AIS Questions

1. Describe, in your own words, the various uses of QuickBooks Accountant. Describe, in
your own words, the various uses of QuickBooks Accountant.
- Quickbooks accountant is a tool that helps makes accounting easier. This accounting
information system shows the entity’s financial position and operating results,
wherein managers could use this for decision-making.

2. List the four basic features of QuickBoooks Accountant.

- Lists, Forms, Registers, and Reports and Graphs

3. Describe how lists are used in QuickBooks Accountant.

- Lists are used to keep information on the group of names—such as customers,
vendors, employees, inventory items, and accounts. Information including the jobs,
balances owed for each job, and any explanatory notes.

4. Describe how forms are used in QuickBooks Accountant.

- Forms are use to record business activities but in QuickBooks Accountant they are
electronic representations.

5. Name three forms used in QuickBooks Accountant.

- Customers invoice, vendor’s bill for goods purchased, and check written to a
vendor

6. Describe how registers are used in QuickBooks Accountant.

- Registers are used to have all the information of the financial activity for a specified
balance sheet account.

7. Describe how reports and graphs are used in QuickBooks Accountant.

- Reports and graphs are used to show to the financial position and the operating
results of the company. These reports and graphs are then used by the company
for decision-making.

8. Describe how to restore and open a QuickBooks account file in QuickBooks

Accountant.
- First, you have to launch the QuickBooks Accountant program. After that, Click “File”
and then click “Open or Restore Company.” Third, click “Restore a backup copy” and
“Next.” Fourth, click the “Local backup” and “Next” Now, locate the file to be restored
and then click “open” and then “Next.” At this point, locate the where you want your
file to be restored. Then click “Save” and “OK” It now indicates that you have
successfully restored the file.

9. Describe how to backup a QuickBooks account file in QuickBooks Accountant.

- First, you have to launch the QuickBooks Accountant program. After that, Click “File”
and then click “Back Up Company.” And choose the “Create local backup” then click
 “Next.” Locate the folder where you want your file to be backed up. Uncheck the
“Add the date and time of the backup to the file name” check box and then uncheck
the “Remind me to back up when I close my company file” check box. Then, click
“OK.” Create Backup window will now appear, save the file and click “Next.” Then,
click “OK” in the Quickbooks Accountant window. This indicates that you have
successfully backed up the file.

10. Describe home page in QuickBooks Accountant.

- The home page in QuickBooks Accountant shows an image of the way the vital
business tasks fit together. The tasks are arranged into group with their workflow
arrows to easily view how tasks are related to each other and help the entity on
what to do next.

Matching
A repository for all financial activity for a specific balance sheet account.
- Registers
A means of presenting the financial position and the operating results of a company in a way
that makes business decision making easier.
- Reports and Graphs
The process of creating a copy of a QuickBooks Accountant file for safe-keeping or
transporting to a different computer.
- Backing up a file
Groups of names such as customers, vendors, employees, items, and accounts.
- Lists
A big-picture approach of how your essential business tasks fit together organized by logical
groups such as customers, vendors, and employees.
- Home Page
Electronic representations of paper documents used to record business activities such as
customer invoices, vendor bills, and checks
- Forms
The process of rebuilding a backup file to a full QuickBooks Accountant file ready for
additional input.
- Registers
One click access to QuickBooks Accountant Centers and Home page.
- Icon Bar