Payroll Processes

This chapter contains the following:

 Archive Periodic Payroll Results

 Calculate Prepayments
 Create Accounting
 Generate Check Payments for Employees and Third Parties
 Generate Check for External Payments
 Make EFT Payments
 Recalculate Payroll for Retroactive Changes
 Transfer to Subledger Accounting

Archive Periodic Payroll Results

Use the Archive Periodic Payroll Results task to archive payroll information such as
earnings, deductions, tax calculation details, accruals, payment methods, and so on,
before generating payments. Run this process after the payroll calculation is
complete.

Run this process after you have generated your payments. For further information,
see Payroll Payments Distribution for the US in the Help Center.

To run this process:

1. From My Client Groups, click Payroll.

2. Click Submit a Flow.
3. Select your US legislative data group and Archive Periodic Payroll
Results.

Before You Start

In the default process configuration group, set the following.

 Enable Payslip Translation Values to Y

 Payslip Rate Precision to an appropriate decimal value
For further info, see Configure the Online Payslip for the US in the Help
Center.

Process Parameters
These parameter values determine which records to include in the report.

Payroll

Select the name of the payroll you're using to run this process.

Process Start Date

Select the first effective date of the payroll process you want to include in the
archive. It captures all processes with an effective date on or after this date.

Process End Date

Select the last effective date of the payroll process you want to include in the
archive. For payroll runs, this is the payroll run date. The archive captures all
processes with an effective date on or prior to this date.

Note: For offset payrolls, the effective date of the payroll or QuickPay run
could be after the end date of the payroll period. In these cases, make sure
your process end date is on or after the effective date of the process you want
to include in the report.

Archive Overtime Rate Calculation Information

Select Yes to include overtime rate calculation information in the archive.

Consolidation Group

To run the report against the members of a consolidation group, select it here.
If you don't select a value, the process uses the default consolidation group
assigned to the payroll.

For further info, see Consolidation Groups for the US in the Help Center.

Process Configuration Group

Use this field to verify deduction balances for persons belonging to a specific
payroll relationship group.

Note: Use the Object Groups task to define a payroll relationship group

before you can use it here.

Process Results
Use the Archive Results section of the Person Results task to:

 View a summary of the archived results

 Drill down to view individual archived records
For further info, see View and Edit Archive Results for the US in the Help Center.

Related Topics

 Payroll Payments Distribution for the US

 View and Edit Archive Results for the US

Calculate Prepayments
The US Simplified Payroll Cycle flow automatically runs the Calculate Prepayments
process for you. This process:

1. Calculates the distribution of payroll payments based on your

employees' payment methods.
2. Uses the payroll run results to calculate the gross-to-net payment.
3. Locks the payroll run results to prevent changes and ensures data
integrity.

Tip: To roll back run results, first roll back the Calculate Prepayments
task.

For further info, see Calculate and Validate Payroll Payment Distributions for the US
in the Help Center.

This process runs automatically when you run a payroll flow. If your payroll flow
doesn't include this process, you must run it manually.

To run this process:

1. From My Client Groups, click Payroll.

2. Click Submit a Flow.
3. Select your US legislative data group and Calculate Prepayments.

Before You Start

During payroll processing, you must have successfully generated and verified the
Gross-to-Net Report.

Process Parameters
Payroll

By default, this process runs against all payroll definitions in the selected
consolidation group. To limit the run to a single payroll, select it here.

Process Start and End Date

 Enter a date range that captures the effective dates of the payroll run.

Consolidation Group

To run the report against the members of a consolidation group, select it here.
If you don't select a value, the process uses the default consolidation group
assigned to the payroll.

For further info, see Consolidation Groups for the US in the Help Center.

Organization Payment Method

By default, this process runs against all organization payment methods

(OPMs). To limit the run to a single OPM, select it here.

Payment Source

Select a payment source to restrict the process results. Leave blank to process
all.

Process Configuration Group

Use this field to verify deduction balances for persons belonging to a specific
payroll relationship group.

Note: Use the Object Groups task to define a payroll relationship group

before you can use it here.
Related Topics

 Calculate and Validate Payroll Payment Distributions for the US

 US Simplified Payroll Cycle Flow

Create Accounting
Use the Create Accounting process to generate journal entries for submission to
Oracle Fusion General Ledger. Typically, you:

1. Run this process in Draft mode to create journal entries for review.
2. You review them for accuracy.
For further info, see How to Review Journal Entries in the Help Center.
3. Run this process in Final mode to create the final journal entries.
4. Post them to Oracle Fusion General Ledger.

For further info, see How to Create Accounting Results in the Help Center.

Run this process during your payroll run after verifying your cost distributions.
1. Select Tools and then Scheduled Processes.
2. Click Schedule New Process.
3. In Name, search for and select Create Accounting.
4. Click OK.