MS15B108 MS Excel Lab Manual PDF

S.R.M.
UNIVERSITY
FACULTY OF MANAGEMENT
MB15B108 – MS Excel
LAB MANUAL
2016 – 2017
Prepared By:
G.S.Arun Prasad
Student Name :
Register Number :
Year & Semester : I Year
Section :
MS15B108 – MS Excel – Lab Manual
SRM UNIVERSITY PRACTICAL EXAMINATIONS, NOV-2016
BONAFIDE CERTIFICATE
This is to certify that this practical work titled MS15B108 – MS Excel
Laboratory is the bonafide work of ________________________________
Register Number ______________________ during the academic year 2016-2017.
Faculty In-charge Head/ ISOM
(Information Systems and Operations Management)
Submitted for practical examination held at Faculty of Management, SRM University,

Kattankulathur on ____/___/_____
Internal Examiner External Examiner
Date:
2
Contents
FACULTY
PAGE
Ex.No. TITLE MEMBER
NO
SIGNATURE
Customizing Your Ribbon & Quick Access Toolbar
1
Split Windows And Freeze Panes
2
Name Cells / Ranges
3
Formatting Text
4
5 Sort Command
Removing Duplication
6
Filter
7
Conditional Formatting
8
9 Data Validation
V lookup & H lookup Functions
10
Pivot Table
11
12 Cell Reference ( Absolute & Relative)

13 Graphs – Two Way Axis
14 Nested IF Condition
3
1. INTRODUCTION TO IT FOR MANAGEMENT BASIC – EXCEL
It is spreadsheet application developed by Microsoft for Windows to organize and analyze data in
the tabular form. In Excel, the data is represented as cells of an array organized in rows and Column.
It has functions to answer Statistical, Engineering, Logical and Financial Needs.
The features of Excel are:
 Calculations
 Graphing tools
 Pivot tables
 Arithmetic tools
Statistical Functions in Excel :
It has a range statistical functions which can be used to find the Descriptive Statistics
1. Average
2. Average IF
3. Median
4. Mode
5. Standard Deviation
6. Min
7. Max
8. Large
9. Small
Logical Functions in Excel :
It has a range of Logical functions to cater the logical needs , some are given below
1. Nested IF Functions
2. Count IF Functions
3. SUM IF Functions
4. AND Functions
5. OR Functions
6. Match Functions
7. Index Functions
4
Exercise No.: 1
Customise your Ribbon & Quick Access Tool Bar
Date:
Aim:
To create user friendly ribbon and quick access tool bar
Version : Excel 2010 & Above
Procedure:
1. Go to File and select the option to enter Back stage window
2. Select the option Customize Ribbon
3. Select the required command from Popular Commands
4. Choose the Tab where you want to place the command then click Add button in the
middle
5. To rename the existing TAB use the rename option
6. Click Add New Tab option to create a New Tab
Test your knowledge
 Create a new Tab in your Name and add the below Commands from the Popular Commands
 Cut
 Filter
 Font Colour
 Format Cells
5
Figure 1.1. Back stage window in excel
Figure 1.2 Customise Ribbon Window
Figure 1.3 Options Available
6
Figure New Tab in the Name Arun
Figure 1.4 With New Tab - Arun
Quick Access Tool Bar
To use an Excel Command Frequently you can add it to the Quick Access tool bar
By default, the quick access tool bar contains the Save , Undo and Redo Button
To add more to the quick access toolbar, execute the following steps
1. Click the down arrow

2. Click More commands
7
Figure 1.5 With New Tab - Arun
Ex.No.:
Date :
Student Observation: (Steps/Procedure/Output)
8
Exercise No.: 2
Split windows and Freeze Panes
Date:
Aim:
If you have a large table of data in excel , it can be very helpful to freeze rows or
columns , By doing this you can keep the rows or columns visible while scrolling through the
rest of the worksheet
Working File :
File No.1 (Freeze, Split & Hide) in Working Files
Procedure:
Freeze Panes
1. On View Tab , Click Freeze Panes
Figure 2.1 Selecting Freeze Panes - Arun
2. Scroll down to the rest of the worksheet.

Result. Excel automatically adds a black horizontal line to indicate that the top row is frozen.
9
Unfreeze Panes
1. On View Tab , Click UnFreeze Panes
Figure 2.2 Selecting unfreeze Panes
Ex.No.:
Date :
10
Exercise No.: 3
Naming Cells and Ranges
Date:
Aim:
Create a named range or a named constant and use these names in your formulas. This way
you can make your formulas easier to understand.
Working File :
File No.2. Selection Technique in Working Files
Procedure:
Step : 1 : Select the range as given below
Figure 3.1 Selecting the range
Step : 2 : Type the name as Jan in the Name box ( Left Side – Top )
11
Figure 3.2 Typing the Name in the Name Box
Step : 3 : You get the sum of January by typing given below
Figure 3.3 Getting the reference Name
Defining names at one click for the entire Row Labels and Column Labels
Step 1 : Select the entire Table
Step 2 : Select Shift + Ctrl + F3 for getting the below popup
Figure 3.4 For entire table using Shift + Ctrl + F3
Step 3 : Select Top Row and Left Column
12
Ex.No.:
Date :
13
Exercise No.: 4
Formatting Text
Date:
Aim:
To change the format of a text viz text in to number, Number in to text , letters in to
proper, lower, upper , Segregating Data using special characters (*,-,/,)
Working File :
File No.3 : Data Segregation
Procedure:
Text in to Number and Vice Versa
Step 1. Select the data in the column and select data , Text to columns ,Delimited and General
Figure 4.1 Selecting Text to Columns from the Data View
Step 2 : Default Value will be General if you want to text click the text option
14
Figure 4.2 Converting the values in to General
Formulas for converting in to upper, Proper , lower cases

Example given for upper , similarily we have to do it lower and proper
Figure 4.3 Upper case conversion
15
Ex.No.:
Date :
16
Exercise No.: 5
Sorting the Data
Date:
Aim:
To sort your Excel data on one column or multiple columns. You can sort in
ascending or descending order.
Working File :
File No.4 : Database Sorting and Filtering
Procedure: One Column
To sort on one column, execute the following steps.

1. Click any cell in the column you want to sort.
Figure 5.1 : Sorting data for one column
Figure 5.2 : Sorting data for one column
Procedure: Multiple Columns
17
1. On the Data Tab, Click Sort, Sort Dialog Box Appears

2. Select the Name of the Customer and select the Add Level
3. Select Tenure and select Largest to Smallest
Figure 5.3 : Sorting data for Multiple column
4. Click ok , records are sorted by name first and then Tenure months in Largest to Smallest
Figure 5.4: Result for Multiple Sorting
18
Ex.No.:
Date :
19
Exercise No.: 6
Removing Duplication
Date:
Aim:
To remove the duplicates from the Large set of data using Removing Duplication
option
Working File :
Procedure: Removing Duplication
Figure 6.1: Selecting Removing Duplicates
1. Click any single cell inside the data set
2. On the Data Tab , Click remove Duplicates.
3. Leave all Check boxes checked and Click ok
Figure 6.2: Check Box
Result : Excel Removes all the identical rows except for the first identical row found
20
Ex.No.:
Date :
21
Exercise No.: 7
Filter
Date:
Aim:
To filter only the records which we want to display that meet certain criteria or
requirement
Working File :
Procedure:
Figure 7.1: Selecting Filter Option
2. On the Data Tab , Click filter
3. Arrows in the column headers appear and click arrow next to Tenure
Figure 7.2 . Data with filter arrow option
22
4. Select all to clear all the check boxes and click the check box next to 5
Figure 7.3 . Selecting criteria
Result :
Excel only displays records pertaining to Tenure- 6 Months
Figure 7.3 . Result
Ex.No.:
Date :
23
Exercise No.: 8
Conditional Formatting
Date:
Aim:
To Highlight Cells that are greater than a value or meeting the criteria
Working File :
File No.6: Conditional Formatting
Procedure:
1. Select the range d2:d20

2. On home tab, click conditional formatting , Highlight Cells, Rules, Greater than
3. Enter the value Greater than 40,000 and select a formatting Style
Figure 8.1: Value greater than 40,000
4. Result
24
Figure 8.2: Result
For clearing the Rules
Figure 8.3: For Clearing the rules
Ex.No.:
Date :
25
Exercise No.: 9
Data Validation
Date:
Aim:
To ensure that users enter certain values in to a cell rather typing their own values
Working File :
File No.8.Data Validation
Procedure:
1. Select the range f2:f11

2. On Data tab, click Data Validation
3. List down settings and select whole Number / Between/ 0 to 10
Figure 9.1: Restricting users only whole numbers between 0 to 10
4. Result
If user types other than 0 to 9, an error message will be displayed
26
Figure 9.2: Error Message
5. Other options in Data validation
Figure 9.3: Options Available in List box
List down option :
Aim
Restrict the users to select only the given values from the list
Procedure
Step 1 : Select the list option from Settings
Step 2 : Either type the source like ( Good,V Good, Excellent ) or select the source directly
Step 3 : User has to select the options given below
Figure 9.4: Using List Box
27
Ex.No.:
Date :
28
Exercise No.: 10
Vlookup & Hlookup Functions
Date:
Aim:
Vertical Lookup Function search for a value in the left most column of a table and then returns
a value in the same row from another column you refer. Here in this exercise we have to map
mobile mapping file and returns state values.
Working File :
7. Mobile Mapping File
7A. Vlookup and Hlookup File
Procedure
Step 1 : Go to Cell no.H2 and type the Vlookup formula
Step 2 : Select A2 as Lookup Value
Step 3: Go to Mobile Mapping file and select range A2: B346
Step 4: Type the column index where result is present in Mobile Mapping file - Result is in B
Column therefore type number 2
Step 5 : Type 0 for exact match (False) and 1 for Approximate Match (True)
29
Ex.No.:
Date :
30
Exercise No.: 11
Pivot Table
Date:
Aim:
To Create a summary for the Large data set , Pivot table is used. It is considered as one of the
powerful tools in excel. It helps you to make better business decisions
Working File :
9 .Pivot Tables
Procedure -Simple Pivot Table
Step 1 : Select the table in Sheet Name. General
Step 2 : Select Insert Tab and Pivot Table
Step 3 : Drag the field region in to Rows and Product in to Columns
Step 4 : Drag the No of customers in Values
Step 5 : Summary of the Result
31
Procedure - Using Groups
Step 1 : Select the table in sheet Name: Using Groups
Step 2 : Select Insert Tab and Pivot Table
Step 3 : Drag date in Row column and Count of date in Values
Step 4 : Right click on the table and select group
Step 5 : Select the months and Quarters to group the data
Result
32
Ex.No.:
Date :
33
Exercise No.: 12
Cell reference in Excel – Relative, Absolute & Mixed
Date:
Aim :
Cell references are very crucial for effective performance of Excel. Excel uses relative
reference by default
Working File :
6. Dollar Sign Usage
Procedure : Relative reference
Step 1 : Cell E9 refers to C9 and D9 which is given as relative reference.
Step 2 : If we bring down the reference to next cell , it will refer c10*d10
E11 refers c11*d11 . E12 refers e12*d12 in other words each cell will refer its two closest
cells in the left
Procedure : Absolute Reference
Step 1 : To create a absolute reference , provide a dollar sign ($) in front of C Which will
freeze C column and Column movement or in front of 9 which will freeze 9 Row or Row
Movement
Step 2 : Even If we bring down the reference to next cell it will still reflect C column only as
dollar kept infront of C column. Similarly you may dollar sign in front of row number to
disable row movement of reference cell
34
Ex.No.:
Date :
35
Exercise No.: 13
Graphs - Two Way Axis
Date:
Aim :
A simple graph is very useful than a range of numbers. Create a graph which will represent the
sales performance for different years
Working File :
11.Graphs and Dynamic Graphs
Procedure :
Step 1 : Select the range A2 : A8
Step 2 : Convert the values in to Text (Using Text to Columns)
Step 3 : Select the range A2 : D8
Step 4 : Insert Column Chart
Step 5 : Select the number of customers (Small Column) convert as secondary axis
36
Step 6 : Immediately select the line chart to complete the activity
37
Ex.No.:
Date :
38
Exercise No.: 13
Nested IF Condition
Date:
Aim :
It confirms whether the given condition is true , returns one value if its true else other value
Nested IF helps to built IF Condition with multiple criteria
Working File :
12. Nested IFS – A
Procedure :
Step 1 : Type the below formula to to get Pass or fail in the E Column
=if( d2 >= 40, “Pass” , “Fail”)
Step 2 : Extend the formula to all the cells in E Column
Step 3 : To get the grades as per the criteria given in points table type below formula in H
Column
Step 4 : Either we have to use Greater than symbol or Less than symbol , don’t combine both
Step 5 : If you start with greater symbol start with highest value else vice versa
Step 6 : Type the below formula (if it is not meeting any criteria then it is false which is
“Fail”)
=IF(D2>=90,"O",IF(D2>=80,"A",IF(D2>=70,"B",IF(D2>=60,"C",IF(D2>=50,"D",IF(D2>=4
0,"E","F"))))))
39
Ex.No.:
Date :
40
Exercise No.: 13
Nested IF Condition
Date:
Aim:
To remove the duplicates from the Large set of data using Removing Duplication
option
Working File :
Procedure: Removing Duplication
Figure 6.1: Selecting Removing Duplicates
2. On the Data Tab , Click remove Duplicates.
3. Leave all Check boxes checked and Click ok
Figure 6.2: Check Box
41
Result : Excel Removes all the identical rows except for the first identical row found
Ex.No.:
Date :
42

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S.R.M.

SRM UNIVERSITY PRACTICAL EXAMINATIONS, NOV-2016

This is to certify that this practical work titled MS15B108 – MS Excel

Laboratory is the bonafide work of ________________________________

Register Number ______________________ during the academic year 2016-2017.

Faculty In-charge Head/ ISOM

(Information Systems and Operations Management)

Submitted for practical examination held at Faculty of Management, SRM University,

Internal Examiner External Examiner

12 Cell Reference ( Absolute & Relative)

1. INTRODUCTION TO IT FOR MANAGEMENT BASIC – EXCEL

The features of Excel are:

Statistical Functions in Excel :

Logical Functions in Excel :

Version : Excel 2010 & Above

Test your knowledge

Figure 1.1. Back stage window in excel

Figure 1.2 Customise Ribbon Window

Figure 1.3 Options Available

Figure New Tab in the Name Arun

Figure 1.4 With New Tab - Arun

Quick Access Tool Bar

1. Click the down arrow

Figure 1.5 With New Tab - Arun

Student Observation: (Steps/Procedure/Output)

File No.1 (Freeze, Split & Hide) in Working Files

1. On View Tab , Click Freeze Panes

Figure 2.1 Selecting Freeze Panes - Arun

2. Scroll down to the rest of the worksheet.

1. On View Tab , Click UnFreeze Panes

Figure 2.2 Selecting unfreeze Panes

Student Observation: (Steps/Procedure/Output)

File No.2. Selection Technique in Working Files

Step : 1 : Select the range as given below

Figure 3.1 Selecting the range

Figure 3.2 Typing the Name in the Name Box

Step : 3 : You get the sum of January by typing given below

Figure 3.3 Getting the reference Name

Step 1 : Select the entire Table

Step 2 : Select Shift + Ctrl + F3 for getting the below popup

Figure 3.4 For entire table using Shift + Ctrl + F3

Step 3 : Select Top Row and Left Column

Student Observation: (Steps/Procedure/Output)

File No.3 : Data Segregation

Text in to Number and Vice Versa

Figure 4.1 Selecting Text to Columns from the Data View

Figure 4.2 Converting the values in to General

Formulas for converting in to upper, Proper , lower cases

Figure 4.3 Upper case conversion

Student Observation: (Steps/Procedure/Output)

File No.4 : Database Sorting and Filtering

Procedure: One Column

To sort on one column, execute the following steps.

Figure 5.1 : Sorting data for one column

Figure 5.2 : Sorting data for one column

Procedure: Multiple Columns

1. On the Data Tab, Click Sort, Sort Dialog Box Appears

Figure 5.3 : Sorting data for Multiple column

Figure 5.4: Result for Multiple Sorting

Student Observation: (Steps/Procedure/Output)

File No.4 : Database Sorting and Filtering

Procedure: Removing Duplication

Figure 6.1: Selecting Removing Duplicates