COVID Logistics Team

Agendas

March 30, 2022

1. Broad updates (IUC, nationally, etc.); BA.2 variant
2. Masks- We changed our weekly messages to Fridays, starting this week, to coincide
with CDC’s announcements and to announce the following week’s risk level/ masking
requirements
3. Testing:
a. Spring surveillance testing updates- thoughts on possibly suspending and, if so,
when?
b. At home tests
i. 2304 Proctored tests - now expired
ii. 10336 Unproctored tests (2 tests/box)
iii. 12640 At Home undistributed tests
iv. All distribution sites are fully replenished with tests available for pickup
(King, Rec, ASC, & Regionals)
c. Expiration dates of proctored tests and impact on “testing out” of Isolation
i. If pivot in policy, need to revise templates/letters
4. Tracing and Q/I
a. Change in the timing of isolation placement (placement will be in the evening
hours) due to staffing changes
b. Q/I this summer? Stop at the completion of finals week?
c. CDC tool for determining Q/I length (if/when we move to voluntary/self-directed
approach)
5. Vaccines
a. Revised immunization process going live (for all students) next week
6. Communications
a. We are aware of BA.2 and are prepared if our cases rise.

MEETING NOTES:
Steve Large, Kendall Leser, Gwen Fears, Kimberly Moore, Amy Shoemaker, Pete Haverkos,
Jessica Rivinius, Machel Tipton, Tim Parsons, Jen O’Brien, Tim Wilson, Jayne Brownell, Dawn
Fahner, Cameron Hay-Rollins

Broad Updates
 We are doing good work and other institutions are following our lead on a number of our
decisions/communication strategies
 Some IUC institutions have stopped/suspended testing
 Discussion from a couple IUC schools on vaccinations for new employees
 BA.2 – not hearing that it has appeared here; assuming yes and we are prepared to
respond
 Hearing some things from international students about significant costs for airline tickets
to enter the US

Surveillance testing
 Continue testing at this point
 Participation is still low; we could potentially increase our sample size if needed
 Continue to offer surveillance testing and revisit later
At-Home tests
  Continue to have a good supply of at-home tests – no additional distribution required
 Proctored at-home tests have expired – after having two extensions; Steve has reached
out to the state to inquire about another extension – waiting to hear
 Expired tests have implications for students who need to take a proctored test to leave
isolation on Day 6 with a negative result
o Discussed several options and decided to shift our approach to have students
upload a picture of a negative test card - we continue to modify our practices
based on the current situation
o All templates will be edited to reflect this change; evaluate website to determine if
changes need to made as well
o Need to remove expired tests from the isolation spaces

Tracing and Q/I

 See notes under “at-home tests” section regarding changes to isolation testing
 Contact tracing through Miami will end on May 13; Butler County will continue tracing
through PCG; may need to update language on the website and letters as well when this
change occurs
 Plan to move away from offering isolation/quarantine spaces for the fall
 Utilize the tool provided by the CDC (referenced in the agenda) for guidance on when
and how long to quarantine or isolate

Masks
 No updates today

Vaccines
 Requests from some admitted students to have an exemption for the vaccine prior to
committing; developed a form for a pre-enrollment exemption option
 Completely revamped the immunization recording process for all types of immunizations,
anticipated beginning April 1
 Fourth dose/ 2nd booster has just been approved; SHS is working on documenting
additional dose
 Discussion about clinics at Armstrong – determined to discontinue vaccinations at
Armstrong after April 8; people can seek a vaccination at the clinic or other locations;
communicate this week in the weekly message

Communication
 First weekly message for Friday will happen this week

Other
 One COVID case manager’s last day is tomorrow; updating contact information
 No updates from the Health Department yet on a timeline for the reclassification of the
disease