HISTORY

MS WORD

Microsoft Word is one of the most widely used programs of Microsoft Office suite, MS Word is a word
processor developed by Microsoft. It has advanced features which allow you to format and edit your files and
documents in the best possible way.

The first ever version of Microsoft Word - Word 1.0 - was launched in October 1983 and developed by former
Xerox programmers, Charles Simonyi and Richard Brodie. At this time, Word was called Multi-Tool Word. And
the extension for any word file is “doc”.

Word was a WYSIWYG ('what you see is what you get') program. Version 2.0 was released in 1985, with added
features including spell check and word count. The name was also changed to the shorter and more memorable
‘Word’. In 1993, Microsoft released Word 6.0 which worked on Macintosh, Windows and DOS.

Since then, Microsoft has released a new version of Word at least every two years. The most recent release was at
the end of 2018, with Word 2019, part of Office 365. The latest version of the software is Word 2019. Like its
spreadsheet counterpart, Excel, Word has been given a number of updates to improve its functionality and ensure
it keeps up with the changing computing times.

EXCEL

Excel is a popular spreadsheet system that was launched in 1985. It arranges data into columns and rows that may
be modified using formulas to execute functions on the data.

In 1982, Microsoft released Multiplan, a spreadsheet program that was very successful on CP/M systems but lost
ground to Lotus 1-2-3 on MS-DOS systems. This prompted the creation of a new spreadsheet called Excel, which
was designed to "perform everything 1-2-3 does, but better."

POWERPOINT

PowerPoint was developed by a former Berkeley Ph.D. student known as Robert Gaskins. His idea was to
develop an easy-to-use presentation program based on a series of slides. As is the case with most successful
ventures, PowerPoint had the most humble beginning from a place one wouldn’t have fancied as the best place to
make the most extraordinary presentation software of its time. Gaskins joined a company named ‘Forethought’
and began working on PowerPoint by hiring a developer named Dennis Austin. Forethought was not the ideal
place for such a venture because it was a failing Silicon Valley company. It turns out it became the ideal place for
Gaskins to develop his software.

Originally designed for Apple’s Macintosh computers, the first version of PowerPoint was named “Presenter”,
however, the name had to be scrapped due to Trademark issues and was later changed to PowerPoint in 1987.
The developers of the initial release included Dennis Austin and Thomas Rudkin. The same year Microsoft
bought the application for $14 million.

PowerPoint 97 Releases with major upgrades

It can be arguably said that what made PowerPoint as the most widely sought presentation app was its version 97
release. PowerPoint 97 brought new changes to the old version with major upgrades. Earlier versions had linear
presentations, whereas, the incorporation of Visual Basic for Applications (VBA) language allowed users to
invoke pre-defined transitions and effects within a non-linear style, similar to a movie. The best part was that
these transitions and effects required no programming knowledge by the end user.

From version 97 onwards, PowerPoint came up with new features and better templates that improved according
to the different UIs and graphics introduced with the passage of time. Before there was the Modern UI, who can
forget Windows 98 or Windows 2000 (especially if you are a child of the 90s), which now seems like a UI for a
16-bit game. However, it was not only the UI but other major features that evolved PowerPoint with the passage
of time, including the improved Ribbon UI, better formatting tools, web integration, video and audio embedding
features and more. PowerPoint releases for Microsoft Windows between 1999-2010 included PowerPoint 2000,
2002, 2003, 2007 and 2010 , whereas the Mac versions between 1998-2010 included; PowerPoint 1998, 2001, X,
2004, 2008 and 2011.

The latest version of PowerPoint for Mac (till date) is version 2011. PowerPoint 2011 came with increased
efficiency and the ability to present presentations remotely, which was a feature geared towards professional
users to help them improve communication and reduce travel costs. This feature is known as Broadcast Slide
Show and enables the presenter to present presentations via the web without any other software.

The latest version of PowerPoint for Windows is PowerPoint 2013, which is compatible with Windows 7 and the
Modern UI based Windows 8 operating systems. Other than compatibility with the conventional Office Suite, it
also comes with the tablet version of Windows 8 called Office RT.

PARTS
MICROSOFT

Ribbon
The Ribbon is the strip of buttons and icons located above the work area in Word 2007. The Ribbon replaces the
menus and toolbars found in earlier versions of Word. Each ribbon contains groups of command buttons with
common purpose. Each ribbon contains 7 tabs.

Office Button
Click the Office Button to find a drop down menu containing options, such as: open, save, and print. Also shows
previously opened files, which you may choose to “pin” them to make them “permanent”choices

Rulers
Gives you an idea of where you are on the page

Tab Selector Button

You can easily set tab stops by clicking on the desired position on the ruler. This buttonallows you to determine
which type of tab will be set left aligned , right aligned , center aligned or decimal tab . Clicking on this button
will allow you to change the tab style.

Document
This is what you are typing/what will print out.

Status Bar
This row can be customized by right-clicking and selecting desired options. Desired options may include page
number/number of total page, word count, insert/overtype mode, caps lock, and zoom slide.

View Shortcuts
These four buttons allow you to change the way you view your document on the screen. From left to right they
are: print layout, full screen reading, web layout and draft. These can be added/removed by right clicking
anywhere on the status bar and checking/unchecking View shortcuts.

Task Bar
Shows open programs.
Zoom Slide
Allows you to increase/decrease the amount of the document you see on the screen.

View Ruler Button

Allows you to view/hide the rulers.

Screen Split Button

At the top of the vertical scroll bar is a new button. Just below the double arrow is a tiny button that looks like a
minus sign that lets you split your screen in two when double-clicked. Double-clicking it a second time will
unsplit your screen.

Scroll Bars
Allows you to view the entire workbook by moving it up, down (vertical scroll bar), left or right (horizontal
scroll bar).

Right Indent
Slide this triangle to the left of the margin to limit the right side of a paragraph to that point. Move the triangle to
the right of the margin to allow the right side of the paragraph to extend beyond the margin. The triangle at the
margin will keep the right side of the paragraph with the margin.

Group
Command buttons with a common purpose are clustered together. Each ribbon contains several groups.Some
groups, but not all, contain a quick launch bar (dialogue box launcher) in the bottom right hand corner.

Quick Launch Bar/Dialogue Box Launcher

It is the arrow in the bottom right hand corner of some groups. When clicked, it will bring up a dialog box where
additional options/changes can be entered.

Title Bar
Shows name of program and open document. Also contains minimize, maximize and close buttons.

Quick Access Toolbar

This customizable toolbar allows you to add frequently used commands. Click on the down arrow at the end of
the toolbar to add/remove command buttons – or – right-click on any command button and choose Add to Quick
Access Toolbar.

Tab
The ribbon is broken down into 7 tabs. Each tab has a common purpose and consists of several groups. To select
a tab, simply click on it and the appropriate groups will be displayed.

First Line Indent

This triangle controls where the first line of a paragraph begins. Moved to the left of the margin, will allow the
first paragraph to be in the left margin. Can be moved to the right of the margin to indent your paragraph.

Hanging Indent
The opposite of a first line indent. It is often moved to the right of the first line indent, which allows the
remaining lines of a paragraph to be indented according to placement of the triangle.

EXCEL

Data Entry Cell

The majority of Excel's screen real-estate is spent on data entry cells and these are important parts of Excel. Each
cell has a cell reference, expressed as a column and a row number; the top-left cell is cell A1. This cell reference
can be used as a data input into a formula. Cells can be resized in height and width by holding your mouse cursor
over the dividers between the gray cells to the top and to the right, clicking and dragging. Cell contents can be
formatted with background colors and text colors. The text can have different fonts in different sizes. No matter
how you format the contents of a cell, it won't change the result of a calculation.
The Formula Bar
Above the cell reference area for Excel is a white space preceded with the "fx" icon. This area is the formula
entry area and is one of the most used parts of MS Excel. All Excel formulas start with the "=" sign. To enter a
formula, simply click on the cell you'd like to place it in and start typing. What you type will be mirrored in the
formula entry area. If you want what you enter to always be evaluated as text, make the first character a single
quote – "'" and then continue typing. When you press "Enter," the formula entered will be run. Excel's formula
entry area offers auto-completion of Excel functions, and color-codes parts of your formula to aid
troubleshooting. To the left of the formula area is a white space used for naming selected cell ranges, or entering
a cell reference and being taken directly to that cell.

Navigation Area
By default, Excel opens a new workbook with three worksheets; these are shown at the bottom of the screen with
tabs, named Sheet1, Sheet2 and Sheet3. To the left of the tabs are arrows for scrolling through tabs if you have
more than can be displayed at once. By double-clicking a tab, you can rename it; by right-clicking it, you can
change its color. To the right of the tabs are the horizontal slider and the zoom slider. You can also navigate
through cells within a given worksheet with your arrow keys.

The Ribbon
Excel uses the Ribbon interface to show available tools. The Ribbon replaces the older top-level menu toolbar
from Excel 2003 and earlier. When a tab is selected, all of the icons showing available functions will change. The
File area opens to a panel for saving and closing files, while the Home tab gives you the most common
formatting options. Insert lets you create data tables, pivot tables and charts. Page Layout lets you control how
your spreadsheet will appear on a printed page, while the Formulas tab gives you a categorized library of Excel
functions to use, as well as the Name Manager for naming ranges of cells for easier referencing.

Charts and Analytics

Excel can create charts from data in a given range of cells. The charting tools are in the Insert tab, and allow you
to create bar plots, scatter graphs, stacked bar charts and pie charts, among many more options. Smaller charts
that fit within a cell or group of merged cells are also available; these are called sparklines. In the Data tab, you
can create live links between your spreadsheet and external data sources, like stock exchange feeds. The Data tab
also lets you do "what-if" analysis and linear regressions, as well as use the Solver tool for finding the
relationships between multiple variables.

Microsoft Excel is spreadsheet software that can help you input, track and analyze a huge amount of data. In
order to work optimally in the Microsoft Excel environment window, you should be familiar with the main parts
of the window that make Excel work: the toolbar (sometimes called the "ribbon"), the spreadsheet itself, and the
Visual Basic for Applications (VBA) window that allows you to customize Excel to fit your needs.

The Toolbar
The Excel toolbar is where you'll click to perform actions on your data. A series of tabs running across the top of
the toolbar have categories that you can click to see available options. For example, the "Home" tab has many
basic formatting techniques (like bold, italics and underline) while the "Insert" tab gives you options for inserting
and manipulating pictures, charts and other objects in your spreadsheet.

Quick Access Toolbar

The Quick Access Toolbar in Excel 2007 is located to the top left of the regular toolbar. It has icons that you can
delete and add to. For example, if you find yourself running a particular function or macro, you can add a button
in the Quick Access Toolbar instead of having to navigate submenus in the toolbar each time. In Excel 2003 you
can add a custom toolbar, which essentially functions the same way.

Spreadsheet Area
The spreadsheet itself takes up most of the room in the Excel window. The spreadsheet is laid out in columns and
rows, which may be labeled with letters or numbers. A typical spreadsheet might have letters along the top row
as column identifiers and numbers across the left-hand column as row identifiers. This is known as "A1" style.
You might also have "R1C1" style, which uses numbers for both rows and columns. Each cell on the worksheet
can be typed in, formatted and otherwise manipulated independently or in tandem with other cells. At the base of
the spreadsheet, a tab indicates which sheet of the workbook you are working in.

VBE Window
The Visual Basic Editor (VBE) is where you can enter VBA code and customize your workbook. The window is
reached by pressing "Alt" and "F11" on your keyboard. You can toggle between the worksheet and the VBE
window by pressing that key combination. The VBE has a toolbar for use with writing VBA, and sidebars that
tell you what macros (pieces of executable code) are attached to the worksheet.

POWERPOINT

Standard buttons - found at the top under the title bar of MS-Powerpoint 2007, they are the save, undo and
redo buttons.

Home Menu Toolbar - located beneath the title bar, its a toolbar menu compose of a group of command
buttons,namely:1. clipboard where the cut/ copy/paste located,2. Slides where the new slide, reset, delete, layout
located,3.Font where the font style, font size, font color, and another formatting of text located,4. The paragraph
where the alignment, bullets, numbering, and indention of paragraph located,5. Drawing where the auto shapes
and other formats of shaped, alignment, and fill color of object located, and 6. Editing where the find, replace,
and select located.

Insert Menu Toolbar - located next to the home menu, it's a toolbar menu composed of a group of command
buttons,namely:1. Tables where you can insert a table for your presentation,2. Illustration where you can insert
your own picture, clipart, photo album, shapes, smart art, and chart,3. Links where you can link using the
hyperlink or internet and put a hover action of your presentation,4. Text where you can insert a text box, header,
and footer, word art, date and time, slide number, symbol and object,5. Media Clips where you can insert movies
and sound for your presentation.

Design Menu Toolbar - this is next to the insert menu, it's a toolbar menu composed of a group of command
buttons,namely:1. Page Setup where you can Page Setup, Orientation, and Margin,2. Themes where you can
select a custom theme that will automatically apply once you hover your mouse on it, and 3. The background
where you can apply background styles and hide the background graphics of your presentation templates(slides)

Animation Menu Toolbar - located next to the design menu, it's a toolbar menu composed of a group of
command buttons,namely:1. Preview where you can preview your slide,2. Animations where you can apply
motion and effect or custom animation, and 3. The transition of this slide where you can apply continues to slide
and setup time, sound, and speed for your slide presentation.

Slide Show Menu Toolbar - next to the animation menu, it's a toolbar menu composed of a group of
command buttons,namely:1. Start slide show where you can start yours on mouse click and transition slide
presentation,2. A setup where you can set up shows, rehearse, and record narration, and 3. monitors where you
can increase and decrease the resolution of the monitor screen, show presentation on, and use presenter view.

Review Menu Toolbar - next to the slide show menu, it's a toolbar menu composed of a group of command
buttons,namely:1. Proofing where you can check your spelling, research, thesaurus, translation, and language,2.
Comments where you can show markup, new comment, edit the comment, delete, previous, and next of your
presentation slide.

View Menu Toolbar - located next to the review menu, it's a toolbar menu composed of a group of command
buttons,namely:1. Presentation Views where you can set normal, slide sorter, note pages, slide show, slide
master, handout master, and notes master,2. Show Hide where you can apply ruler, gridlines, and message bar,3.
zoom where you can increase and decrease the size of your slide without using the zoom in/zoom out sliding bar
of the bottom right,4. Color gray Scale where you can apply or change the color background of
graphics/image/picture,5. A window where you can apply or set a new window, arrange all, cascade, and move
split windows, and 6. Macros where you can use the macros presentation slide,
Format Menu Toolbar - this is next to the view menu, it's a toolbar menu composed of a group of command
buttons,namely:1. insert shapes where you can select/format auto shapes,2. shape styles where you can format or
change the color, outline, effects, and fill color of the auto shapes,3. word art styles where you can change the
style of the font using the word art format,4. arrange where you can arrange the auto shapes and font, and 5. Size
where you can set up the size of the auto shapes and font area of the presentation slide.

File Menu Button - it's just the logo of the Microsoft Corp., it's a rounded or circle form, position on the top
left of the user interface. This is used as the file menu toolbar where you can save, new template, open, print etc.

Sorter Panel - located on the left side of the presentation template. This is used to arrange or sort in order for
the slide presentation.

Status Bar - located below the left of the window. This is used to indicate the number of slides and will work
on the vertical scroll bar.

Presentation Slide - the big part of the windows, this is the presentation template where the slides are located
and perform the different slide applications.

Zoom In Zoom Out Sliding Bar - located right side bottom of the window, this is used to increase and
decrease the size of the presentation slide without using the command button of a toolbar menu.

Guide Bar or Note Bar - this is used to apply a presentation slide note of the application package.

SHORT KEYS

MICROSOFT
Open a document. Ctrl+O

Create a new document. Ctrl+N

Save the document. Ctrl+S

Close the document. Ctrl+W

Cut the selected content to the Ctrl+X

Clipboard.

Copy the selected content to Ctrl+C

the Clipboard.

Paste the contents of the Ctrl+V

Clipboard.
Select all document content. Ctrl+A

Apply bold formatting to text. Ctrl+B

Apply italic formatting to Ctrl+I

text.
Apply underline formatting to Ctrl+U
text.
Decrease the font size by 1 Ctrl+Left bracket ([)
point.
 Increase the font size by 1 Ctrl+Right bracket (])
point.
Center the text. Ctrl+E

Align the text to the left. Ctrl+L

Align the text to the right. Ctrl+R

Cancel a command. Esc

Undo the previous action. Ctrl+Z

Redo the previous action, if Ctrl+Y

possible.

Adjust the zoom Alt+W, Q, then use the Tab key in the Zoom dialog box
magnification. to go to the value you want.

Split the document window. Ctrl+Alt+S

Remove the document Alt+Shift+C or Ctrl+Alt+S

window split.

EXCEL
To do this Press

Close a workbook. Ctrl+W

Open a workbook. Ctrl+O

Go to the Home tab. Alt+H

Save a workbook. Ctrl+S

Copy selection. Ctrl+C

Paste selection. Ctrl+V

Undo recent action. Ctrl+Z

Remove cell contents. Delete

Choose a fill color. Alt+H, H

Cut selection. Ctrl+X

Go to the Insert tab. Alt+N

Apply bold formatting. Ctrl+B

Center align cell contents. Alt+H, A, C

Go to the Page Layout tab. Alt+P

Go to the Data tab. Alt+A

Go to the View tab. Alt+W

Open the context menu. Shift+F10 or

 Windows Menu key
Add borders. Alt+H, B

Delete column. Alt+H, D, C

Go to the Formula tab. Alt+M

Hide the selected rows. Ctrl+9

Hide the selected columns. Ctrl+0

POWERPOINT
To do this Press

Create new presentation. Ctrl+N

Add a new slide. Ctrl+M

Make selected text bold. Ctrl+B

Change the font size for selected text. Alt+H, F, S

Open the Zoom dialog box. Alt+W, Q

Cut selected text, object, or slide. Ctrl+X

Copy selected text, object, or slide. Ctrl+C

Paste cut or copied text, object, or slide. Ctrl+V

Undo the last action. Ctrl+Z

Save the presentation. Ctrl+S

Insert a picture from your device. Alt+N, P, D

Insert a shape. Alt+N, S, H

Select a theme. Alt+G, H

Select a slide layout. Alt+H, L

Go to the next slide. Page down

Go to the previous slide. Page up

Go to the Home tab. Alt+H

Go to the Insert tab. Alt+N

Start the slide show. F5

End the slide show. Esc

Close PowerPoint. Ctrl+Q