SOCCER TOURNAMENT PROJECT 1

Project Management: Soccer Tournament

MODULE

DEGREE

NAME

DATE
SOCCER TOURNAMENT PROJECT 2

Project Scope

Project Objective

 To hold a soccer tournament for 8 teams of 11 players. The teams invited are from the

local soccer clubs, players’ age 18-30. The desired skill bar of the teams is amateur.

 Since the tournament will be held in the end of spring, the primary field should be open-

air. However, in case the weather conditions prove to be challenging for an open-air

soccer tournament, a preliminary agreement with the secondary field should be

established.

Deliverables:

 Sponsorship agreements

 Teams rosters, including staff and substitutes

 Estimated number of fans participating in the tournament

 Primary field booking

 Secondary field preliminary booking

 Prizes for the tournament

 Tournament held on 04/28/17-04/30/17

Milestones:

 Beginning of the project  02/10/17

 Finalizing the list of sponsors  02/28/17

 Finalizing the list of participants  03/10/17

 List of possible replacement teams  03/10/17

 Primary field booking  03/17/17

 Secondary field preliminary booking  03/17/17

 Logistics plan development  03/24/17

SOCCER TOURNAMENT PROJECT 3
 Catering plan development  03/24/17

 Weather forecast analysis  04/17/17

 Final decision on the field  04/17/17

 Finalizing the tournament rules and brackets  04/18/17

 Rules distribution  04/18/17 – 04/20/17

 Team attendance check  04/21/17

 On-site preparations  04/26/17-04/27/17

 Tournament commencing  04/28/17

 Tournament end  04/30/17

 Winners’ awards ceremony  04/30/17

Technical requirements:

For primary field:

 As was stated before, this should be an outdoor soccer-specific field

 Its dimensions should be the following: 100 yards long and 60 yards wide

 The field should also feature benches next to or around the field for the fans

 The location of the primary field must have the following facilities: changing rooms for

both teams, showers, WC, water fountains, parking lot for at least 10 busses and a

cafeteria (or anything close for the winners ceremony)

 The field preferably should have a scoreboard, a screen and warm-up rooms.

For secondary field:

 Generally, secondary field has the same requirements as the primary one. This includes

mandatory features, as well as desirable

 The required dimensions of such field will be different, 200 feet long and 85 feet wide
SOCCER TOURNAMENT PROJECT 4
Tournament rules:

The tournament will be governed by the Rules and Regulations of Canadian Soccer

Association established in October 2014. They can be accessed via CanadaSoccer website.

However, if the weather conditions will dictate so, the rules of the tournament will be switched

to indoor soccer, since the games will be played indoor.

The major changes include the number of players on the field, the duration of the game and other

game-related concepts.

Once the field is established and booked, the corresponding rules will be distributed to all of the

participants of the tournament.

Limits and Exclusions:

 Any professional players and/or teams are not allowed to participate in the tournament. In

terms of this project, a player is considered a professional if he has a signed contract with

Canadian Soccer Association or any other soccer governing body.

Customer Feedback:

 Project Management and Project Staff

 Team Coaches and Players

 Fans

Project Priorities

The quality of the project depends on three major factors. For this project these factors

are time of preparing and setting the tournament up, its cost and performance, or in this case

satisfaction of all of the participants. In order to establish correct priorities for the project

management team, these three factors have to be assessed and arranged based on how important

and how flexible they are.

SOCCER TOURNAMENT PROJECT 5
Time has a few rigid constrains, such as the tournament has to be done in three days in

the row, however there is no exact date as of yet that was provided to the teams. This means that

the changes in the time schedule of the project can be accepted.

Even though the sponsorship is still being discussed and established, this is a non-profit

event and as such, its costs have to be minimal. Therefore, it is a priority to keep costs

constrained as much as possible.

The good performance, or in other words, high level of satisfaction of the players,

coaches and all other participants should be the main objective of the project. Therefore, it needs

to be enhanced, even though it might bring changes to other factors, particularly time it takes to

organize the tournament.

Project Priority Matrix

Matrix Time Cost Performance

Accept

Constrain

Enhance

Table 1: Project Priority Matrix

SOCCER TOURNAMENT PROJECT 6
Work Breakdown Structure

The Work Breakdown Structure consists of four levels: the first level is the actual

objective of the project and the next levels are the breakdown of tasks involved within the

project. As such, second level of WBS consists of all the deliverables required for the project,

level three shows the tasks needed to complete the deliverables and level four consists of linear

tasks to each member of the project team. The WBS can be seen in Table 2.
SOCCER TOURNAMENT PROJECT 7

1.1.1 Project team

assembling
1.1 Project planning
1.1.2 Project Scope
Development

1.2.1 List of all local 1.2.1.1 Contact all the

amateur soccer teams teams

1.2.2 List of all agreed

teams

1.2.3 List of potential

1.2 Participants
replacement teams

1.2.4 Estimated list of the

fans attending

1.2.5 List of media

1.2.5.1 Contact all the
resources interested in
media
the project

1.3.1 List of all outdoor 1.3.1.1 Preliminary

soccer fields booking of outdoor field

1.3.2 List of all local 1.3.2.1 Preliminary

indoors soccer fields booking of an indoor field
1.0 Soccer tournament 1.3 Field booking

1.3.3.1 Weather analysis

1.3.3 Final booking of the
field
1.3.3.2 Final booking of
the appropriate field
1.4.1 Logistics strategy
1.4 Infrastructure
strategy
1.4.2 Catering strategy

1.5.1 Tournament Staff

hired

1.5.2 Tournament rules

1.5 Tournament
and regulation
Preparation
established

1.5.3 Tournament prizes

preparation
1.6.1.1 Tournament
games holding
1.6.1 Tournamnet

1.6 Project outcom 1.6.1.2 Awards ceremony

1.6.2 Evaluation of the
project

Table 2: Work Breakdown Structure

SOCCER TOURNAMENT PROJECT 8
Responsibility matrix

Responsibility matrix is used in project planning to determine who is responsible for each part of

the project and for each linear task. The example of a responsibility matrix for this project can be

seen in the Table 3. The matrix shown is incomplete in the interest of time.

Task Project Operationa Tournament

Head l staff
Manager
Contacting sponsors R S

Contacting teams R S

Contacting venues R S

Developing Project Plan S R

Recruiting Tournament Staff S R

Developing logistics and catering strategies R

Making decision on the venue R S

Meeting the teams at the venue R S

Facilitating the tournament games S R

Awarding the winners S R

Table 3: Responsibility Matrix (R=Responsible, S=supports)

Project Communication Plan

In order to establish communication plan for a project, the list of all stakeholders must be

determined. For this project stakeholders were as follows:

 Sponsors

 Coaches and Teams

 Fans

 Media
 SOCCER TOURNAMENT PROJECT 9
 Catering agency

 Project Team

 Replacement Teams

The importance of each group of stakeholders was established using Stakeholders Importance

Matrix shown below in Table 4.

Keep Satisfied Manage Closely

Sponsors Project Team

High Coaches and Teams Catering agency

Influence Monitor Keep Informed

Media
Replacement teams
Fans
Low

Low Interest High

Table 4: Stakeholder Importance Matrix

Communication Plan

What Information Target When Provider Method of

Audience Communication

Weekly reports on Project team, Weekly Project Head Email

the development of Sponsors,
the project Coaches
Daily report on Project Head Daily Operations Personal meeting
progress of the Manager
project
Rules and Coaches and Once, after Project Head Email
Regulations of the Teams field is
tournament established
Catering and Sponsors, Once, after Project Head Email
Logistics Coaches, strategies
information Fans developed
SOCCER TOURNAMENT PROJECT 10
Tournament Media, Monthly Operations Email,
Marketing Fans Manager also via
social networks
Project results All the Once, after Project Head Email,
Stakeholders the also via
completion social networks
of the
project
Project evaluation Project Head Once, after Operations Email
report the Manager
completion
of the
project
Table 5: Communication Plan