Professional Documents
Culture Documents
COMPANY LOGO
MR.ERNESTO LINA
EVENT MANAGER / OWNER
2062-M SILVA ST. PASAY CITY
CONTACT NO: 09339610082
EMAIL AD :bigdaddy@yahho.com
PROPOSAL LETTER
EVENT SUMMARY ;
EVENT GOALS:
OBJECTIVES:
1.To introduce and involve students with extracurricular activities that falls outside the
realm of normal curriculum of school or academic education . Also to provide a bridge
for direct interactions and knowledge – sharing between students of all institution in
Pasay City .
2.To construct confidence , self esteem and teamwork of the organizing members
through exposure of practical event mgt. Increase vital knowledge of planning and
strength in organizing in real world circumstances.
EVENT DESCRIPTION :
The Pasay City Cheerleading Competition is planned to hold on : January 15, 2018
depending on negotiations terms . the expected operation time will be from 10:00-4:00
pm and estimated to take 2 hours of preparation . The equipments for the event will
either be comprised along with the venue bid or brought in from outside leasing .
The target markets for the event will be students of Pasay City from Universities and
Colleges Public and Private . The Competition is themed with modern culture to inspire
the innovation and appreciation of aesthetic arts.
PARTICIPATING SCHOOLS :
City University of Pasay
Asian Institute of Maritime Studies
Philippine State College of Aeronautics
Arellano University
Manila Tytana College
Manila Adventist College
Wesleyan College
Southeastern College
San Juan De Dios Educational Foundation College
Lacson College
STI Pasay
Datamex Computer College Pasay
Technological University College Pasay
AirLink Aviation College Pasay
St. Therese Child of Jesus College
Metro Data College Pasay
SPONSORSHIP DETAILS :
Generous sponsorship for the event will be contributed by outside companies and
organizations. The sponsorship for the event are made via a request form , sponsors
will be highlighted in general announcements , during the introduction of the event , and
in an article of the workshop published in the academic newsletter afterwards .
WHAT :
NAME OF EVENT : Pasay City Universities/Colleges School Cheerleading Competition
WHEN:
DATE OF EVENT : January 15, 2018
WHO:
EVENT ORGANIZER: Big Daddy Events Management and Catering Services
HOW:
EVENT PLANNING DETAILS :
The Competition is to be held at Cuneta Astrodome
Seats can be allotted to a good many thousand audience from different Colleges
and Universities of Pasay City .Many distinguished guests and renowed socialites will
be present at the tournament.
SPONSORSHIP:
Last date of getting sponsorship will be on Nov.15 , 2017 . The competition will be
publicized from Nov.1,2017 . Hence forth , so new sponsors are requested to kindly
give us their hand of support .Previous years sponsors are requested to renew their
sponsorship as early as possible.
LOGO OF CLIENT
PROPOSED OPTION :
VENUE :
CUNETA ASTRODOME
MOA ARENA
MOA ARENA
BUDGET OUTLINE :
VENUE RENTALS (8 Hrs.) Php 30,000
(w/chairs and tables, dressing rooms,Security,Personnel)
SPONSORSHIP:
CASH PRIZES
SEAT PLAN
INSIDE THE COURT
FLOOR PLAN OF CUNETA ASTRODOME
MAP OF CUNETA ASTRODOME
PROGRAM:
Protocol
Request to Elected Officials- Contact the Office of
Government Relations
Request University President or Official
Protocol issues- Proper Permits to be completed
Parking for guests to be secured through Parking and
Transportation
Invitations
Mailing list generated/updated
Invitation composed
Invitation checked
Printer
RSVPs (responsible person briefed)
Invitation list compiled
Names on list and titles/addresses checked for accuracy
Special guests/speakers alerted to make time in diaries
Invitations sent
Person Date to be
Early event planning responsible Action completed
Advertising
Press, radio TV, school newsletter
Education News
Media release –Contact the Office of Communications
Talent
Book and brief
Rehearsals
Signage/Printed Materials
Organize as necessary
Check wording & Logo guidelines with Communications
- Tickets PHP 100
Program/running sheet/speeches
Program finalised
Running sheet written
Program/running sheet sent to speakers
Speakers fully briefed
Speeches written
Let caterers know program - when to serve drinks/food
Security
Security alerted
Occupational health, welfare and safety concerns
addressed
Provision of first aid
Audio/visual requirements
PA system
CD or tape player
Lapel or handheld microphone
Lighting
Extra electrical requirements
Lectern
Staffing
Extra required
Staff to meet and greet guests
Ambience
Floral arrangements, pedestal – can the theme of the
event be followed in flowers?
Background music
Person Date to be
Early event planning responsible Action completed
Guest comfort
Wheelchair access
Toilet facilities
Hospitality
Welcome signage at entrance
Ushers briefed
Cloak room
Red carpet
Housekeeping
Cleaning before and after
On standby during the event
On the day
Time for set up by whom
Time for dismantle by whom
Dais, stage
Tables, chairs layout
Chair covers
Floor plan
VIP seating
Book courier/transport
Name tags
Clear location directions
Registration desk
Dear Sir:
The Pasay City Sports Association and Big Daddy Events Management and Catering
will be organizing a Cheerleading Event of Different Schools, Universities and Colleges
on January 15, 2018 from 8:00 AM to 4:00 PM.
In this connection to this we would like to request your good office for the reservation of
the Auditorium since you are the one in-charge of this facility. We also requesting for
the use of some furniture including some chairs and tables as well as the available
sound system and dressing rooms.
We are looking for you fast approval regarding this matter because it is very beneficial
among our Pasayenos students to stay fit and healthy.
Thank you very much.
Sincerely yours,
MR. Ernesto Lina
Event Manager/ Owner
COMPANY PROFILE :
MR.ERNESTO LINA
EVENT MANAGER / OWNER
LANCASTER VILLAGE , TANZA CAVITE
CONTACT NO:
EMAIL AD :
To be a top-of-mind events management team in the country by providing outstanding
personalized quality service, innovative ideas, and unwavering dedication in an effort to
give our clients the kind of service needed to meet their objectives.
To deliver the clients' message to the public's consciousness through events that target
specific demographics, fulfills marketing requirements and improves customer relations.
MOTTO
ORGANIZATIONAL CHART OF THE EVENT
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DUTIES AND RESPONSIBILITIES OF THE MANAGEMENT TEAM :
EVENT MANAGER
Key Functions :
-Plans,coordinates and supervises all phases of the events to include set ups ,
move ins and outs and activities themselves .
-Prepares and disseminates set up information to the proper departments well in
advance of the activity and ensures complete readiness of the facilities .
-Responsible for arranging for all services needed by the tenant.
-Coordinates facilities staffing needs with appropriate departments.
-Acts as consultant to clients and the liason between in-house contractors and
clients .
-Preserves facility’s physical plant and ensure a safe environment by reviewing
client’s plans , requests and make certain they comply with facility , state , country
and city’s rules and regulations .
-Prepares accounting paperwork of client charges , approves final billings , and
assists with collection of same .
-Resolves complaints including operational problems and difficulties .
-Assists in conducting surveys., gathering statistical information and working on
special projects as assigned by services manager.
-Conducts tours of the facilities.
MARKETING STAFF :
Key Functions :
The marketing services team is responsible for providing visitor services including
research , registration , convention housing , hotel/motel reservations and visitor
information . They are also responsible in special events , consumer advertising
and news bureau .
OPERATIONS STAFF :
Key Functions:
The operations department provides administrative support services to the
marketing and facilities divisions as well as security for the entire authority .
This department includes finance , security, material management , information
technology and community service involvement .
FACILITIES STAFF :
Key Functions :
The role of the Secretary is to support the Chair in ensuring the smooth functioning of
the Management Committee.
RESPONSIBILITIES :
We specializes in event management for corporate, association and not for profit
clients.If your event needs to be properly conceived and executed to deliver tangible
business results, Spark is your answer. The Spark team is able to provide a full-service
event management experience that includes:
Attention to all Business Management students. This seminar is for you: The Junior Financial Executives –
Adamson University will spearhead the 5th Junior Financial Executives Summit with the theme “Transcending
Financial Horizon” to augment...
Catering functions
CHEERING COMPETITION
CHEERING COMPETITION
TESTIMONIALS :
Thank you so much for all your support and patience with us. We had an amazing day and everyone
has had really good feedback so far. It couldn’t have gone smoother, thanks to all your great staff
both in the run up and on the day. We will undoubtedly use the venue again and will happily
recommend you to others.” Gemma Pryor, Coca Cola Enterprises – October 2014
“We’re already received some super feedback about your meeting space and of course, the F&B – so
please pass our thanks to Chef, the catering and waiting teams and the afternoon dessert treats went
down very well too!.” Sue Gold, Brandfuel, (production team for Google) – June 2014
“I just wanted to say thank you so much for all your help on the day of our conference. As always
the Kings Place Events staff were so helpful and always so efficient, it is great.” Lucy Smith, Qube
Global Software – October 2014
MEMORANDUM OF AGREEMENT
DATE:_____________
ARRIVAL TIME:___________
PAYMENT ARRANGEMENTS:A non-refundable deposit of __________________ has
been approved to guarantee the above reservation.
Any further outstanding balances are due at the end of your event.
This arrangement is made by and between BIG DADDY herein called “Event
Packages & Catering Services” and Sponsor/Organization,
herein called “Client,” who accepts responsibility for all charges arising from the
following agreement:
EVENT REQUIREMENTS
All event reservations are subject to the following conditions:
1. All event details are to be finalized at least seven business days prior to the
event date(s).
2. A 20% Service charge and current State Sales Tax (12% VAT) will be added
to all food and beverage charges. If your
company or organization is tax-exempt, please attach a copy of your tax exempt
certificate to this Event Agreement.
3. The BIGDADDY requires the final guarantee of attendees be communicated to
the catering office no later
than 12 PM, three business days (72 hours) prior to the date of your scheduled
event. If the guaranteed number is
not provided, the Client will be billed for the original number of attendees given or
the number of attendees served,
whichever is greater.
4. The Client agrees that the “minimum spend’ required shall be met in food and
beverage purchases. If said minimum
is not reached, the amount of the balance will be added to the final bill and
reflected as a “Room Fee” unless previously
waived with the express written permission of the BIGDADDY
5. All displays, exhibits and decorations must conform to the District of the
Philippine building Code and Fire Ordinances
6. All displays, exhibits, decorations, equipment and musicians must enter
through the BIGDADDY receiving entrance.
Delivery time must be coordinated with the JAPS in advance. All outside vendors
contracted by the Client must
be approved by the BIGDADDY prior to the event date.
7. No food or beverages of any kind may be brought into the venue by Client or
attendees without prior approval.
8. The BIGDADDY is not to be held responsible if, through fire, flood or any other
emergency conditions, it is unable
to fulfill the agreement for the scheduled date. In the case of any of the above
events occurring, the deposit will be
held by the BIGDADDY and the event will be rescheduled for a date that is
agreed upon by both the Client and the
BIGDADDY Final payment will then be due by the end of the event on the
rescheduled date.
9. The performance of this Agreement is subject to any circumstances making it
illegal or Impossible to provide or
use the BIG DADDY facilities, including the event of a national emergency, acts
of God, war, and/to responses thereto,
government regulations, disasters, strikes, civil disorder or curtailment of
disruption of transportation facilities. This
Agreement may be terminated only for any of the above reasons by written
notice from either the BIGDADDY or Client/ Organization to the other.
Please sign and return the agreement at your earliest convenience to avoid becoming
null and void.
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TERMS AND CONDITIONS:
The following items summarize the highlights and indicate pertinent terms and
conditions of our agreement.
All event reservations are subject to the following conditions:
1. All event details are to be finalized at least seven business days prior to the
event date(s).
2. A 20% Service charge and current State Sales Tax (12% VAT) will be added
to all food and beverage charges. If your
company or organization is tax-exempt, please attach a copy of your tax exempt
certificate to this Event Agreement.
3. The JAPS requires the final guarantee of attendees be communicated to the
catering office no later
than 12 PM, three business days (72 hours) prior to the date of your scheduled
event. If the guaranteed number is not provided, the Client will be billed for the original
number of attendees given or the number of attendees served, whichever is greater.
4. The Client agrees that the “minimum spend’ required shall be met in food and
beverage purchases. If said minimum
is not reached, the amount of the balance will be added to the final bill and
reflected as a “Room Fee” unless previously waived with the express written permission
of the JAPS.
5. All displays, exhibits and decorations must conform to the District of the
Philippine building Code and Fire Ordinances
and should be free standing without attachment to walls, ceilings, or floors.
6. All displays, exhibits, decorations, equipment and musicians must enter
through the BIGDADDY receiving entrance.
Delivery time must be coordinated with the BIGDADDY in advance. All outside
vendors contracted by the Client must be approved by the BIGDADDY prior to the
event date.
7. No food or beverages of any kind may be brought into the venue by Client or
attendees without prior approval.
8. The BIGDADDY is not to be held responsible if, through fire, flood or any other
emergency conditions, it is unable to fulfill the agreement for the scheduled date. In the
case of any of the above events occurring, the deposit will be held by the BIGDADDY
and the event will be rescheduled for a date that is agreed upon by both the Client and
the BIGDADDY Final payment will then be due by the end of the event on the
rescheduled date.
9. The performance of this Agreement is subject to any circumstances making it illegal
or Impossible to provide or use the BIGDADDY facilities, including the event of a
national emergency, acts of God, war, and/to responses thereto, government
regulations, disasters, strikes, civil disorder or curtailment of disruption of transportation
facilities. This Agreement may be terminated only for any of the above reasons by
written notice from either the BIGDADDY or Client/ Organization to the other.
“As the function coordinator, I, ______________________________ acknowledge that I
have read, understand and accept this
Event Agreement and all stipulations. Further, I agree to comply with the same and will
take all responsibilities that my guest
will also comply.”
For any other concerns or clarifications, please do not hesitate to contact the
undersigned.
_____________
________________
office:
cell:
email: _____________________
Date
address : .
Sample only
REPUBLIC OF THE PHILIPPINES
City of Pasay
BUSINESS PERMITS AND LICENSING OFFICE
2017
This certifies that Bureau of Permits
123456
NAME : BIG DADDY EVENTS MANAGEMENT AND CATERING SERVICES/
Mr. ERNESTO LINA
BUSINESS NAME : BIG DADDY EVENTS MANAGEMENT AND CATERING SERVICES/
ADDRESS : LANCASTER , TANZA , CAVITE
TELEPHONE NOS. 5679807 CELL.NO. 09069398434 NO. OF EMPLOYEES: 30 NATIONALITY : Filipino
has been granted PERMIT to operate the following business/es pursuant to the REVENUE CODE of the City of Manila and
after payments of taxes, fees and other regulatory charges and subject to the compliance of such other pertinent laws,
ordinances and related administrative regulations .
FAILURE TO COMPLY WITH THE TERMS & CONDITIONS WRITTEN AT THE BACK
HEREOF SHALL CAUSE THE IMMEDIATE REVOCATION OF THIS PERMIT .
SUBJECT TO INSPECTION ..
CERTIFICATE OF INCORPORATION
Were duly approved by the Commission on this date upon the issuance of this Certificate of
Incorporation in accordance with the Corporation Code of the Philippines ( Batas Pambansa
BLg. 68), and copies of said Articles and BY-LAWS are hereto attached.
This Certificates grants juridical personality to the corporation but does not authorize it to
undertake business activities requiring a Secondary License from this Commission such as,
but not limited to acting as : broker or dealer in securities, government securities eligible
dealer (GSED), investment adviser of an investment company, close-end or open- end
investment company, investment house ,transfer agent, commodity/financial futures
exchange/broker/merchant, financing company, pre-need plan issuer, general agent in pre-
need plans and time shares/club shares/membership certificates issuers or selling agents
thereof. Neither does this Certificate constitute as permit to undertake activities for which
other government agencies require a license or permit.
IN WITNESS WHEREOF, I HAVE hereunto set my hand and caused the seal of this
commission to be fixed at Mandaluyong City, Metro Manila , Philippines this 14th day of
JULY ,TWENTY FOURTEEN .
_______________________________________
DIRECTOR
Company Registration and Monitoring Department
Republic of the Philippines
Municipality of Pasay City
BARANGAY BUSINESS CLEARANCE
ADDRESS
__________________________________________________
BUSINESS/TRADE NAME
LOCATION
__________________________
PUNONG BARANGAY
Fees Paid:___________
Amount:_____________
O.R. No. : ____________
Date: _______________
BIG DADDY EVENTS MANAGEMENT AND CATERING SERVICES
LANCASTER VILLAGE , TANZA CAVITE
NON VAT TIN NO. ____________________
TEL. NOS. 5679807
ADDRESS : ____________________________________________________________________
NAME : ______________________________________________________________________
ADDRESS : ____________________________________________________________________
BY: _________________________________
CASHIER/ AUTHORIZED REPRESENTATIVE