Objectives Solution Benefits Quick Facts

SAP Solution Brief | PUBLIC

SAP SuccessFactors Time Tracking

Empower Employees with Modern Self-Service

Time Tracking
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 SAP Solution Brief Objectives Solution Benefits Quick Facts

Pay Your Workforce Accurately

and On Time
A comprehensive time tracking solution is essential for today’s global, remote work- Pay Your Workforce Accurately
and On Time
force. In addition to helping you manage employees’ time, simplify HR processes,
and gain insight into labor costs, such a solution should also help employees
quickly record their working time. Modern time tracking lets everyone know that
time is being paid for accurately and in compliance with local labor laws.

Your workforce expects accuracy, simplicity, Your employees should also have the flexibility
flexibility, and transparency as part of the work to enter, check, and update their time worked
experience. To perform at their best, employees from anywhere and on any device. It isn’t enough
© 2020 SAP SE or an SAP affiliate company. All rights reserved.

need full confidence that they will be paid with
accuracy and on time. Managers also need to
know that they have an accurate view of their
labor costs. And for employees to focus on their
jobs, they should be able to enter their working
time with simplicity on a solution that already
knows who they are, as well as their terms of
employment.
for employees to simply be paid for their hours,
though. Your workforce needs built-in rules and
guardrails to guide them as they enter their time.
The right time tracking solution should be able
to assure them that the data they’ve entered is
correct, with predefined approval workflows that
make pay processes clear.
The SAP® SuccessFactors® Time Tracking solution
can help realize the expectations of the modern
2 / 9
workforce.
 SAP Solution Brief
Improve the Employee Experience
Your employees can enjoy the same simplified
and engaging experience across devices anytime
and anywhere through the SAP SuccessFactors
Time Tracking solution. The solution’s intuitive
user interface gives employees personalized,
role-based access to the information they need
on desktop and mobile devices.
Recording time worked is too important to be an
afterthought, but it shouldn’t be a drain on your
or your employees’ time, either. The solution
© 2020 SAP SE or an SAP affiliate company. All rights reserved.
improves the employee experience with a wide
variety of capabilities, including:
• Mobile clock in and clock out: Help employees
record their time and the beginning and end of
their shifts
• Time account payout: Allow eligible employees
to choose if they want to be paid for their over-
time or use it toward time off
Objectives Solution Benefits Quick Facts
• Single-record approval: Enable managers to Improve the Employee Experience
approve specific time types (such as travel)
in advance Control Labor Costs and Minimize
• Automated calculations and approvals: Mini- Compliance Risk
mize managers’ time spent on administrative
tasks and correct issues quickly before they Break Down Silos
become problems
• Flextime handling: Give your employees more Streamline Time Administration
control over their work-life balance
• Notifications and alerts: Set automatic alerts Balance Work and Life Across the Globe
that remind your employees and managers
about time sheets and clocking out, and that
warn them about excessive overtime
• Tracking time across midnight: Evaluate regular
working time, overtime, and premiums for
employee shifts that cross over the midnight hour
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 SAP Solution Brief Objectives Solution Benefits Quick Facts

Control Labor Costs and Minimize

Compliance Risk
Mitigate compliance risk for corporate agreements,
collective agreements, and local laws, wherever
you operate. SAP SuccessFactors Time Tracking
is designed to meet the needs of organizations
with global operations and provides features
such as country-specific rules to calculate pay
information automatically and according to each
employee’s profile. An employee’s profile defines
which time types that employee can use, as well
as the rules associated with those time types.
© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Features including dynamic break rules, on-call Improve the Employee Experience
time recording, premiums and allowances, flexible
overtime configuration (to meet specific union Control Labor Costs and Minimize
rules), time sheet validation, and others can help Compliance Risk
you maintain compliance. Configure your solution
to generate warnings for employees, managers, Break Down Silos
and HR and avoid or correct violations such as
excessive overtime or hours worked outside the Streamline Time Administration
permitted flextime bandwidth.
Balance Work and Life Across the Globe
For managers and HR, embedded insights and

dashboards in SAP SuccessFactors Time Tracking

provide visibility into your entire workforce to
support better decision-making.

Help improve bottom-line results and mitigate

compliance risk by using best practices and global
capabilities.
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 SAP Solution Brief Objectives Solution Benefits Quick Facts

Break Down Silos

Prebuilt integration with additional solutions from
SAP and leading partners can help you accelerate
and simplify your HR processes. You can easily
integrate SAP SuccessFactors Time Tracking with
the SAP SuccessFactors Employee Central Payroll
solution.
Additionally, you can import your employees’ Improve the Employee Experience
planned working time data from third-party shift
planning tools. Integrate SAP SuccessFactors Control Labor Costs and Minimize
Time Tracking with almost any clock terminal inte- Compliance Risk
gration service that you use for your workforce’s
clock-in and clock-out processes. Break Down Silos

Use the integration center included in the solu- Streamline Time Administration
tion to build integrations based on your time
management data, such as into payroll systems Balance Work and Life Across the Globe
or external time scheduling solutions.
© 2020 SAP SE or an SAP affiliate company. All rights reserved.

Create pathways to share relevant data across

multiple systems from SAP and third parties.

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 SAP Solution Brief Objectives Solution Benefits Quick Facts

Streamline Time Administration

SAP SuccessFactors Time Tracking provides a
range of tools to help you configure, monitor, and
update your time management processes. You
can set rules to allow for the automatic approval
of time sheets after a specified time period, as
well as rules for mass approvals.
The time administrator workbench helps you
manage all aspects of an employee’s time data.
Time alerts provide warnings and error messages
© 2020 SAP SE or an SAP affiliate company. All rights reserved.
that allow you to fix issues, including excessive
overtime. You can automatically recalculate time
data that is triggered by changes to an employee’s
work schedule.
The time valuation trace feature gives the HR
administrator detailed insight into each valuation
step for an employee to help demonstrate how
specific time entries are calculated. This helps
administrators to quickly and easily answer
employees' pay questions.
Improve the Employee Experience
Control Labor Costs and Minimize
Compliance Risk
Break Down Silos
Streamline Time Administration
Balance Work and Life Across the Globe

Embedded reporting, such as time sheet reports,

shows planned and recorded time sheets with the
approval status. And embedded analytics provides
administrators with insight into time accounts and
pay types.

Maximize efficiency and enable productivity gains 6 / 9

with time attendance tools.
 SAP Solution Brief Objectives Solution Benefits Quick Facts

Balance Work and Life Across the Globe

Provide your employees around the world with
a single solution that delivers modern, localized,
and embedded capabilities in their core HR,
integrated into payroll. Remote employees can
easily enter and amend their time, whether
they’re using a Web browser or mobile device.
Real-time evaluation of employees’ time data
provides instant preview confirmation that they
are being accurately paid for their time and at
the correct rate, including overtime or weekend
© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Give your employees the freedom to determine
their start and end times by establishing flextime
thresholds that not only allow them to balance
work and home life but also help you engender a
culture of trust throughout your organization.
Using SAP SuccessFactors Time Tracking helps
free up time for managers to focus on other
strategic tasks. The solution allows them to:
• Approve time sheets on their mobile devices
• Preapprove specific requests, such as
Improve the Employee Experience
Control Labor Costs and Minimize
Compliance Risk
Break Down Silos
Streamline Time Administration
Balance Work and Life Across the
Globe

premiums. That means employees can then travel time

submit their time with confidence.
• Amend erroneous entries quickly
• Review details of specific employee time sheets
that may show abnormally high overtime hours
(which could indicate an issue impacting costs,
compliance, and general employee well-being)

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 SAP Solution Brief Objectives
Improve Productivity and Help Ensure
Accurate Pay
SAP SuccessFactors Time Tracking provides a
single solution for virtually all of your time record-
ing needs.
With it, you can minimize administrative effort by
setting up time profiles for groups of employees,
which determine planned working time, over-
time rates and regulations, shifts, on-call times,
allowances, and so on. Keep track of all time
accounts, stay on top of alerts, and correct issues
that could delay employee payments or cause
© 2020 SAP SE or an SAP affiliate company. All rights reserved.
compliance issues.
Intelligent approval workflows support accurate
and timely decision-making. Depending on per-
missions, workflows can be delegated. Embedded
analytics provide business leaders and managers
Solution Benefits Quick Facts
with deep insight into the financial impact of hours Improve Productivity and Help Ensure
worked and workforce trends, as well as potential Accurate Pay
risks such as compliance with local employment
rules and regulations. Depending on your organi-
zation’s rules and policies, you can set up alerts
and error validations that speed up and simplify
the time entry experience.
The solution can also help you add automatic
breaks into an employee’s schedule, so you can
make sure employees are taking time off in accor-
dance with local labor regulations. This helps
ensure that your employees receive the breaks
they need to stay safe, productive, and engaged.
Finally, localized best-practice content helps you
ensure your employees are paid at the correct
rate for their region.
8 / 9
 SAP Solution Brief Objectives
Summary
The SAP® SuccessFactors® Time Tracking solution
helps you create a complete view of your work-
force labor costs and better ensures that your
employees are paid accurately and on time. The
solution’s functions can be natively integrated
into SAP SuccessFactors Human Experience
Management (HXM) Suite.
Objectives
• Improve the employee experience
• Control labor costs and minimize compliance risk
• Break down silos within your enterprise
• Streamline time administration for greater over-
all productivity
© 2020 SAP SE or an SAP affiliate company. All rights reserved.
Solution Benefits Quick Facts
Solution
• More-accurate and timely payments with a clear
overview of labor costs
• Simplified and intuitive role-specific time entry
for employees
• Flexibility for employees, managers, and time
administrators
• Transparent time evaluation and approval
workflows
Benefits
• Work-life balance for your entire workforce
(employees, managers, and administrators)
• Strategic management of workforce costs
• Flexibility to configure your own rules for your
business, regions, and industry
• Integration across SAP SuccessFactors HXM
Suite and with external third-party systems
Learn more
To find out more about implementing
SAP SuccessFactors Time Management, call
your SAP representative today or visit us online.
9 / 9
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