content is subject to your current services agreement
Project Accounting I in Microsoft Dynamics® AX 2009

Item Transactions ............................................................................................. 3-20

Lab 3.2 - Create a Project Production Order .................................................... 3-29
Adjusting Transactions ..................................................................................... 3-30
Lab 3.3 - Adjusting Transactions ...................................................................... 3-36
Summary .......................................................................................................... 3-37
Quick Interaction: Lessons Learned ................................................................. 3-38
Chapter 4: Invoicing Projects 4-1
Objectives ........................................................................................................... 4-1
Introduction ......................................................................................................... 4-1
Concepts ............................................................................................................ 4-2
Invoicing Setup ................................................................................................... 4-2
Invoice Proposals ............................................................................................... 4-7
Lab 4.1 - Create an Invoice Proposal ............................................................... 4-13
On-account Invoicing ........................................................................................ 4-14
Lab 4.2 - Create an On-account Invoice........................................................... 4-19
View Posted Invoices ....................................................................................... 4-20
Summary .......................................................................................................... 4-20
Quick Interaction: Lessons Learned ................................................................. 4-21
Chapter 5: Budgets, Forecasts, Quotations, and Estimates 5-1
Objectives ........................................................................................................... 5-1
Introduction ......................................................................................................... 5-1
Concepts ............................................................................................................ 5-2
Forecasting ......................................................................................................... 5-6
Lab 5.1 - Edit a Forecast .................................................................................. 5-18
Project Quotations ............................................................................................ 5-19
Lab 5.2 - Create a Project Quotation ................................................................ 5-22
Estimating ......................................................................................................... 5-23
Summary .......................................................................................................... 5-23
Quick Interaction: Lessons Learned ................................................................. 5-24
Chapter 6: Project Inquiries and Reports 6-1
Objectives ........................................................................................................... 6-1
Introduction ......................................................................................................... 6-1
Viewing Project Transactions ............................................................................. 6-2
Lab 6.1 - View Project Transactions ................................................................... 6-4
Reports ............................................................................................................... 6-5
Project Control Forms ........................................................................................ 6-9
Excel Integration ............................................................................................... 6-18
Lab 6.2 - Using the Hour Utilization Screen ..................................................... 6-20
OLAP Integration .............................................................................................. 6-21
Summary .......................................................................................................... 6-21
Quick Interaction: Lessons Learned ................................................................. 6-22
Chapter 7: Time Scheduling 7-1
Objectives ........................................................................................................... 7-1
Introduction ......................................................................................................... 7-1
Hour Scheduling ................................................................................................. 7-2
Required Base Data for Hour Scheduling .......................................................... 7-3

ii Microsoft Official Training Materials for Microsoft Dynamics ®

Your use of this content is subject to your current services agreement
 Table of Contents

Lab 7.1 - Add a New Work Center.................................................................... 7-13

Forecasting Hours ............................................................................................ 7-14
The Scheduling Routine ................................................................................... 7-18
Display of Reserved Capacity .......................................................................... 7-22
Lab 7.2 - Schedule Forecasted Hours .............................................................. 7-29
Rescheduling .................................................................................................... 7-30
Summary .......................................................................................................... 7-30
Quick Interaction: Lessons Learned ................................................................. 7-31
Chapter 8: Internal Cost Project 8-1
Objectives ........................................................................................................... 8-1
Introduction ......................................................................................................... 8-1
Internal Projects ................................................................................................. 8-2
Cost Project Example ......................................................................................... 8-3
Lab 8.1 - Create a Cost Project .......................................................................... 8-6
Time Project Example ........................................................................................ 8-7
Investment Project Example ............................................................................... 8-7
Summary ............................................................................................................ 8-7
Quick Interaction: Lessons Learned ................................................................... 8-8
Chapter 9: Basic Time and Material Project 9-1
Objectives ........................................................................................................... 9-1
Introduction ......................................................................................................... 9-1
Time and Material Project .................................................................................. 9-2
Time and Material Project Example.................................................................... 9-4
Lab 9.1 - Run a Basic Time and Material Project ............................................... 9-8
Summary ............................................................................................................ 9-9
Quick Interaction: Lessons Learned ................................................................. 9-10
Chapter 10: Basic Fixed Price Project 10-1
Objectives ......................................................................................................... 10-1
Introduction ....................................................................................................... 10-1
Fixed Price Project ........................................................................................... 10-2
Fixed Price Project Example ............................................................................ 10-5
Lab 10.1 - Create and Run a Basic Fixed Price Project ................................... 10-8
Summary .......................................................................................................... 10-9
Quick Interaction: Lessons Learned ............................................................... 10-10

Microsoft Official Training Materials for Microsoft Dynamics ® iii

Your use of this content is subject to your current services agreement
Project Accounting I in Microsoft Dynamics® AX 2009

iv Microsoft Official Training Materials for Microsoft Dynamics ®

Your use of this content is subject to your current services agreement