Código TH-EN-MF-001

SOLUELECTRICAS S.A.S
Fecha 02/12/2020
Versión 1
FINAL PRODUCT MANUAL OF FUNTIONS

FINAL PRODUCT
MANUAL OF
FUNTIONS

02/12/2020
Servicio Nacional de Aprendizaje-SENA
Centro de gestión administrativa
Tecnólogo gestion deTalento Humano
 Código TH-EN-MF-001
SOLUELECTRICAS S.A.S
Fecha 02/12/2020
Versión 1
FINAL PRODUCT MANUAL OF FUNTIONS

TABLE OF CONTENTS

History of the function manual ………………………………………………………3

Definition ………………………………………………………………………………4

Steps to create a function manual…………………………….…………………….5

Importance and benefits of a function manual…………………………………….6

 Código TH-EN-MF-001
SOLUELECTRICAS S.A.S
Fecha 02/12/2020
Versión 1
FINAL PRODUCT MANUAL OF FUNTIONS

HISTORY

-The function's manual was given its origin during the Second World War as a
professional necessity.
-The function’s manual was created to improve the efficiency of the company
-The function´s manual was started to represent a means of communication of
administrative decisions.

-The functions manual was created for differentiate the activities.

-The functions manual was used by companies to relate the main purpose of the
job to the respective functions of each position.
-The job manual was designed to differentiate salary grades and the level of
responsibility between each job.

-The functions manual was created in order to reduce staff turnover.

-The functions manual was intended for the communication of organizations to
guide staff.
-The functions manual was designed to avoid duplication of activities in the
collaborators.

-administrative unit of the functions manual was considered in 1997 one document
that contained.
- In a standardized and formalized way in the decade of the 70´s was managed to
the employees.
- The information regarding the functioning of all the areas that the organization
has was added to the functions manual.

-The manual of functions was known as "The Manual of Organization and

Functions".
-The function manual was made only by quality certification.
-The function manual was been done digitally since 2000.

-The functions manual was designed to help the correct execution of the tasks
entrusted to the personnel.
-The functions manual was intended to assist in the integration and orientation of
new staff in different areas.
-The functions manual was created to take advantage of the organization's human
resources.
-The functions manual was considered an orderly tool to improve the efficiency and
effectiveness of the organization.
 Código TH-EN-MF-001
SOLUELECTRICAS S.A.S
Fecha 02/12/2020
Versión 1
FINAL PRODUCT MANUAL OF FUNTIONS

- The functions manual was created to keep the company's history, policies, and
procedures organized.
- The functions manual was directed towards the routine procedures that
characterized each employee.

DEFINITION

-The functions manual is a normative technical document that describes the

specific functions, the relationships of authority, dependency and coordination, as
well as the requirements of each position.

-The functions manual systematizes the information of each of the functions,

knowledge and responsibilities assigned to each position within a company.

-It’s a tool in the area of human resources that allows to establish of functions in
the job and competencies for the employers.

-The functions manual is a work instrument that contains the set of rules and tasks
that each employee develops in their work.

- The functions manual is a management tool that allows establishing the specific
functions and activities that the employee must develop to achieve the
organizational objectives.

- The functions manual is a tool that allows establishing the functions and job
competencies of employees.

- The Functions Manual serves to guide the routines or daily tasks of each
employee of the organization.
 Código TH-EN-MF-001
SOLUELECTRICAS S.A.S
Fecha 02/12/2020
Versión 1
FINAL PRODUCT MANUAL OF FUNTIONS

STEPS

1. Hierarchical level is identified for establishing an order.

2. The name or designation of the employee is identified.
3. The code is identified according to its hierarchical level.
4. The grade is assigned in this step according to the hierarchical level of the
employee.
5. Number of positions with code and grade are identified in the organization.
6. In this step the area or dependency is identified.
7. The position of the immediate boss is identified.
8. The area or process to which the job is assigned to the employee is
evidenced.
9. The main purpose of the position is written taking into account verb, object
and condition.
10. The functions are written according to the purpose of the position and its
frequency.
11. Individual contributions are specified by job title.
12. The academic requirements are determined.
13. In this step is needed describing the essential knowledge of the position like
abilities in English, math, etc.
14. The required experience is established.
15. Direct and related experience is specified.
16. Basic competencies are described according to the functionalities of the
position.
17. The behavioral competencies are established according to the skills of the
position to be performed.
18. Functional competencies are determined requiring the performance of the
specific responsibilities of the position.
19. The contributions and mental demands of the position are assigned
according to their level, grade and margin.
20. The responsibility scales are agreed to the level, degree and margin of the
previous aspects.
21. the physical involvement assigned to the position is recognized for the
position
22. This step is identified depending on a scale of qualification similar to the
previous.
23. The scales of responsibility are assigned.
24. The scale of responsibility are classified according to level of degree and
margin.
25. The attributions of the positions are classified according to their type.
 Código TH-EN-MF-001
SOLUELECTRICAS S.A.S
Fecha 02/12/2020
Versión 1
FINAL PRODUCT MANUAL OF FUNTIONS

26. The rating scale is assigned according to the level, grade and margin.
27. Occupational risks are identified.
28. Occupational hazards are classified according to level or grade.

Link video:
_______________

IMPORTANCE AND BENEFITS OF A FUNCTION MANUAL

1. Supply to each employee a largest knowledge of its role inside of the organization,
helping in the process of communication, integration and development.
2. A function manual effectively organizes the activities to be carried out by the employee.
3. The function manual enables job planning and helps define job plans.
4. The Function Manual helps the integration and orientation of new staff in the different
areas.
5. The importance of a function manual is to control the responsibilities of each position.
6. It informs managers about the work of the positions under their supervision, as a
measure of performance evaluation.
7. The functions manual provides information of help to the decision making.

Name Object

Functional Manual MANUAL

INGLES.xlsx
 Código TH-EN-MF-001
SOLUELECTRICAS S.A.S
Fecha 02/12/2020
Versión 1
FINAL PRODUCT MANUAL OF FUNTIONS

MEMBERS:
ANGIE LORENA MEDINA TORRES
PAULA ANDREA PAMPLONA ANDRADE
MARYURY LIZETH PARRA MANJARRES
DEISY GERALDINE PARRA RIVERA
MONICA LISED PASCAGAZA QUILAGUY
DAYANA MILENA POSADA DEOSSA
KEVIN ALEXIS RODRIGUEZ ROJAS

Group slit: 1903982

Group: 69285

INSTRUCTOR:

JYMMY ALEXANDER PINILLA GUAUQUE

CENTRO DE GESTIÓN ADMINISTRATIVA

TECNÓLOGO EN GESTIÓN DEL TALENTO HUMANO
BOGOTÁ
28/11/2020
 Código TH-EN-MF-001
SOLUELECTRICAS S.A.S
Fecha 02/12/2020
Versión 1
FINAL PRODUCT MANUAL OF FUNTIONS