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Home TallyPrime Accounting Banking Utilities Ledgers, Deposit Slips, Payment Advice
Manage your post-dated cheques or payments done directly to the supported banks in
TallyPrime. End of the month or at any given point, if you do reconciliation of the bank statement
with your Books of Accounts, all of these can be done smoothly in TallyPrime.
Bank Ledgers
Bank ledgers contain relevant information about a bank that you use to make or receive
payments. You can provide information such as Bank name, Account no., IFS code, and address
while creating bank ledgers.
1. Gateway of Tally > Create > type or select Ledger > and press Enter.
Alternatively, Alt+G (Go To) > Create Master > type or select Ledger > and press Enter.
3. Select Bank Accounts from the List of Groups, in the Under field.
Three types of bank accounts are supported in TallyPrime, Saving Account (Bank Account),
Over Draft account ( Bank OD), Cash Credit account (Bank OCC).
Note: The Books Beginning date is pre-filled in Effective Date for Reconciliation field.
a. A/c Holder’s Name: It prefills the company name; however, you can alter this name by
pressing Backspace.
d. Bank Name – Select the bank name from the List of Banks.
Note: BSR code appears only when TDS module is enabled in the company.
g. Client Code: This is a unique code given by the bank to their customer as identifier.
Note: Client Code will be displayed only when Bank Name is selected as Kotak
Mahindra Bank (India), Bank of Baroda (India) or Yes Bank and its a
mandatory field in payment instruction file.
In case of Yes Bank this is mandatory field in payment instruction file in
Delimited (|) format
Note: The List of Banks is displayed only when TSS and internet connectivity is
available. Additionally, the Bank Configuration displays options that are
applicable for the bank you select.
a. Set/Alter range for Cheque Books: Enter the details of the cheque range in the Cheque
Range Management screen as shown below:
Note: You can set cheque ranges from the Cheque Register report as well. If you enter a
cheque number that already exists in another cheque range, the error message The
entered cheque range is overlapping with the existing cheque range is displayed.
b. Enable Cheque Printing: Set this options to Yes, to display this option Set/Alter Cheque
Printing configuration.
d. Enable Auto Reconciliation: Set this options to Yes to reconcile the bank accounts by
importing the bank statements.
Set/Alter Auto Reconciliation configuration: Set this options to Yes to opens the
Auto Reconciliation Configuration screen.
e. Specify the path for Folder Path for new Bank Statements and Folder Path for imported
Bank Statements as shown below:
. Enable e-Payments: Set this options to Yes, to display this option Set/Alter e-Payments
configuration.
7. Set/Alter e-Payments configuraton: Set this option to Yes, for electronic modes of payment.
The following banks are supported for e-payments capability:
DBS Bank (India)
9. Accept the screen. As always, you can press Ctrl+A to save the bank ledger.
In this section
1. Ledger Creation > F12 (Configure) > set Apply Cost Centres for Ledgers to Yes.
2. On the Ledger Creation screen, set Cost centres are applicable to Yes.
In case you need to apply cost centre for this instance of the ledger:
1. Ledger Creation > press Ctrl+I (More Details) > set Cost centre applicability to Yes.
Unable to decide the bank to which the post-dated cheques received are to be deposited,
while creating the post-dated transactions.
2. Under Bank Configuration > set the option Use as Notional Bank for Post-Dated Vouchers to
Yes.
If you need to use this option only for the current instance of the ledger:
1. Ledger Creation > press Ctrl+I (More Details) > Banking configuration.
2. Set the option Use as Notional Bank for Post-Dated Vouchers to Yes.
Similarly you can set your preferences for all the bank ledgers through F12 (Configure) or for that
instance of the ledger using Ctrl+I (More Details).
Supported
Configuration Explanation Bank
Export/Upload This option will allow you to export the payment All banks
Payment Instructions instruction immediately after recording a
on voucher creation payment voucher.
Subsequently,
Bank of
Baroda
This option will provide additional security for (TallyPrime
your e-payments. The exported files will be release
Export payment file in encrypted to prevent unauthorised modification. 1.1.3
Generate Payment This option will allow you to export transactions Kotak
Instructions in batches in batches or groups. Mahindra
Bank
For example, you can export all your expense-
related transactions or your party payments in
specific batches, and approve the respective
batches on the bank portal.
Folder Path for new For all the exported transactions, the bank SCB
Intermediate Files portal will provide an intermediate (or reverse) (India),
file that records the reconciliation status. HDFC
Accordingly, you can import this intermediate Bank,
Folder Path for
file to TallyPrime to reconcile your e-payment Kotak
imported Intermediate
transactions. Mahindra
Files Bank, ICICI
In Folder Path for new Intermediate Files, you Bank, Bank
can specify the default path where you want to of Baroda,
save the new intermediate files before importing
them to TallyPrime.
2. Select the Transaction Type from the List of Transaction Types in the Bank Details screen.
3. Enter all the necessary details for the transaction type that you have selected.
For example, if you select e-Fund Transfer, provide the A/c No., IFS Code, and Bank Name.
Note: Depending on the transaction type or the bank you select, the fields change
accordingly.
For example, if you select Electronic Cheque as the transaction type for ICICI
bank, only the print location field is displayed. However, if it is for DBS bank, the
delivery mode and print location fields are displayed.
As in case of the party master, you can provide bank details in the employee masters and cost
centre masters.
Note: TallyPrime can now automatically detect a same bank transfer and inter bank
transfer, depending on the bank details you have entered.
2. Press Alt+B (Payee Sample file), if you want to download the Payee Sample file. Alternatively,
if you want to download the Employee Sample file, then press Alt+H (Emp. Sample file).
The Exporting Sample File screen appears:
3. Press E (Send) to save the sample file in your desired folder. If you want to change the folder
path or other settings, then press C (Configure) before saving the file.
The sample file will open. Enter the details of your beneficiaries.
Note: Ensure that the Ledger Name in the MS Excel sheet matches the name of the ledger in
TallyPrime.
3. Press Enter to import the beneficiary details. The following success message will appear
after import:
You can open the respective party/employee ledger if you want to verify the details:
As shown in the screen above, the bank details for the ledger (Supreme Computers) is carried
forward from the MS Excel file.
Payment Voucher is taken to explain these two features used for Cheque Management.
In this section
b. Set Use Auto Cheque Numbering and Select Cheque Range as Yes.
The Company settles a Creditor’s bill (Purchase) via Cheque. This entry can be passed in single
entry mode where you will be crediting the Bank Ledger (for which Cheque Books has been
configured) and debiting the Party Ledger, as shown:
The Ledger Name and Amount fields are prefilled on recording the Payment entry.
The Transaction Type is set to Cheque by default. This can be changed in TallyPrime based
on your requirement.
You can choose a Cheque range from the list of Cheque books defined for the bank, in
The Cheque Number will be automatically filled in the Inst No. field. User still has the
If the Cheque number entered does not fall in the selected Cheque Range, the error The
cheque number you entered, is not in the selected cheque range will appear, and the
cursor will return to the Inst No. field.
Note: When you change the Transaction Type from Cheque to any other type in
the voucher creation screen, the instrument number will be removed if a
cheque range was used. The instrument number entered without using
cheque range, will be retained. This applies to voucher alteration screen
as well.
For each allocation, a different range can be chosen or the same cheque range can be chosen.
When the same range is chosen, the subsequent cheque numbers will be automatically
filled in Inst No. field.
Once Bank Allocations are done, As always, you can use Ctrl+A to accept.
If the Cheque Printing is enabled for the Bank, once the payment voucher is accepted, the
Cheque Printing screen will appear.
To do this, in the Security Level screen, allow or disallow access to alter voucher bank
allocations, as required.
The Cash Deposit Slip provided in TallyPrime has all the contents of cash deposit slip – Account
Number, Account Holder Name, Bank Name, Branch Name (information is fetched automatically
from Bank ledger), Company’s Telephone Number, (information is fetched automatically from
Company Creation screen), and Cash Denomination Details (information is fetched automatically
from Contra voucher), so that user will not have to manually enter all the details.
In this section
2. Select the required Bank account from the list for whose transaction you want to print Cash
Note: The Cash Deposit Slip screen displays only those transactions which have Cash
as Transaction Type allocated in the Bank Allocation screen in the Contra
voucher entry.
Alternatively, Alt+G (Go To) > type or select Cheque Deposit Slip and press Enter.
2. Select the required Bank account from the list for whose transaction you want to print Cheque
Note: The Cheque Deposit Slip screen displays only transactions which have
Cheque/DD as Transaction type allocated in the Bank Allocation table in the
receipt voucher entry.
3. Select the required row from the Cheque Deposit Slip list, and press Enter to open the
2. Press F3 (Company):
3. Press F4 (Bank): To select a bank and view the cash deposit slip details for the selected
banks. This will reduce navigation time.
4. Press F5 (Cheque/Cash): To view transactions for which Cheques/DDs have been received
(for the same bank), and print Cheque Deposit Slip/Cash Deposit Slip for the same. Press F5
button key will toggle between for Cash or Cheque.
5. Press F8 (Incl Printed) to view the list of deposit slips which are already printed. You can
You can configure the values in your report for that instance, based on different business needs.
In the Cheque Deposit Slip report, you can display the amounts in reports in Millions or Hundreds.
Press Ctrl+B (Basis of Values) > Scale Factor > select Millions. Press Esc to view the default
values.
You can display the details of a report in different views with additional details or for a specific
period. You can also view other reports related to the current report.
To view the Cheque Deposit Slip for Cash Deposit Slip, press Ctrl+H (Change View) > type or
select Cheque Deposit Slip > press Enter. Press Esc to view the default report.
Ctrl+J (Exception Reports)
You can view the exceptions related to the data displayed in the current report by
pressing Ctrl+J (Exception Reports), without closing the report.
To view the Optional Vouchers for Cash Deposit Slip, press Ctrl+J (Exception Reports) > type or
select Optional Vouchers > and press Enter. Press Esc to view the default report.
F12 (Configure)
To configure your report and view necessary details, based on your business requirements.
Show Received From: Enable this option to view from whom the cash is received.
Show Remarks: Enable this option to view the remarks entered in the Contra voucher. A
Remarks column will appear in the Cash Deposit Slip screen. By default, this option is set to
No.
Display name for Ledgers: In the Cash Deposit Slip screen, you can choose the Display Style
of the name under Particulars column; Alias (Name), Alias Only, Name (Alias) or Name Only,
using this option.
Show Base Currency: Enable this option to display the base currency in Cash Deposit Slip.
Sorting Method: List of transactions can be sorted by user by selecting any of the Sorting
Methods from the list. The transactions can be sorted in ascending or descending order
TallyPrime on – Amount-wise, Date, Instrument Date, Instrument Number, Party-wise. By
Alt+F12 (Range)
To filter the Cash Deposit Slip screen. You may filter the transactions TallyPrime on the Amount,
Date, Bank Date, Instrument Date and so on as shown:
Note: Cash Deposit Slip can be printed for all or just selected transactions.
In case of Cash Deposit Slip, you can include the printed deposit slips. Set Print Cash Deposit
Slip to Yes. Similarly, in case of Cheque Deposit Slip, you can print the bank or branch name.
Set Show Bank/Branch name to Yes.
Date of Print: The date that has to be printed on the Cash Deposit Slip has to be specified in
this field. By default, the current system date is displayed. Usually, this date will be the date
on which the actual deposit of the cash into the bank will be made.
Show Telephone No.: Set this option to Yes to print the Company’s Telephone Number. The
Show Mobile No.: Set this option to Yes to print the Company’s Mobile Number. The
Show PAN/Income Tax No.: The PAN or IT Number specified in the F11 (Features). By default,
this option is set to No.
In this section
Note: By default, it will take the cash denominations specified in the Contra voucher.
If the cash denominations are different during actual cash deposit in bank,
press N or Esc and enter the cash denomination details.
company as mentioned in the Company Creation screen will be printed as Account Holder
Name of the Cash Deposit Slip.
When printing multiple cash deposit slip, the Cash Deposit Slip for the first transaction will be
printed. For the next selected transaction, a new Cash Denomination details screen appears.
you can specify the details and print the Cash Deposit Slip. Separate Cash Deposit Slip will be
On filling in the details in this screen and pressing Enter at the end, a
notification is displayed – Details entered here will not get updated in the
vouchers.
3. You can select required row from the Cash Deposit Slip list and press Enter to open the
voucher in alteration mode.
3. Press Ctrl+P. The Print screen for Cash Deposit Slip appears as shown below.
a. Print Cash Deposit Slip: Set this option to Yes to print the Cash Deposit Slip report.
will be the date on which the actual deposit of the cash into the bank will be made.
e. Show Remarks: Enable this option to view the remarks entered in the Contra voucher.
A Remarks column will appear in the Cash Deposit Slip screen. By default, this option is
set to No.
2. Select the required bank account from List of Banks. The Cheque Deposit Slip screen appears
3. To include all the receipts in the Cheque Deposit Slip, press Ctrl+P to Print.
4. To include selected receipts in the Cheque Deposit Slip, press Spacebar on the required
receipt rows, and press Ctrl+P to print.
d. Show Received From: Set this option to Yes to print the Received From details in the
deposit slip.
e. Show Telephone No.: Set this option to Yes to print the company’s telephone number.
f. Show Mobile No: Set this option to Yes to print the company’s mobile number.
Note: The option Show Forex transactions only will skip when you are opting to
print the Cheque Deposit Slip.
2. Accept to print. The Cheque Deposit Slip appears as shown below:
Similarly, you can set your printing preferences for the other configurations, while printing the
cheque deposit slip.
Payment Advice
The Payment Advice option in the Banking menu is used to generate the payment advice to be
sent to suppliers or other parties along with the cheques or other instruments.
In this section
2. Select the required ledger and press Enter. Note: If the option All Items is selected, the
payment advice for all transactions will be displayed. The Payment Advice screen, displaying
the list of payments of the selected ledger, appears as shown below:
3. Select the required row and press Enter to open the voucher in Alteration mode.
4. Press F12 (Configure) for more options. The configuration screen appears as shown below:
2. Select the required ledger account from List of Ledgers. The Payment Advice screen,
displaying the list of payment vouchers, appears as shown below:
3. Set the option Print each transaction on a fresh page to Yes, as shown below:
1. On the Payment Advice screen, press Spacebar to select the required payment row.
a. Payment Advice Date: By default, the current date will be displayed. Provide the required
date.
b. Show Bill-wise details: Set this option to Yes to include the bill details in the payment
advice. The bill reference type will also be printed.
c. Show Party’s Contact details: Set this option to Yes to include the party’s address and
d. Show Transferred to: Set this option to Yes to show the transferred information like A/c
No, IFS code, Bank Name which is applicable for Inter & Same Bank Transfer.
e. Show instrument date: Set this option to Yes to print the instrument number entered in
the Bank Allocations screen.
f. Show Due Date: Set this option to Yes to print the due date in the payment advice.
g. Show Company’s PAN/Income Tax No.: Set this option to Yes to print the PAN/IT No of
the company.
3. Set the required options and press Ctrl+A to save the settings. The Print screen will appear.
Press P (Print). Alternatively select Print and press Enter to print. The print previews of the
F4 (Ledger): Press the F4 key to Ledger button to select other required ledgers from the list.
Alt+B (Mark as Printed): When data is migrated from a lower release , many transactions for
which payment advice was printed may appear as not printed. This option can be used to
mark those transactions as printed.
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Related Topics
Payment Advice Report (Payroll)
Generate Pay Slips (Payroll)
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