Professional Documents
Culture Documents
Candy v 2.01e14.5
TABLE OF CONTENTS
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CHAPTER 8. SUBCONTRACT ADJUDICATOR ........................................................................................... 73
8.1 Subcontract Adjudication Manager .................................................................................................. 73
8.2 Subcontract Package ....................................................................................................................... 74
8.3 Importing the Bill Items in the Subcontract Package ....................................................................... 75
8.4 Adding subcontractors ..................................................................................................................... 77
8.5 Entering the Subcontractor Rates ................................................................................................... 77
8.6 Export and Import Subcontract Quote ............................................................................................. 78
8.7 Transferring the Subcontractor Rates to the Bill.............................................................................. 82
8.7 Open the Bill to view the priced Metalworks items .......................................................................... 83
8.8 Exercise 3 ........................................................................................................................................ 84
CHAPTER 9. TRADE TOTALS DISPLAY AND RESOURCE ANALYSIS .................................................... 87
9.1 Trade Totals Display ........................................................................................................................ 87
9.2 Resource Analysis ........................................................................................................................... 88
CHAPTER 10. MARKUP................................................................................................................................. 89
10.1 Markup All Trades ............................................................................................................................ 89
10.2 Trade Markup .................................................................................................................................. 91
10.3 Individual Markup ............................................................................................................................. 92
10.4 Trade Totals Display ........................................................................................................................ 93
10.5 Exercise 4 ........................................................................................................................................ 94
CHAPTER 11. REPORT MANAGER .............................................................................................................. 95
CHAPTER 12. PRACTICAL DAY 1 .............................................................................................................. 100
CHAPTER 13. MASTERS ............................................................................................................................. 103
13.1 Master selection ............................................................................................................................. 103
13.2 Definitions Menu ............................................................................................................................ 105
13.3 Copying bill items from a Master ................................................................................................... 106
13.4 Adding an Addendum. ................................................................................................................... 112
13.5 Using the Master to Price Imported Items ..................................................................................... 114
13.6 Exercise 5 ...................................................................................................................................... 119
CHAPTER 14. POST TENDER CONTROL .................................................................................................. 120
14.1 Selling Rate.................................................................................................................................... 120
CHAPTER 15. VALUE ENGINEERING OR REMODELLING ...................................................................... 122
15.1 Tender Value ................................................................................................................................. 122
15.2 Remodeling .................................................................................................................................... 123
15.3 Bill of Quantities ............................................................................................................................. 125
15.4 Exercise 6 ...................................................................................................................................... 126
CHAPTER 16. COST AND GROUP CODES ............................................................................................... 128
16.1 Defining the Cost and Group codes .............................................................................................. 128
16.2 Resource list .................................................................................................................................. 129
16.3 Allocating the Cost and Group Codes to Resources ..................................................................... 130
16.4 Resource Analysis Reports ........................................................................................................... 133
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CHAPTER 17. CONTROL LABOUR AND PLANT USING TASK CODES ................................................. 136
17.1 Defining the Task Codes ............................................................................................................... 136
17.2 Task Code Allocation ..................................................................................................................... 137
17.3 Task Code Analysis ....................................................................................................................... 141
17.4 Task Code Reports ........................................................................................................................ 143
CHAPTER 18. VALUATIONS ....................................................................................................................... 146
18.1 Valuation Setup ............................................................................................................................. 146
18.2 Primary Valuations Quantities ....................................................................................................... 149
18.3 Copy the Final Quantity from the Bill Quantity ............................................................................... 150
18.4 Remeasure the Final Quantities .................................................................................................... 151
18.5 Enter the Valuation Quantities ....................................................................................................... 151
18.6 Valuation Report Manager ............................................................................................................. 153
18.7 Valuation Trade Total Display........................................................................................................ 157
CHAPTER 19. NEXT VALUATION SETUP .................................................................................................. 158
19.1 Next Valuation Setup ..................................................................................................................... 158
CHAPTER 20. PRACTICAL DAY 2 .............................................................................................................. 161
ANNEXURE A. FORECASTING THE BOQ USING CANDY PLANNING ................................................... 163
Candy Planning Program Manager ............................................................................................................ 164
Create Program Activities using the Bill of Quantities ............................................................................... 165
BOQ with Budget Forecast ........................................................................................................................ 169
Resource Usage Forecast ......................................................................................................................... 170
Cost Code Budget ...................................................................................................................................... 171
Resource Histogram .................................................................................................................................. 171
ANNEXURE B. PRICING THE REMAINING guard HOUSE ITEM ............................................................. 175
ANNEXURE C. PROJECT CONTROL USING CANDY AND BUILDSMART ............................................. 179
ANNEXURE D. YOUR TRAINING ROADMAP ............................................................................................ 180
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CHAPTER 1. SYSTEM UPDATES
The Candy software can be updated from within the system, or alternatively from our website.
Access the Candy software from your desktop by double-clicking on the Candy icon .
Click on Support > Update Candy.
Select the applicable Server (closest to you) to download from and click on .
RIB CCS does not send out any update notifications. It is your responsibility to always make sure
that you have the latest version of Candy. We recommend that you run an update once a month.
The help centre has a database of help articles and videos to help you with any queries relating to Candy.
Use the search function on the help centre to find help articles regarding your query. Alternatively, the Help
Centre may also be used to log support queries.
Access the Candy software from your desktop by double-clicking on the Candy icon .
Complete the User details: Name & surname, Person ID (Initials) and Company name.
This is the top-level menu in the system where unlimited Data Paths can be added (limited to disk space).
This is the second level menu in the system where a maximum of 24 companies can be created, accessed,
renamed and deleted by the user. For example, if you are tendering in a joint venture with another firm, you
can create a brand-new company for that bid.
The Company Manager generates a New Header and a New Company automatically.
Change the Company Name to RIB CCS Training Company and click on .
You can define a Company Code, set a Password, add a Logo and make some Notes for this new
company.
The RIB CCS Training Company will now display in your list of companies. Click on .
To access the different jobs in this company, click on the specific job and click on .
The Job Manager generates a New Header and a New Job automatically. You may create up to
99 jobs within a company. These jobs can be copied, renamed, deleted and backed-up using the
Job menu or using the Right-click menu within this window.
Change the Job name to Waste Water Treatment Works and click on .
Click on .
Click on .
Click on .
To use Candy, the system must be registered with RIB CCS. If your system has not been registered, the
system registration dialogue box will be displayed as a broken key.
The registration process is completed telephonically using a set of unlocking codes. If the system has been
registered, the job selector will be displayed. RIB CCS will allow prospective clients a free trial license to
access the software.
Once every 3 months you will be asked to validate your license. Click on the Validate online button to
complete the transaction.
The Candy User Interface consists of four main sections namely: Title bar, Application Tabs, Application
Menus & Toolbars.
Candy Button Click to access the Job Manager or right-click to access the recent Job list,
Job, Company and Data Manager, system settings and to exit the software.
Title Bar Displays the Company and Job you are currently accessing.
Candy Version Displays the software version installed on the computer and click on displays
the system information.
General Menu Menu for Utilities & Support, license registration, support information, RIB CCS
contact details, a website link to update the Candy version and Help files.
General Toolbar Displays general tool buttons for use on all applications to access system
settings and close all documents .
Application Toolbar Displays shortcuts specific to the application selected to access the Document
Manager , Valuation bill , Resource List , Setup next Valuation
etc. This tool bar changes when a different application tab is selected.
Customise Toolbar To select the toolbar buttons displayed on the different toolbars.
Master This drop-down will indicate your currently selected Master and list your recent
Masters.
To add the Standard Bill of Quantities Document to the Document Manager click to access the document
manager.
Then click on and select 1. Bill Pricing > 1.1 Standard Bill of Quantities.
The 1.1 Standard Bill of Quantities will now be added. To move the document to be in the correct sequence
you can press Ctrl and up or down arrow on the keyboard to move the selected document up or down.
Escape Column
Selector
Select all
records
Record
Selector
Split Screen Buttons Resizes the document to the top or bottom half of the screen.
Document Toolbar Tool buttons for larger or smaller screen fonts, line deletion, find and
replace, export to Excel and print screen.
Function Buttons These buttons relate to the function keys on the keyboard: Calculate
(F12), Worksheet (F11) and Go to Page (F10). NB: If the rates and
heading totals require re-calculation, click the red calculate button.
Page Navigation Buttons Enable the user to scroll between different pages: first page, previous
page, next page and last page of the bill.
The menu functions in Candy are context sensitive; therefore, specific tasks can be performed directly on the
documents cell, record, or column by right-clicking for additional options.
In a record/row selector:
To customize the system, click the Configure system preferences , or right-click on the Candy desktop.
Change the desktop background image or colour, add a calendar, and allow multiple monitors.
Fonts
Change the font style and size for various areas of the system. You may find that the display of a document,
for example the Bill of Quantities, is limited and might require some font adjustments.
The appearance of the Candy interface can be changed, e.g. Theme and Tab colours.
Documents
Different colours can be selected for cursors, input fields on documents and level headings.
This sheet holds various folder paths used by Candy. You can manually enter the path or map the path by
using the browse button.
Frequently used shortcut keys can be added to or removed from the Utilities Toolbar.
Select the Tool Buttons tick boxes to activate or deactivate the required tool buttons on screen.
Mouse Functions
This table assumes that the mouse buttons are configured for a right-handed user.
Left-click On an Active Document - moves the cursor line to and positions the editing cursor at
the mouse pointer.
On an Inactive Document - Turns the document Active and acts as above.
Double-click Fetch another document, i.e. Double-click on a Net Rate calls up the Worksheet.
Row Record Shift Marks the Start and End of a range of records for Dragging and Dropping.
+ Left-click
Keystrokes
This is a list of the Editing and Cursor Movement Keystrokes, with a brief explanation of the function, and the
equivalent icon if available.
Normal Windows shortcut keys can be used e.g. Ctrl C – Copy, Ctrl V – Paste etc.
Keystrokes Function
Ctrl + Page Up Takes you to the first line of the first page of a document.
Ctrl + Page Down Takes you to the first line of the last page of a document.
Ctrl + Up-arrow Collapse level headings (to hide all text under headings).
Ctrl + Down-arrow Expand level headings (to show all text under headings).
Shift + Ctrl + Down-arrow Opens all subheadings within the cursor position heading.
Shift + Ctrl + Up-arrow Closes all subheadings within the cursor position heading.
Shift + Ctrl + R (Ctrl + D) Drop (insert) Lines picked up using Ctrl+R at the current line.
Ctrl + J Copy the Field above and moves cursor down one line.
Ctrl + Z Undo.
Note: As soon as the cursor is moved off the line, the line is
stored, and the Undo button will not function.
We are going to create the Standard Bill of Quantities below by importing these Bill pages from Microsoft
Excel.
The New Estimate setup dialog appears when accessing the job for the first time and is used to select a
Master and entering the tender details.
In this instance, there is no previously priced job that can be used as a Master for pricing the Waste Water
Treatment Works job.
Masters
A Master is simply a library; another previous job from which bill items, resources, definitions and
other information may be copied into the current job. Any job may be used as the Master for the
current job. Typically, an estimator will create a special Master, which will be the source of
standard information that can be used in other jobs. Proper use of a Master will have a major
impact on the speed of creating and pricing an estimate.
A Bill Importer document exists in Candy for importing Bills. The Bill Importer document contains all the tools
required to import and format the Bill. There are no bill items at present.
Copying all the Bill data in the Excel spreadsheet to the clipboard
Access the C201 - Candy Estimating & Valuations folder on the Candy flash drive. Open the Waste Water
Treatment works Excel file and select all the data excluding the headings.
Right-click on the selected range and Copy (or Ctrl + C) to copy the Excel data to the clipboard.
Return to Candy. On the Bill importing document, right-click and paste (or Ctrl + V).
The Bill quantity hash total should be the same as the sum in the bottom right of your Excel
document. If that is not the case, all items might not have been imported; or your punctuation
settings were set up incorrectly.
Section headings
In a Candy Bill a hierarchy of headings can be created to simplify navigation of the Bill, by opening
and closing sections and generating summary pages in reports. Level 1-9 heading levels are
available were 1 is your highest and 9 is your lowest; a c for Comments is also available. All non-
Bill items (i.e. items without item number, unit and bill quantity) imported from an external file will
be marked as Comments. Many of these can be converted to meaningful headings to improve the
readability of the Bill.
In the Bill importing document change the WASTE WATER TREATMENT WORKS comment to a Level 1
heading by overwriting the c with the number 1 in the Level column “L” (the first column). As the level
changes, the line colour will change to the colour for that specific level.
In the Bill importing document change the EXCAVATION comment to a Level 2 heading by overwriting
the c with the number 2 in the Level column “L” (the first column). Do the same for H.D BOLTS AND
MISCELLANEOUS METALWORK.
The original Bill contained two pages; our imported bill consists of one long bill page. Page break marks
need to be set in the Paginate column for all the items starting on a new Bill page.
To set a page break on H.D. BOLTS AND MISCELLANEOUS METALWORK simply type the number 2 in
the New Page No column.
You can insert page breaks after a certain number of bill items, at a certain level heading or after
a specific filtered word. This will speed up the pagination process, especially for larger bills.
The bill has now been imported and the corresponding/required page breaks are set.
The Bill of Quantities can be viewed, edited and priced using various layouts in the Estimating Document
Manager.
The Document Manager contains a standard set of data and column layouts that may be copied,
customised, or renamed. The layouts in the Document Manager are universal to all jobs in Candy.
4.6 Exercise 1
Result:
Access the Waste Water Treatment Works job after completing this exercise.
The Bill items can be priced using Plug rates, Split rates, or Worksheets. This chapter will cover pricing
where Plug and Split rates are used. The type of pricing used will show in the Attributes column. This
column should be added to the Bill document.
Open the Estimating Document Manager and right click on 1.1 Standard Bill of Quantities and select
Duplicate Document.
The Document Manager contains different layouts of one specific Bill of Quantities, and not
different Bill of Quantities.
The Available Columns are grouped into headings. Double-click on a heading to expand it.
Open section 2 Bill Items. Select column 2.8 Attributes and use the button to move the column to the
Selected Columns list.
Move the Attributes column to display underneath the Unit column and click on to store the new
column layout.
Plug rate pricing is done by simply plugging in a rate in the Net Rate column for each item.
In the Estimating Document manager, open 1.1a Standard Bill of Quantities with att.
The U in the new Attributes column shows that all the bill items are Unpriced.
Click on .
No Trade codes currently exist in this job. Candy will allow the defining of codes at this stage.
In the New Trade dialog, enter an E for the code and the description as Earthworks and click on to
add the trade Earthworks.
Allocate the new Earthworks trade to the Clear site bill item by selecting Earthworks and .
The PT in the Attributes column indicates that the item has a Plug rate and a Trade markup.
Access the Definitions menu by clicking on Definitions & Settings in the Candy Toolbar.
Select 1.1 Trades. Take note that the Earthworks trade was added when pricing Item 1/A.
Define the rest of the Trade codes by entering an alphabetic letter as a Trade code and then a Trade
description. A maximum of 52 trades may be defined. (26 upper and 26 lower case).
Click on .
Open the Estimating Document Manager and Right-click on 1. Bill Pricing and select New > 1.5 Split Rate
Pricing.
Customize document 1.6 Split Rate Pricing by adding in the Attributes column as before. Then click on
.
This warning will appear:
Click on .
The Split Bill of Quantities document cannot display the Net split rates because Resource types have not
been defined yet. Resource types need to be defined. All definitions and settings for Estimating are to be
found in the Definitions and Settings dialog.
The Resource Types can be defined in the Definitions menu.
Access the Definitions menu by clicking on Definitions & Settings in the Candy Toolbar.
Select 1.2 Resource Types.
Now enter 6.00 in the Labour split rate column, 8.00 in the Plant split rate column and 4.00 in the Material
split rate column.
The ST in the Attributes column indicates that the item has a Split rate and a Trade markup.
We do not recommend using Plug rate and Split rate pricing, because it only generates financial
information for the job. Pricing using Worksheets is the ideal method, because it is priced from
first principles using resources. Candy can be used to its full potential to generate both financial
and engineering information.
Price Codes
The Price Code’s function is to deal with the unit price of a bill item. To rate a bill item, a Price Code is
entered against it and the bill item adopts the rate from the Price Code regardless of whether it was
generated by plug rate, split rates or worksheet.
The Price Code can be up to 8 alpha-numeric characters in length. The first character of the Price Code
must start with a Trade Code letter and the rest of the code is entirely up to you.
Note that the Price Code has its own Description. The description of the bill item is totally independent of
the Price Code description. Therefore, two items in the bill with different descriptions can be priced using the
same Price Code. Conversely, two items in the Bill with the same description can be priced using different
Price Codes and therefore have different rates.
Open the Document Manager and Rename 1.2 Pricing Bill to 1.2a Pricing Bill with att. Customize document
1.2a Pricing Bill with att by adding in the Attributes column as before, but at the end of the layout.
Then open the document.
Candy automatically created the Price Code for the first priced items.
In Item 1/C’s Trade code field, right-click and select Allocate Trade Codes.
Click on Item 1/D in the Trade code column and shift-click item H in the Trade code column. This highlights
the records in the selected range. Right-click on the selected range in the Trade code column and select
Allocate Trade codes from the menu.
The Earthworks Trade code has been allocated to all items on Bill page 1.
Using the same method, allocate Trade code M to the Metalwork bill items on Bill page 2.
Having allocated Trade codes, pricing items are easier using Worksheets. The worksheet allows for
resource-based pricing. The worksheet may contain up to 200 calculations.
Simple Resources
For Worksheet pricing, we need to create some resources. The Resource Types have already been defined,
which categorize Simple Resources. For example, Labour resources fall under the L resource type and
Material resources, such as stone, fall under the M resource type.
To create a resource, right-click on a blank line in the worksheet and select Edit/New resource from the
menu.
Enter the details for the new resource in the Resource input dialog as shown below.
Click on .
The WT in the Attributes column indicates that the item has a Worksheet and a Trade markup.
Click on the Resource List icon to display the Resource List. Resource Code 200 Unskilled Labour (All
in) was added when pricing Item 1/C.
Insert an existing resource in the Resource list using the right-click menu
Add resource 210 Charge Hand using the same method and close the resource list. The worksheet now
contains the resources, but no calculation for the rate.
The worksheet contains two calculations. To display the total of both calculations, place an equal sign = on
a new line against the left margin and press enter. Notice the total for these calculations at the end of the
line.
Click on .
Complex Resources
It is tedious to select Unskilled Labour and Charge Hand and combine them every time you price an
excavation item in the Bill of Quantities. Similarly, when pricing concrete, it would be tedious to combine the
sand, stone and cement in the correct portions for each bill item.
Candy allows you to combine these Simple Resources to create a Complex Resource. When an
excavation item needs to be priced, the Excavation team complex should be added to the worksheet;
similarly, when a concrete item needs to be priced, the Concrete complex resource should be added to the
worksheet for the bill item.
The diagram below explains the principle of the hierarchy of Complex Resources:
Open the Resource List . Enter the new complex resource 220 Hand Excavation Team (1C + 2L) in
the resource list.
With the cursor on the 220 Hand Excavation Team (1C + 2L), click on .
Type in the resource code 200 against the left margin of the worksheet and press enter. Do the same to
insert resource code 210. Enter the following calculations to calculate the daily cost of the Hand Excavation
Team (1C + 2L).
Now the Resource List shows two Simple Resources and one Level 9 Complex Resource.
Open the Worksheet for the Item 1/E - Excavate for Pit or Sump by clicking on .
To make it easier to perform these operations, move the Bill, Worksheet and Resource List into the positions
as displayed below.
Now click on the pin in the Worksheet title bar to make the worksheet always appear in the same
position.
Click on .
The next Item 1/F has the same rate as Item 1/E. The worksheet can be copied from Item 1/E into Item 1/F
using the drag and drop method.
Open the Worksheet for the Item 1/F - Excavate for retaining wall footings.
From the bill document click on the record selector bar for bill Item 1/E and drag it into the worksheet for 1/F.
Click on .
Open the Resource List and create Simple Resources for the Excavator and Diesel. Remember the
Simple Resources must be categorized into the correct Resource Type, i.e. Excavator into Plant (P) and
Diesel into Material (M).
Price the Complex Resource CAT 215 Excavator (wet) by clicking on and use the following
resources and calculations.
Use any one of the methods above to insert resources into the complex worksheet:
Click on .
The resources are organized acording to the resource code and therefore the CAT 215 Excavator (Wet) is
no longer at the bottom of the list.
Resource Headings can be added to your Resource List to organize your resources.
After closing and opening the Resource List, Candy will automatically organize the Resource List according
to the Resource Codes.
Click on .
Click .
Use the “spinner” up and down arrows to scroll through the available Price Codes. When Price Code
E00029 appears, click on to copy the worksheet information.
Click on .
Various tools and shortcuts in the worksheets have been developed to speed up the pricing process.
Note that many lines of the worksheet share a common production of /400m3/day. Instead of entering the
production on each calculation line, we can introduce an applied factor.
Local variables are defined and used on a worksheet using square brackets.
Use Ctrl-Insert to insert a few blank lines at the top of the worksheet for Excavation for foundations 6-8 m
deep.
To display the calculated value of production on the worksheet type ?[P] and press Enter.
Now delete the 400m3 production on the applied factor line.
Worksheets can be documented by leaving one blank space on the left of the worksheet followed by
the relevant comment.
Headings 1 – 9 can also be added, for example entering a 1) for a level heading 1.
Click on .
There should always be a space on the left before entering any heading and/or comment.
7.4 Exercise 2
Result:
The Total for the Guard House job should be 2,435.52.
Access the Waste Water Treatment Works job after completing this exercise.
The Metalwork items on page 2 will be subcontracted. The Subcontract Adjudicator will be used to adjudicate
and select the most competitive subcontractor.
The Subcontract Adjudication Manager is used to create, delete, copy, rename and backup the
subcontract packages.
Subcontract Package codes are allocated to BOQ items to create Subcontract Package bills, e.g. EXCAV -
Excavation subcontract package E Earthworks; CONC - Concrete package C Concrete, etc.
Trade codes can be allocated to Packages in the Package definition. If the BOQ item does not have a Price
code or Trade code, the Package Trade will be used to make the Price code to price the item when
transferring rates to the BOQ.
Standard Subcontract packages should be established in the master. These are inherited by any job created
from that master. New packages can be added into the job Package list at any time.
Click on .
Subcontract Package
The rates of up to twelve subcontractors can be allocated to a range of bill items representing a package of
work. The quotes can be compared and adjudicated. The cost (net) or selling rates of the selected
subcontractor can then be exported to the bill.
Bill items from a section in the Bill may be imported into the Subcontract Package.
Click on Tools > Import > Import bill items by page & trade.
Click on .
Click on .
Click on .
Click on .
Click on .
Smith Metalworks gives a 5% discount therefore, a factor of 0.95 should be entered in the factor field below
the subcontractor’s name. The rates are not discounted, only the amounts.
Click on .
An i next to the rate, indicates that the rates was imported from a external file.
The Common Total is the total for the subcontractors for those items that have all been priced.
There will be a balance if any of the subcontractors have not priced an item.
The Maximum Make-up is calculated using the maximum rates from the other subcontractors
who have priced that item.
The Minimum Make-up is calculated using the minimum rates from the other subcontractors who
have priced that item.
AR Metalfix has an un-priced item; therefore, the Common Total is not a fair comparison.
The adjudication can now be used to make a fair comparison between AR Metalfix’s quote and the other 2
subcontractors quotes using the Maximum totals (worst case scenario) and Minimum totals (best case
scenario).
The rates from Smith Metalworks will be used to price the Metalwork bill items on page 2.
Right-Click on the Smith Metalworks Rate Column header and Select Rates to Bill and Send S/C rates to
BOQ Net worksheets to transfer Smith Metalworks Rates to the main bill.
To transfer the rates from the subcontractor adjudicator to the bill item worksheets a simple resource is
required.
Resource code 900 will be populated; press Enter.
Candy will automatically populate the description with Metalwork. Add the Unit as sum and change the
Type to S.
Click on .
8.8 Exercise 3
Access the Waste Water Treatment Works job after completing this exercise.
Now we can reap the rewards of your hard work. On screen a Trade summary and a Resource analysis
can now be viewed by the click of a button.
The subcontractor Net Amount of 270,593.25 is the same total as calculated in the Subcontract Adjudicator
for Metalwork when we displayed the Subcontract Adjudicator results.
87 | Construction Estimating and Valuations - Trade Totals Display & Resource Analysis
9.2 Resource Analysis
Resource analysis can be displayed on screen using one of the resource documents that displays the Bill
Quantity Usage & Bill Quantity Usage value columns.
Open Resources document 1.4 Utilisation and value – bill quantity from the Resources Document
Manager.
The Bill Usage columns are relative to the Unit of the resource, i.e. 4,588.97 hours of Unskilled Labour at
15.75/hr or a Total allowable amount of 72,276.26 to spend on this resource; similarly, there are 444.84 liters
of Diesel allowed on the job.
Changing the rates in the resource list will update all related worksheets as well as the Net rate
for each bill item.
88 | Construction Estimating and Valuations - Trade Totals Display & Resource Analysis
CHAPTER 10. MARKUP
Up to now, the Net Rate for each bill item has been calculated. Markup can now be added to our job to
calculate the Gross Rate.
Markup the whole job by 10% using the Markup ALL Trades facility.
Enter a 10% Trade markup for all Trades and click on . Then Confrim .
Click on .
Markup can be applied to Trades using the Trade markup facility. Apply 5% markup to the Metalwork
Trade.
Right-click in the Markup % column header and select General markup utilities > Trade markup.
View the 10% and 5% markup now applied in the Markup Bill.
Return to the Bill and adjust the markup for Item 1/A to 20% Markup.
Click on .
The Gross amount is displayed with the Net split amounts for Labour, Plant, etc. The last column represents
Total Markup amount.
These values can also be viewed as percentages and the data can be displayed in a bar graph.
Result:
Profit should be 4,879.28.
Access the Waste Water Treatment Works job after completing this exercise.
All reporting in Candy is done through the Report Manager. A selection of pre-defined reports is available
which can be customized to suit your specific requirements.
The Report Manager consists of two tabs:
• Job Reports - These reports are only available to the current Job and will be included when making a
Job backup.
• Global Reports - These reports are available to all the jobs on your computer and will not be included in
the Job backup.
Click on the Report Manager to open the Report Manager and access the Job reports.
Click on Tools > Backup/Recover > Recover and overwrite this Estimating Report Manager > from file.
Click on .
Click on .
Resource List
1. In your Waste Water Treatment Works job import the Concrete addendum excel file from the C201
Estimating and Valuations folder into the Pricing Bill.
2. Change the comments to heading levels where needed.
3. Create the resources below:
Result:
Candy recognizes the syntax %waste on a worksheet only if there are no spaces between the
+5%waste. The system will generate a wastage report.
Any previous job in Candy can be used as a Master from which Bill items, Worksheets and Resources can
be copied. Typically, an Estimator will create a job library. The effective use of masters can have a major
impact on the speed of both input and pricing of an estimate.
In this Chapter, we will create a new job called New City Industrial Development and then use Waste
Water Treatment works as a Master from where we will copy information into New City Industrial
Development.
Rules of a Master
• Only one master can be used at a time.
• You cannot edit the Master from the Job.
• Info flows from the Master to the Job.
• The job’s information will always be preferred.
Double click on New City Industrial Development and open the Bill of Quantities by clicking on the icon
in Estimating.
If a Master is selected when creating a job, certain standard information is automatically copied from the
Master. The Trades and Resource Types were defined in the Master and have been copied to the new
job’s Definitions.
Open the Definitions & Settings container with the in the toolbar.
Create Level 1 Heading New City Industrial Development and Level 2 Heading EXCAVATIONS.
Hold the Shift key down and click the to display the Master Pricing Bill. Note that Master documents will
always display in blue.
Arrange the two documents by using the Size to top half and Size to bottom half buttons .
Then drag & drop Item 1/A - Clear site record selector from the Master into the Bill.
Ctrl-click in the record button for Item 1/B and 1/D in the Master.
Now click on the blue selected area and drag the items into the bill, as before.
Item 1/B and 1/D have now both been added and display as Item 1/B and 1/C.
Right-click on the record button of Item 1/E in the Master document and select Copy.
Then, on a new blank line in the Bill, right-click and select Paste.
Item 1/E has now been added and will display as Item 1/D.
Multiple bill items can be copied from the Master by selecting a range of items using Shift-click.
Open the Master Bill and use Shift-click on Items 1/F to 1/H to select the range.
Right-click and select Copy.
All 3 items have been added and will display as Item E, F and G.
All the resources that had been copied from the Master will display.
Bill options
Here you can change the settings for Data dropping, Heading totals, Pricing, Item numbering styles and
Lock All bill items.
On the Candy Flash in the C201 folder open the New City Industrial Development Concrete addendum
Excel file.
Copy the selected items below.
Click on .
In most instances, the Bill of quantities will be received in an electronic format that can be imported into
Candy. Once imported into Candy, the bill items can be priced from a Master using the following methods.
In the Pricing Code column next to Item 2/A type C00023 to price 20MPa Concrete in Strip footing.
Open the worksheet for Item 2/B and allocate Trade C for Concrete.
Click on .
Click on .
Select Master as the source, scroll through the Code and select C00024 – 25 MPa Concrete in walls.
Click on .
Right-click in the Pricing Code column for Item 2/C an select Allocate Price codes.
The same list of Master Price Codes can be accessed when you double click in the Pricing Code column.
Double-click in the Pricing Code column for Item 2/D.
Click on .
Shortcuts
The drop-down arrow on the toolbar will list all recent masters:
2. Using the Change Master Job icon, select Ventshaft & Substation Contract – TENDER as your
master.
3. Copy the Trades, Resource Types and Global Variables from the Definitions & Settings .
Result: The total for the Guard House job should now be 66 378,25.
It has been established that Gross Rate = Net Rate + Applied Markup. There is a third rate available in
Candy called Selling Rate. This is an independent rate and any changes made to the Net Rate or Applied
Markup Rate will not affect the Selling Rate.
The Selling Rate column is on the right side of the document. Having priced a job and applied
markup, selling rates can be established by copying the gross rate.
Right-click in the Selling Rate column and select Copy selling rate from gross.
Click on .
Click on .
The site team can now re-visit each of the worksheets and adjust the productions to what they believe will be
achieved on site. Alternatively, they may not even use the resources the estimator originally envisaged using
and should therefore adjust the worksheets to reflect how they intend completing the job. They may obtain
cheaper resource and subcontract rates. Let us assume the site team will purchase diesel for 13.50/ litre
instead of 16.00/ litre.
Click on Document Manager , access Resourses and open 1.4 Utilisation and value - bill quantity.
15.2 Remodeling
Click on Document Manager , access Resourses and open 1.4 Utilisation and value - bill quantity.
The Diesel allowable decreases from 7117.50 to 6005.39 representing a buying saving of 1 112.11.
Click on Document Manager and select document 1.7 Selling bill of quantities.
The Net and Gross Rates for Items G and H have been reduced as these items use the cheaper diesel in
their worksheets. The Selling Rates remained fixed and the calculated markup has increased in relation to
the Selling Rate.
Result:
Selling vs. Gross
Access the Waste Water Treatment Works job after completing this exercise.
The Quantity Surveyor will require the total amount of money spent against each accounting cost code to
reconcile against the budget to-date generated in Candy. The Candy Cost Code must therefore be the
same as the Accounting/ledger code.
Similarly, the estimator would require the total amount of money to be spent on a particular supplier to
negotiate the best possible bulk discount. The resources can be allocated to specific suppliers using the
Candy Group Code to summarize the value to be spent against each supplier.
Click on Estimating Definitions & Settings to access the definitions and enter the following Cost and
Group codes.
Select 4.1 Cost codes (Ledger code) and define the Cost codes below:
Select 4.2 Group codes and define the Group codes below:
128 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
Click on .
The Resource Group and Cost code columns should be displayed to allocate the codes to the resources.
Click on Document Manager , access Resources and select 1.7 Resource Group and Cost code
allocation.
129 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
Resource Group and Cost code allocation:
Allocate the Cost and Group codes to the various resources. Cost and Group codes should only be applied
to Simple resources (resources defined with a letter in the Resource Type column i.e. M for Material, P for
Plant).
Applying a Cost code to a Complex resource such as 310, Cat 215 Excavator (Wet) would be incorrect as
the cost would be captured against Cost codes 360 and 401 representing the Cost codes for Plant and Fuel
respectively.
To make it easier to allocate Cost and Group codes to Simple resources, use the Filter facility.
Click View > Filter > Resources that are simples.
130 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
The filter will show only the simple resources.
Use Ctrl + click to highlight both Resource codes 200 and 210.
Right-click in the Cost code column and select Allocate Cost codes.
131 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
Allocate the remaining Cost codes.
Double-click in the Group code column for Resource code 510 - 20/19 MPA RMC.
132 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
Abandon the Filter by clicking on .
133 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
Resource List Group Code Summary
The Tracer report will list all the bill items that contribute to a particular code.
Preview the Tracer report and select Cost codes in the Tracer Selector and confirm .
134 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
Select Bill Quantity and confirm .
135 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
CHAPTER 17. CONTROL LABOUR AND PLANT USING TASK
CODES
The Cost code provides resource-based control for managing fixed resources such as Materials. The Cost
code will provide limited control to productive resources such as Plant and Labour. The engineering site staff
will require the Labour and Plant allowable in more detail, typically the allowable per task on site.
Candy provides a simple method of summarizing the Bill items into Tasks. The allowable for each bill item is
broken down into the various Resource Types, so we immediately have the Labour and Plant allowable for
each Task; the exact information required to control the productive resources.
The Task code is used to implement functional control on the Job and summarizes bill items into categories
of Function or Activity. The key is to summarize items with similar production, e.g. bulk earthworks items
would be summarized separately to hand excavation. We would use machines for bulk earthworks and
labour for hand excavation. By summarizing items with similar production, we are summarizing items with
similar resources and therefore similar cost sensitivity. If our machine is not being used effectively, it is
costing a lot more than if our labour is not being productive. We would have different controls on our plant
versus our labour.
The Task codes must be defined before allocating them to the Bill items.
Access the Definitions & Settings and define the following Task codes under 2.1 Task codes
(Activity code).
136 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
Task codes may be summarized into Task code headings. The level column represents the heading level
from Level 1 to Level 9. Therefore, the Earthworks tasks (Clear site, Hand Excavation and Bulk Excavation)
may be summarized into the Level 1 heading Earthworks. The Task code accumulates the amount of
money and quantity; therefore, each Task code must have a unit.
The m2 quantity of Clear site must be factorized by 0.10 to convert the task m2 to the heading m3
quantity.
Click on Document Manager and access Estimating Bills. Right-click on 1.8 Bill with Codes and
Factors and select Duplicate Documet.
137 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
Right-click on the copy and rename it to 1.8a Bill with Task Codes and Factors.
Click on .
Adjust the columns as below.
138 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
Click on .
Open document 1.8a Bill with Task Codes and Factors and allocate the following task codes to the bill
items.
139 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
Page 1
Page 2
Page 3
If the unit of the Bill item is the same as the Task code, then a factor of one is used. There may be instances
where the unit of measure of the bill item may be different to the unit of measure of the Task code.
For example, we may have a Bill item measured in linear metres of formwork, yet the bill item has a Task
code with a unit of measurement of m2, so we apply a Task factor to factorize the Lm to m2.
By using a Task factor of 0 the money will be included but not the quantity, for example we may wish to add
the cost of Wood Float Finish to Task code Concrete in Ground Slabs, but we only require the quantity of the
Concrete in Ground Slabs and not the quantity of the Wood Float Finish.
140 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
17.3 Task Code Analysis
To calculate the Task code summary no Plug rate items may exist in the job. Item 1/A Clear site was priced
as a Plug rate, so we must convert the Plug rate to at least a Split rate.
Open document 1.5a Split Rate Pricing with att. Enter 6 in the Labour resource type column and 10 in the
Plant resource type column for Item 1/A to convert the pricing of this item from a Plug rate to a Split rate.
141 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
The Total Quantity, Amount and Average rate is calculated for each Task code. When finalising a
tender and the Average rate is much lower or higher compared to previous tenders, the relevant
items can be investigated for possible errors in the pricing worksheets.
The Total allowable for Labour is calculated for each Task code, i.e. the Labour allowable for placing
concrete in Foundations is 8,424. Once progress quantities have been entered for each bill item, the total
Labour allowable amount for each Task code is calculated and should be reconciled back to the total Labour
cost for each Task code.
Now let us look at the Split rates against these Task codes.
To view the split rate summary right-click on Labour and select Show split rates.
142 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
The Labour rate (to place 1m3 of concrete in Foundations) is 42.12 per m3; if the Concrete team on site has
poured 10m3 then you should not have spent more than 421.20 (10 x 42.12 = 421.20 ) on the Labour team.
The site clerk will allocate the Labour team’s cost to the relevant Task codes which should be reconciled to
the Labour allowable based on the work that has been completed on site.
A similar approach should be followed to control Plant.
Totals for Task code headings may be displayed by placing the cursor on the heading and pressing
Ctrl-Up and Down Arrow.
143 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
Page 3 - Shows the Task code summary:
144 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
Resource analysis by Project codes
145 | Construction Estimating and Valuations - Control Labour and Plant using Task codes
CHAPTER 18. VALUATIONS
The Candy Valuations is used for the post tender stage of a project. The Bill of Quantities created in Candy
Estimating is available in the Candy Valuations application tab. The difference between Estimating and
Valuations is the extra Valuation quantity columns, Valuation layouts and the Valuation reports.
The initial Valuation and every Valuation thereafter should be based on the Valuation Setup process listed
below:
• Step 1: Duplicate and Rename the Job
• Step 2: Valuation Setup
It is good practice to copy the job before entering the new monthly valuation quantities. Eventually the Q.S
will have an electronic copy for each Valuation in Candy, and if required, can refer to previous valuations.
Click on , right-click on Waste Water Treatment Works and select Duplicate job.
Right-click on the duplicated job and rename it to Waste Water Treatment Works – Valuation No.1.
Click on .
Valuation Document
Click on and change the columns as indicated below using either Double-click or to add and
to remove (drag and drop can also be used).
This document contains the three primary progress quantities available in the system:
• Current Actual Quantity - This quantity is used to record how much work had actually been done
against the Bill items. Think of it as an Internal quantity.
• Current Claimed Quantity - This quantity is used to record how much you are claiming in an
application for payment. Think of it as an External quantity.
• Current Paid Quantity- This quantity is used to record how much the client has paid you.
The Bill quantity will normally be used for the first Final Value projection and as a starting point can be copied
to the Final quantity column. This should be done before entering any valuation quantities.
Right-click on the Final Quantity column header and select Copy from selected quantity.
Click on .
Click on .
The Final quantity can be adjusted to suit the new final without affecting the Billed quantity.
Page 1
Entering the Actual Quantity automatically updates the Claimed and Paid Quantity columns.
The Claimed Quantity can be updated to reflect over claims.
Candy uses your Actual for Claimed and Paid by default (yellow highlighted quantity values). The
percentages are updated as the quantities are entered.
Progress all Metalwork items on page 2 as 20% complete using the Actual % Final column.
Page 2
Adjust the claimed quantities by typing in the quantities in the Claimed Quantity column.
Page 3
Click on Tools Backup/Recover > Recover and overwrite this Valuation Report Manager > from file.
Click on .
Resource List
Click on Trade Totals Display . Select Actual Quantity and select Net rate.
In Valuations we can track Previous, Months and To-Date Quantities. Next Valuation Setup will copy all the
to-date quantities into the previous quantities. Therefore, Next Valuation Setup is required before entering
any new valuation quantities.
It is good practice to backup each valuation job before entering the next monthly valuation quantities.
Eventually the Q.S will have an electronic copy for each Valuation in Candy and if required can refer to
previous valuations. We are going to copy and rename the job.
Click on .
Right-click on Waste Water Treatment Works Valuation No.1 and select Duplicate job.
Right-click on the duplicated job and rename it to Waste Water Treatment Works – Valuation No.2.
Click on .
Click on .
Enter the Current quantity date and change the Valuation Title.
Click on .
1. Duplicate your Guard House job and rename it to Guard House Valuation No. 1.
2. Copy your Bill quantities to Final quantities.
3. Progress Page 1 as indicated below:
Bill items in the Bill of Quantities can be linked to the activities in a program. Once the link is established, a
time-based forecast of cost, value, resources, or quantities from the Candy Estimating application can be
analyzed using the facilities in the Candy Planning application.
The Bill of Quantities can be linked to the program using the following methods:
• Creating a program from the estimate. This is not the best but quick and fairly accurate forecast as a
Bill of Quantities is not an indication of work that should be done (automatic linking).
• Creating an independent Bill of Quantities and program and then linking the two. This is the most
time-consuming method but most accurate (manual linking required).
• Pricing your program where you create price codes for activities (automatic linking).
The simplest approach to link the bill to the program is to use the Bill of Quantities when creating the
program. The Bill section headings are imported as activities into the Candy Planning application and the Bill
items in the section are linked to these activities.
A well-structured Bill of Quantities provides a good platform to create the program. After the creation stage, it
is a normal program, and it can be adjusted as required.
Many programs can exist in one Candy job. The Program Manager is used to easily structure and manage
your programs. The Program Manager makes it easy to create new programs and is the entry point for
existing programs. Programs can also be copied, customized, backed up or recovered.
Click on .
This layout shows the Activity number, Activity description, Duration and the Barchart.
We will create activities using section headings as in the Bill of Quantities. A typical bill has too much detail
for each bill item to be an activity so rather import the headings above bill items.
Click on .
Click on .
Click on Document Manager to open the Forecasting Document Manager. Open document 3.2
Activities with BOQ Allocations. Each activity is displayed with the Bill of Quantities item that has been
allocated to the activity. The yellow bar within the red bar demonstrates the spread of the Bill items (financial
and usage information) over the activity.
Offset the spread of the Bill items on Page 1 over activity A000 Excavation by changing the end and start
offset as below.
Click on Document Manager to open the Forecasting Document Manager and select document 4.1
BOQ with Budget Forecast. The Forecast Net Amounts are displayed across the program time.
Page 1
Page 2
Page 3
Click on Document Manager to open the Forecasting Document Manager and select document 4.3
BOQ Resource Usage Forecast.
Page 1
Page 2
Page 3
The resource forecast per bill item is shown is this document. Item 1/A and 1/B have been priced using split
rates and therefore do not have any resource usage forecast information.
A Budget forecast can be analyzed against Cost codes. The Cost Code Budget document is available as a
template document.
Click on Document Manager to open the Forecasting Document Manager and select document 5.2
Cost Code Budget.
Click on .
Resource Histogram
Click on Document Manager to open the Forecasting Document Manager and select document 2.1
Standard Barchart.
Click on .
Move Activity A020 CONCRETE to have an end to start relationship with Activity A000 Excavation and
calculate the program. Then redo the Unskilled Labour histogram.
In Valuations, customize document 1.4 Utilisation and value - bill quantity under Resources to show final
quantities and compare with the histogram above.
The Total Net Amount for Guard House should now be 259,570.83.
The flow diagram below demonstrates how you can manage and control projects using the Complete
Solution which includes the Candy and BuildSmart software.
At RIB CCS we design our training courses with the end-user in mind to create a great learning experience.
The Training Roadmap below will guide you to determine where you are and what is next to come in your
training journey. Refer to all training courses and other resources available to uplift and empower yourself
and make optimal use of the Candy software.
‘’Learn continually - there’s always “one more thing” to learn’’ - Steve Jobs