GENERAL LEDGER MODULE

Steps to create Primary Ledger :-

4Cs are required for creation of Primary ledger.

They are Chart of Accounts, Calendar, Currency and Convention of Accounting.

1. Create value sets for segment values using "Manage COA Value sets" task.

2. Create Chart of Accounts KFF structure using "Manage COA structures" task.

3. Create segment values under Chart of accounts KFF structure that you created and assign relevant
value sets and also segment labels to each segment value.

4. Create COA KFF structure instance and enable "BI" checkbox and also "Required" checkbox for
each segment value.

5. Create values under value sets using "Manage COA value set values" task.

6. Deploy accounting flex field.

7. Once deployment is successful, create values under value sets using "Manage COA value set
values" task.

7a Now chart of Accounts portion is complete.

7b Now create the other 3 Cs required for Primary Ledger creation.

8. Create Accounting calendar using "Manage Accounting Calendar" task.

9. Check whether required currency is enabled using "Manage Currencies" task

10.Check whether required accounting convention is enabled using "Manage Accounting

convention" task.

11.Now create Primary Leger by selecting and adding all the 4 Cs ie Chart of Accounts ie COA
Structure instance, Calendar, Currency and Convention of accounting using "Create Primary Ledger"
Task.

12.Now go to "Specify Ledger options" task and select and add the primary ledger created by you
and fill the necessary fields.

13.Next go to "Manage Geographies" task and by using "Import geography data" from "Actions" tab
enable the geographical data for your respective country.

14.Create Legal address for legal entity using "Manage Legal addresses" task.

15.Create Legal Entity for each company value or one legal entity for all company values (depending
on the no of registrations taken) using the task “Manage Legal entity” and enable the checkbox
payroll statutory unit and legal employer.
16.Now Assign legal entity to Primary Ledger using the task “ Assign Legal entity to Primary Ledger”.

17.Then Assign Balancing segment values to Legal entity using the task “Assign Balancing segment
values to Legal Entity”.

18.Review and submit accounting configuration using the task “Review and submit accounting
configuration”.

19.To check the progress of the accounting configuration, go to “scheduled processes” under the
navigator and refresh till you see the status of the accounting configuration as succeeded.

20.Now add the GL roles ie General Accountant, General Accounting manager and Financial Analyst
to your user.

21.After assigning the GL roles to user, assign the data access set(Primary Ledger) to GL roles by
using the task “Manage data access for users”

22.While assigning data access, select your user as user, the GL roles as the roles, data access set as
the security context and the Primary ledger you created as security context value.

23.Now go to “Scheduled process” under the navigator and Run “LDAP” program by selecting the job
“Retrieve LDAP changes” and give submit.

24.Now refresh until the status of the task is succeeded.

25.To check whether creation of primary ledger is complete, go to task “Manage Primary Ledgers”
and see whether the status of the primary ledger you created is “Confirmed”.