Republic of the Philippines

Department of Education
REGION III
SCHOOLS DIVISION OF CITY OF SAN JOSE DEL MONTE

January 27, 2022

SCHOOLS DIVISION MEMORANDUM

No. _____ s. 2022

SCHOOLS DIVISION GUIDELINES ON THE ISSUANCE AND

ACCOUNTABILITY OF PARENT/GUARDIAN FOR THE BORROWED
ICT DEVICES AND OTHER RELATED MATTERS

To: OIC Assistant Schools Division Superintendent

Chief Education Supervisors
Public Elementary and Secondary School Heads
All Others Concerned

1. Relative to the issuance of the Office of the Undersecretary of Administration

OUA No. 00-720-0063 and 00-0122-0030, this Memorandum aims to
supplement and authorized the distribution and utilization of ICT devices to
qualified learners in the conduct of online learning subject to the following
guidelines:
a. The school is offering online learning modality, whether blended online
and offline or offline digital.
b. The school has the capacity to provide, designate or outsource online
and/or onsite ICT technical assistance on troubleshooting, repair, and
aftersales service should the ICT device is still within warranty period.
c. The school has a working ICT Devices Management and Monitoring
Team (ICT-MMT)
 The School Heads (SH) / Chairperson shall serve as the approving
authority in the issuance of ICT devices to qualified learners.
 The School Property Custodian (SPC) / Vice Chairperson shall take
charge of the issuance, receipt, reporting and maintenance of all ICT
devices that will be loaned to qualified learners. They shall also take
charge of warranty claims should any of the ICT devices require
aftersales services from the suppliers.
 The School ICT Coordinator (SIC) / Vice Chairperson shall perform
inspection and maintenance duties in coordination with the SPC and
ICT-MMT member in the general upkeep of the ICT devices.
 The Head Teachers and Master Teachers / Members as members
shall document and update both the SPC and SIC of the condition of
the ICT devices issued to their respective learners using the prescribe
forms in Annex B. However, class advisers and subject/grade level

Address: San Ignacio St., Poblacion, City of San Jose del Monte, Bulacan
Telephone No.: (044)307-3614  Website: depedcsjdm.weebly.com
Email Address: sanjosedelmonte.city@deped.gov.ph
heads can act as members in the absence of the above-mentioned
position in the school.
 d. The Parents/Guardians agrees and conforms with the KUSANG-LOOB
NA PANGAKO and shall ascertain the security, maintenance and upkeep
of the ICT devices issued to his/her child/ward. Parents/Guardian are
accountable for any loss or damages resulting from negligence or
improper use. Furthermore, the household must be energized whether
on-grid or off-grid and internet is available when needed.
e. The Learner is enrolled in a class offering online learning (blended online
or offline digital) and competent to use and maintain an ICT device.
 In the event the learner:
 Transfer to another school  Travel within the country or
 Promoted to a higher level overseas
 Stop or dropped out of  Passed Away
school
The parents/guardians shall turnover the tablet to the school and
shall be cleared of all the accountability to the ICT devices.
2. Consistent to DepEd Order No. 95, s. 2010 Guidelines on the Proper Use of
Computer and Network Facilities in All DepEd Administrative Offices and
Schools, this memorandum ensures the safety of these ICT devices through the
following guidelines:
a. The learner/parents/guardians acknowledged that the ICT devices and
the services it provides are GOVERNMENT PROPERTY and its purpose is
to facilitate and support DepEd’s mandate and shall be responsible to
these resources in a professional, ethical, and lawful manner.
b. The learner/parents/guardians’ personal files such as documents,
pictures, audio, video, etc. are not allowed to be stored or copied in these
devices. It is recommended to safekeep personal files in a flash drive or a
cloud owned and managed by the user.
c. The learner/parents/guardians are prohibited to download and install
unauthorized applications.
d. The learner/parents/guardians prohibited to access unauthorized sites;
it is in violation of DepEd Internet Usage Policies.
e. The learner/parents/guardians shall perform systems and application
update to protect and improve hardware performance.
f. On the event of hardware problems, learner/parents/guardians are not
allowed to perform repair or maintenance but shall report immediately to
the school for technical assistance.
g. On the case of loss or theft, the learner/parents/guardians shall
immediately report the incident to the school. Police report and notarized
Affidavit of Loss shall also be submitted for proper documentation, Legal
Investigation and COA findings.
3. For clarifications and other related concerns, you may contact DepEd CSJDM
ICTS thru (044) 307-3025 or email icts.sjdmc@deped.gov.ph.
4. Immediate and wide dissemination of this Memorandum is highly encouraged.

MERLINA P. CRUZ PhD. CESO VI

Schools Division Superintendent
Office of the Schools Division Superintendent

osds/icts/aff
cn: 2022-01-0002
 Republic of the Philippines
Department of Education
REGION III
SCHOOLS DIVISION OF CITY OF SAN JOSE DEL MONTE

ANNEX A

MONITORING AND INSPECTION PROCESS

1. Issuance of ICT Device

a. The class adviser and/or subject teacher shall accomplish and submit
Form 1 to the Schools Property Custodian for appropriate
documentation of inventory.

b. The School ICT Coordinator shall make necessary configurations and

test as to functionality and usability.

c. The class adviser and/or Property Custodian shall orient the

parent/guardian on their responsibilities and accountabilities in the
safekeeping and maintenance of the ICT devices.

2. Monitor
a. Advisers or subject teacher handling homeroom or classes online
shall take charge of the monitoring of the device loaned to qualified
learners under their class.

b. Form 2 shall be used to assess the device’s functionality. The School

ICT Coordinator shall create a corresponding online form for ease of
consolidating of data to be collected.

3. Inspection
a. Inspection shall be done upon submission of modules from
parents/guardians. The onsite inspection shall use Form 3.

b. The School ICT Coordinator and Property Custodian shall be present

to check functionality and completeness of ICT Devices.

Address: San Ignacio St., Poblacion, City of San Jose del Monte, Bulacan
Telephone No.: (044)307-3614  Website: depedcsjdm.weebly.com
Email Address: sanjosedelmonte.city@deped.gov.ph
 Republic of the Philippines
Department of Education
REGION III
SCHOOLS DIVISION OF CITY OF SAN JOSE DEL MONTE

ANNEX B

ICT DEVICES MANAGEMENT AND MONITORING TEAM (ICT-MMT)

FORMS AND CHECKLIST

FORM 1. LEARNER’S QUALIFICATION CHECKLIST TO BORROW ICT DEVICES

LRN:
Learners Complete Name:
Grade/Year Level and Section:
Parent or Guardian’s Name:
Complete Address:
Mobile Number:

No Yes No
.
1. Learner is enrolled in an online, blended online and offline learning modality.

2. Learner does not own any ICT device.

3. Learner has competence to use and maintain ICT device.

Household is energized and has stable internet connectivity for online
4.
learning.
5. Parent/guardian agrees and conforms with the KUSANG-LOOB NA PANGAKO.
Parent/guardian shall hake sure that the ICT device will be utilized properly
6.
by the learner.
Parent/guardian shall ascertain the security, maintenance, and upkeep of the
7.
ICT device.
Parent/guardian conforms to the scheduled checkup of the ICT device set by
8.
the school
Parent/guardian agrees to all accountabilities resulting from loss, damage or
9.
from negligence due to improper utilization of ICT device.
Parent/guardian agrees to cover financial accountabilities should the ICT
10.
device in their care incur damages not covered by warranty.

Inspected by: Conformed:

Class Adviser Parent/Guardian

Signature over printed name Signature over printed name
Date: Date:

Address: San Ignacio St., Poblacion, City of San Jose del Monte, Bulacan
Telephone No.: (044)307-3614  Website: depedcsjdm.weebly.com
Email Address: sanjosedelmonte.city@deped.gov.ph
 Republic of the Philippines
Department of Education
REGION III
SCHOOLS DIVISION OF CITY OF SAN JOSE DEL MONTE

ICT DEVICES MANAGEMENT AND MONITORING TEAM (ICT-MMT)

FORMS AND CHECKLIST

FORM 2. ADVISER’S CHECKLIST FOR MONITORING ICT DEVICE

LRN:
Learners Complete Name:
Grade/Year Level and Section:
Item Description (please specify brand, model, and specifications):

Peripherals and/or Accessories (if available):

No. Yes No NA
1. Built-in microphone is working.
2. Front camera is working,
3. Rear camera is working.
4. Wireless connection can connect to the internet.
5. Device has cracks.
6. Power button is working.
7. Touchscreen is working.
8 Device’s battery lasts for the desired period.
9. Device has user-friendly Operating System.
10. Device’s setting can be adjusted easily.
11. Device suddenly stops functioning when in use.
12. Device heats up excessively when in use.
13. Screen displays the correct color.
14. Screen brightness is sufficient.
15. Screen resolution is sufficient.
16. Audio quality is clear.
17. Storage capacity is enough.
18. MicroSD Card is present.
19. Charger/Power brick is available.
20. Data/Charging cable is available.
21. Device is charging.

Inspected by: Conformed:

Class Adviser Parent/Guardian

Signature over printed name Signature over printed name
Date: Date:

Address: San Ignacio St., Poblacion, City of San Jose del Monte, Bulacan
Telephone No.: (044)307-3614  Website: depedcsjdm.weebly.com
Email Address: sanjosedelmonte.city@deped.gov.ph
 Republic of the Philippines
Department of Education
REGION III
SCHOOLS DIVISION OF CITY OF SAN JOSE DEL MONTE

Address: San Ignacio St., Poblacion, City of San Jose del Monte, Bulacan
Telephone No.: (044)307-3614  Website: depedcsjdm.weebly.com
Email Address: sanjosedelmonte.city@deped.gov.ph
 Republic of the Philippines
Department of Education
REGION III
SCHOOLS DIVISION OF CITY OF SAN JOSE DEL MONTE

ICT DEVICES MANAGEMENT AND MONITORING TEAM (ICT-MMT)

FORMS AND CHECKLIST

FORM 3. TEACHER’S CHECKLIST FOR ONSITE INSPECTION OF ICT DEVICE

Name of Borrower:
Grade/Year Level and Section:
Name of Adviser:
Name of Guardian:

Item Description (please specify brand, model, and specifications):

Date Borrowed:
Date Returned:
Date of Inspection:

No. Yes No NA

1. Item is clean and with no scratches or dents when returned.

2. All peripherals attached with the item returned are complete.

3. Item has powered on successfully.

No additional applications were found installed in the item
4.
(e.g. Games and other app not recommended by the school)

Inspected by:

School ICT Coordinator School Property Custodian

Signature over printed name Signature over printed name
Date: Date:

Conformed:

Parent/Guardian
Signature over printed name
Date:

Address: San Ignacio St., Poblacion, City of San Jose del Monte, Bulacan
Telephone No.: (044)307-3614  Website: depedcsjdm.weebly.com
Email Address: sanjosedelmonte.city@deped.gov.ph
Republika ng Pilipinas )
Munisipalidad / Lungsod ng ) S.S.
Probinsya ng )
x----------------------- -----------x

KUSANG LOOB NA PANGAKO

Ako si (kumpletong pangalan ng

magulang o guardian), nasa hustong edad, nakatira sa
(kumpletong address), ay nangangako, nanunumpa ayon
sa batas, at nagpapatotoo na aking tutuparin ang mga sumusunod:

1. Na napag-alamanan ko na si (kumpletong
pangalan ng Learner-Beneficiary) na isang (Grade Level)
sa (pangalan ng paaralan) sa
(syudad/lungsod, probinsya) ay napiling ‘learner-
beneficiary’ ng Department of Education Schools Division of City of
San Jose del Monte para makatanggap ng gamit na
(ilagay anung ICT Device i.e. tablet, laptop, cellphone and
specifications).
2. Na bilang magulang (/guardian), aking tinatanggap ang
sumusunod:
a. Hindi ito bigay, kung hindi pahiram lamang sa amin ang
nasabing gamit. Hindi naming ito pag-aari kundi mananatili
itong pag-aari ng Department of Education na kinakatawan ng
paaralan at ng Schools Division of City of San Jose del Monte.
b. Kami ang may obligasyon na siguruhing mayroong kaming
maayos at sapat na internet connection o data load para sa
internet connection na kakailanganin para sa online learning.
c. Obligasyon naming seguraduhin na ito ay aalagaan ng wasto,
poproteksyunan laban sa hindi tamang paggamit, pagkasira,
pagkawala, pag-download ng ibang programs o software, o sa
paggamit nito sa anumang paraan na hind makakabuti dito.
d. Gagamitin lamang ito ng learner-beneficiary at hindi ninuman –
at para lamang sa mga bagay na kunektado sa DepEd activities
na angkop o inabiso ng guro, eskwelahan o ng pamunuan ng
DepEd.
e. Obligasyon kong ibalik ito ng agaran sa tuwing ito ay i-inspect,
iche-check, o sa anumang oras o panahon na ire-require itong
ipakita o ibalik ng opisyales o pamunuan ng DepEd.
f. Ipagbibigay-alam ko agad, sa lalong madaling panahon, sa
sinumang guro o principal ng learner-beneficiary kung sakaling
ang gadget ay nawala, nasira, o may nangyaring anumang hindi
maganda dito.
3. Na, ako ay nangangakong magbabayad ng anumang danyos
sakaling mawala, masira o anumang hindi maganda ang naganap
 sa pinahiram na gadget. Tinatanggap ko at hindi ko tataliwasan
na ang halaga ng aking babayaran ay ang halaga na base sa
itinakdang ‘computation’ ng DepEd base sa mga regulasyon nito at
sa Commission on Audit.
4. Na ako ay pumapayag na gamitin, at ibibigay o isusumite ko, sa
pamunuan ng eskwelahan, Schools Division of San Jose del Monte,
at ng Department of Education sa kabuuan, ang anumang
impormasyon, datos, o dakumentong aking pinirmahan, ibinigay, o
hiningi/hihingiin sa akin, na kunektado sa mga programa,
pagkilos, initiatiba o anumang legal na aksyon o kaso na maaaring
gawin o ihain ng Department of Education.
5. Na ginawa ko ito upang patotohanan ang aking mga nalalaman,
mga obligasyon/responsibilidad, at ang lahat ng mga nakasaad
rito. Maaari itong gamitin sa anumang legal na paraan at ng
naayon sa batas.

BILANG PATUNAY sa lahat ng mga nakasaad dito ay akin itong

nilagdaan ngayong ng malaya, buong pang-
intindi, boluntaryo at kusong loob. Pinapatotohanan ko na lahat ng
nakasaad dito ay tama at totoo.

NAGPAPATOTOO AT NANGANGAKO: LEARNER-BENEFICIARY:

(Lagda sa ibabaw ng pangalan: (Lagda sa ibabaw ng pangalan:

Magulang/Guardian) Learner-Beneficiary)
(Government-issued ID (Government-issued ID
Expiration Date) Expiration Date)
SAKSI:

(Lagda sa ibabaw ng pangalan: (Lagda sa ibabaw ng pangalan:

School Principal) Class Adviser)
(Government-issued ID (Government-issued ID
Expiration Date) Expiration Date)

SINUMPAAN AT NILAGDAAN sa aming harapan nitong

sa Munisipalidad/Lungsod/Probinsya ng .
Pinatunayan ko na aking sinuring mabuti ang mga nakasaad dito at
ako ay nasiyahan na naintindihan ng pumirma ang nilalaman ng
dokumentong ito at ito ay pinirmahan ng malaya, buong pang-intindi,
boluntaryo at kusang loob.

Dok. Blg. ;
Pahina Blg. ;
Libro Blg. ;
Serye ng 202 ;