Investment Management in PM: Test Script SAP S/4HANA 1709 June 2018

Test Script CUSTOMER
SAP S/4HANA 1709

June 2018
Investment Management in PM
ID: 932
Table of Contents
1 Purpose
1.1 Investment Management
1.2 Investment Programs
1.3 General Information
1.3.1 Existing Investment Programs
1.3.2 Planning Profiles
1.3.3 Budget Profiles
1.3.4 Project Profiles
1.3.5 Investment Activities Scenario
1.3.6 Plant Maintenance Scenario
1.3.7 Scenario Overview
1.3.7.1 Investment Program
1.3.7.2 Planning and Budgeting
1.3.7.3 Approval Year
2 Prerequisites
2.1 System Access
2.2 Roles
2.3 Master Data, Organizational Data, and Other Data
2.4 Business Conditions
2.5 Preliminary Steps
3 Overview Table
4 Test Procedures
4.1 Creating / Changing Program Structure
4.2 Create/Change/Display Measures
4.3 Assign WBS Element to Functional Location
4.4 Plan Costs on Projects (Bottom-Up Planning)
4.5 Roll-Up Planned Costs to the Overhaul Maintenance Program
4.6 Budgeting Investment Program
4.7 Budget Distribution
4.8 Release Measures
4.9 Create a Maintenance Order
4.10 Assignment of Capital Investment Projects to a Maintenance Order (Step executed when using Investment Project)
4.11 Assignment of Maintenance Projects to Maintenance Orders (Step executed when using Maintenance Project)
4.12 Releasing the Maintenance Order
4.13 Goods Issue to Maintenance Order
4.14 Individual Time Confirmation
4.15 Technically Completing a Maintenance Order
4.16 Settling the Maintenance Order
4.17 Closing the Maintenance Order - Business View
4.18 Controlling Budget vs. Actual Costs (Reporting)
4.18.1 Procedure Reporting Planned Values
4.18.2 Procedure Reporting Budget Values
4.19 Period End Settlement
4.20 Technically Completing Project
4.21 Fiscal Year Changing of Programs
4.21.1 Open New Approval Year
4.21.2 Open New Approval Year – Repeat Run
4.21.3 Close Old Approval Year
5 Appendix
5.1 Process Integration
5.1.1 Preceding Processes
5.1.2 Succeeding Processes
Investment Management (932) CUSTOMER

Purpose Error: Reference source not found 2
1 Purpose
The Investment Management (IM) component provides functions to support the planning, investment, and financing processes for:
 Capital investments, such as the acquisition of fixed assets as the result of in-house production or purchase.
 Investments in research and development.
 Projects that fall primarily under overhead, such as continuing education of employees or establishing new markets.
 Maintenance programs.
The term investment, therefore, is not limited only to investments you capitalize for bookkeeping or tax purposes. An investment in this context can be any measure that initially causes costs, and
that may only generate revenue or provide other benefits after a certain time period has elapsed (for example, plant maintenance projects).
1.1 Investment Management

Overview
Planning, managing, and monitoring an enterprise-wide budget via an investment program can be used in addition to all planning and budgeting of individual measures. The functions for investment
programs are especially suited to companies that prepare an investment plan and an investment budget annually, and do not want to monitor them individually but instead globally.
Use
The Investment Program component enables cyclical planning and monitoring for all the measures of the investment plans and investment budgets within an entire company or corporate group. The
component can be used together with the components Investment Measures and Appropriation requests. Appropriation requests and measures can be assigned to an investment program position.
They are integrated into the global investment planning process by rolling up the plan values. Alternately, the measures can be budgeted and monitored via the investment program.
In this scope item the usage of Appropriation requests are not realized.
The cross-measure investment programs in the S/4HANA system have an advantage over non-integrated planning systems: there is a direct connection to the operational individual measures
(orders/WBS elements). You can find out early that the enterprise-wide budget might be exceeded. You can also monitor expenditures for external procurements and internal costs (activity alloca -
tions, overhead).
During investment program handling, you use the business functions of the following components:
Component Functions
Plant Maintenance (PM) Execution of individual maintenance tasks and display in the investment program
Cost Accounting (CO) Collection of primary and secondary costs for CO internal orders and display in the investment program
Project System (PS) Collection of primary and secondary costs for WBS elements and display in the investment program
Asset Accounting (FI-AA) Management of an asset under construction for each investment measure, settlement of the costs that can be capitalized for
assets.

Adjust the following process overview table to suit your scope item by listing all process steps described in this document.
1.2 Investment Programs

Definition
An investment program represents the planned or budgeted costs for the capital investments (or other projects) of an enterprise or corporate group in the form of a hierarchical structure. You can de -
fine the hierarchical structure in any form that suits your needs. It is not dependent on organizational units such as, business areas, plants, and so on. You could structure the hierarchy to agree with
the organizational plan of your enterprise, for example. Alternatively, you could base the structure on the size of the investment measures assigned to it.
Use
You can use an investment program to manage all measures (orders or projects) that belong to one controlling area, when the currency and fiscal year variant of this controlling area agree with those
specified in the program definition.
When these conditions are met, you are also able to define investment programs that are valid in more than one company code.
Planning and Budgeting
Within the hierarchy of the investment program, it is possible to plan the costs for capital investments from the bottom up, and to budget from the top down. You can assign individual investment
measures only to the lowest positions in the hierarchy (also called end nodes). The measures that are allowed are internal orders, WBS elements, and maintenance orders
Approval Year
Always enter a specific fiscal year as the approval year for a program. In the IM context, approval year means that the program has values that were approved in this year (but not necessarily for this
year only).
When approved budgets or measures are not used or carried out, for instance, because they have been put off until sometime in the future, then you have two options:
 You can return the budget to the investment program. You must then budget the measure again in a later approval year.
 You keep the budget distributed to the measure on the measure, and change only the distribution to the years within the measure.
Investment Program structure
Feature
The investment program structure is the cornerstone of investment management. The way an investment program should be structured depends especially on the reporting requirements and on the
type of budget allocation. Each budgeted unit generally has one program position at the lowest hierarchy level of an investment program.
An investment program consists of the following master data:
 Program definition with general information on the entire program
(Program type, approval year, name, and so on)
 Hierarchical structure of the program
 Information on the individual program positions
By using the available program structures, it is possible to monitor and analyze the plan values and budgets for investments and plant maintenance separately according to cost center (lowest hierar -
chy level). The actual values are compared to the plan and budget values in the same manner.
The investment measures (CO internal orders / WBS elements) or maintenance tasks (maintenance orders) can be assigned to the positions without any additional hierarchical lower-level positions
(to the end node positions of the program). For more information, see Asset Management – Handling Simple Investment Measures.
To simulate depreciations of planned investments, the corresponding depreciation simulation parameters are required. The depreciation terms and the planned start-up date can be defined in the mas -
ter data of the program positions.
Creating / Changing Program Structure
When you create or change the tree diagram, you can also directly define the corresponding program positions and assign them to the desired position in the hierarchy using fast entry.
The system uniquely identifies each program position based on its:
 Investment program name and approval year
 Position ID that has a maximum of 24 characters
The maximum number of hierarchy levels is 99.

There are limitations on how complex the investment program can be, due to performance considerations. Because performance is strongly dependent on your system configuration,
we can only offer a figure for orientation:
You can make organizational assignments for each program position (such as, assignment to a company code, business area, plant, or cost center). When you create new program positions below ex-
isting positions in the hierarchy, the system automatically copies the assignments and the general data from the higher-level position to the new lower-level position you are creating.
However, if you later change the organizational assignment of a program position that has subordinate positions in the hierarchy, the system does not automatically copy the changes to these subordi-
nate program positions. There is a report you can use to check the consistency of the organizational units in investment programs.
Top-Positions and Controlling Area
You must assign the top positions of a program to a controlling area. The system then automatically copies this controlling area to all subordinate positions. In this way, it is guaranteed that a subtree
of an investment program always belongs to a given controlling area.
Measures
The program positions that do not have any subordinate positions assigned to them in the hierarchy are called end nodes. The individual measures of the investment program can be assigned to these
end node positions. You can assign internal orders, maintenance orders, and WBS elements to investment programs as measures.
You can make one of the following specifications for an end node position:
 The individual measures assigned to the end node can be budgeted separately, and the totals of these budgets are compared with the budget for the program position only on a periodic basis
in reports. (The Budget dist. overall indicator is not set.)
 The individual measures assigned to the end node receive their budget directly from the program position. (The Budget dist. overall indicator is set.) In this case, the subordinate measures
can receive their annual budget, in addition to their overall budget, by direct budget distribution from the program position, if the Budget dist. annl. (Budget distribution of annual values)
indicator is set in the program definition. A consistency check then guarantees that only the amount of overall and annual budget available on the program position can be distributed to its
measures.
Activities
There are three possible situations when you are defining and structuring an investment program:
 You carry forward an existing investment program from the prior year. The system copies the structure of the old investment program, and carries the values forward.
 You create a program definition and create the structure for the investment program by creating its program positions.
 You copy an existing investment program and adopt its structure.
The program definition contains general specifications for the investment program, for example, the program type, approval year and fiscal year variant.
Planning and Budgeting of Investment Programs
Purpose
The most important task of an investment program is to manage planned costs and approved budget values for a given time period.

Budget values are different from plan values concerning how binding they are. In the planning phase, you must estimate the costs for a program position as exactly as possible. In the approval phase,
the funds are supplied in the form of the budget that is more binding.
You can plan costs for an investment program either directly on the program positions or by rolling up planned costs from the measures and appropriation requests assigned to the measures.
Prerequisites
Planning profiles and budget profiles are defined in Customizing. To enable you to control planning and budgeting differently for each program type, a planning profile and a budget profile are as-
signed to each program type.
Program definitions and program positions are created and measures and appropriation requests are assigned to the program positions.
Process Flow (Possible)
1. Plan values are entered at the level of measures and appropriation requests.
2. Plan values are rolled up from the bottom up to the investment program positions.
Different values on different program versions can be planned.

3. The budget is distributed top-down to the individual program positions and measures.
4. Using budget distribution, the system can also ensure that the amount of budget distributed to the individual measures does not exceed than the amount of budget on the program positions.
5. Using the supplement and return functions, you can update an existing original budget.
6. If the investment program is valid for more than one approval year, you can use the fiscal year change functions in Investment Management (IM) to copy the investment program structure and
carry forward the values of measures and appropriation requests that are not yet closed.
 When you use the Open New Approval Year – Repeat Run function, the carrying forward of measures and appropriation requests and their values is statistical only. The carrying forward
is needed here only for the purposes of reporting.
 When you use the Closing the Old Approval Year function, the measures and appropriation requests that are carried forward are actually operative in the new investment program. The op-
erative plan and budget values of the new investment program are increased consistently by the amounts carried forward.
Therefore, you can see an overview of your planned and budgeted investments in the Information System of Investment Management.
1.3 General Information
1.3.1 Existing Investment Programs

There are two investment programs with structures that are oriented on their purpose depending on existing production plants. Other structure rule criteria are also possible. The following investment
programs are available:
Investment program (Type) Text

CH-MAINT Maintenance Program Chemicals
CH-INVST Investments overall
Both programs have been created for the approval year 2017 and 2018
Both of the investment programs are assigned to controlling area A000, they contain program positions with company code assignment 1710 and plant assignment 1710.

1.3.2 Planning Profiles
The planning profile is used for Investment Programs and for Measures (Projects). Planning for the annual and overall values is provided.
1.3.3 Budget Profiles

The budget profile is used for Investment Programs and for Measures (Projects). Budgeting for annual and overall values is provided.
1.3.4 Project Profiles

The profiles contain default values and control parameters for processing objects and functions in the Project System. Project profiles are provided.
The Project System includes the following profiles:
 Standard network profile
 Network profile
 Project profile
 Plan profile for cost planning in the WBS
 Budget profile for budget management
 Information system profiles
Project profiles are used for Investment activities and maintenance activities.
1.3.5 Investment Activities Scenario

This scope item is provided by the following characteristics:
 Own Program type (for more information, see the Investment Management in PM (863) configuration guide)
 Own Program structure.
 Program structure regards the organizational unit Plant and separates between Investment projects for example, new assets and Small Investments for direct activating for example, office
utilities like PCs.
 Investment projects for new assets (for example) provided by Project Definition and exist on WBS elements. Only the TOP WBS-element (First) is assigned to a program position.
 Every project is identified by:
o Plant
o Type of Project (Investment or Maintenance)
o Year of execution or creation (start year)
o Sequent numbering.
Example: 1710-INV-2018-001
1710: Identifier of Plant
INV: Type of Project, here Investment
2018: Year of planning, start year and approval
001: Sequent number
 New small Investments only have a new WBS element when it is required within the project for small investments.
 For Investment projects, you can manually assign Maintenance orders for the operative handling. For more information, see SAP Documentation for the PM module on the SAP Help Por-
tal.
 Procurement of assets on WBS-elements or/and maintenance orders. For more information, see SAP Documentation for Procurement on the SAP Help Portal.
 Supports cost planning on WBS elements and roll-up plan values bottom-up to the investment program.
 Supports top-down budgeting of projects from the investment program to the projects
 Automatic assignment to Asset Accounting with creating AuC – Asset under Construction when releasing an Investment project.
1.3.6 Plant Maintenance Scenario

This scope item is provided by the following characteristics:
 Own Program type (for more information, see the Investment Management in PM (863) configuration guide).
 Own Program structure
 Program structure regards the organizational unit Plant and separate between Operational maintenance for example, repairing and preventive measures and Maintenance Projects for exam-
ple, Major Maintenance activities.
 All WBS elements have only a statistical character, settlements of costs via maintenance order to the cost center of the technical object. WBS elements for Maintenance perform controlling
request to existing technical structure.
 WBS elements for operational maintenance activities are assigned to the existing hierarchal structure for technical objects managed in module PM beside the assignment to the Investment
Program. These WBS elements are having master data character.
 Automatic assignment of maintenance work orders to the WBS elements for operational maintenance.
 Maintenance projects have the same character like Investment projects, distinguished only by the project profile and their regarding of costs, here only statistical. When creating a new
maintenance project, you assign only the TOP-WBS element to the concerned Investment program position and assign the relevant WBS element manually to the maintenance work order.
 Every maintenance project is identified by Plant, Type of Project (Investment or Maintenance), Year of execution or creation (start year), and sequent numbering.
Example: 1710-PM-2018-001
1710: Identifier of Plant
PM: Type of Project, here Maintenance
2018: Year of planning, start year and approval
001: Sequential number
 Supports cost planning on WBS elements, and roll-up plan values bottom-up to the investment program.
 Supports top-down budgeting of projects from the investment program to the projects
1.3.7 Scenario Overview
1.3.7.1 Investment Program

An investment program represents the planned or budgeted costs for the capital investments (or other projects) of an enterprise or corporate group in the form of a hierarchical structure. You can de -
fine the hierarchical structure in any form that suits your needs. It is not dependent on organizational units such as, business areas, plants, and so on. You could structure the hierarchy to agree with
the organizational plan of your enterprise, for example. Alternatively, you could base the structure on the size of the investment measures assigned to it.

You can use an investment program to manage all measures (orders/projects) that belong to one controlling area, when the currency and fiscal year variant of this controlling area agree with those
specified in the program definition.
When these conditions are met, you are also able to define investment programs that are valid in more than one company code.
1.3.7.2 Planning and Budgeting

Within the hierarchy of the investment program, it is possible to plan the costs for capital investments from the bottom up, and to budget from the top down. You can assign individual investment
measures only to the lowest positions in the hierarchy (also called end nodes). The measures that are allowed are internal orders, WBS elements, and maintenance orders.
1.3.7.3 Approval Year

You must always enter a specific fiscal year as the approval year for a program. In the IM context, approval year means that the program has values that were approved in this year (but not necessar -
ily for this year only). When approved budgets or measures are not used or carried out, for instance, because they have been put off until sometime in the future, then you have two options:
 You can return the budget to the investment program. You must then budget the measure again in a later approval year.
You keep the budget distributed to the measure on the measure, and change only the distribution to the years within the measure.

2 Prerequisites
This section summarizes all prerequisites needed to conduct the test in terms of system, user, master data, organizational data, and other test data and business conditions
2.1 System Access

The test should be conducted with the following system:
System Details
System Accessible via the SAP Fiori Launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role.
2.2 Roles
The following roles must be installed before testing this scope item in the SAP NetWeaver Business Client (NWBC). The roles in this Business Process Documentation must be assigned to the user
or users testing this scope item. You only need these roles if you are using the NWBC interface.
The business roles are assigned to the user who is testing this scope item.
Business Role Technical Name Process Step

Maintenance Technician SAP_BR_MAINTENANCE_TECHNICIAN Confirming a Maintenance Order
Z_PM_TECHNICIAN Technically Completing a Maintenance Order
Maintenance Planner SAP_BR_MAINTENANCE_PLANNER Assign WBS Element to Functional Location

SAP_COCKPIT_EAMS_GENERIC_FUNC2 Create Maintenance Order & Assign to WBS / Network
Z_PM_PLANNER Assignment of Capital Investment Projects to a Maintenance Order
Assignment of Maintenance Projects to Maintenance Orders
Releasing the Maintenance Order
Settling the Maintenance Order
Closing Maintenance Order – Business View
Warehouse Clerk SAP_BR_WAREHOUSE_CLERK Goods Issue to Maintenance Order
Project Financial Controller SAP_BR_PROJ_FIN_CONTROLLER Creating / Changing Program Structure

Z_PM_CUSTOM_FIORI Create / Change / Display Measures
Plan Costs on Projects (Bottom-Up Planning)
Business Role Technical Name Process Step
Roll-Up Planned Costs to the Overhaul Maintenance Program
Budgeting Overhaul Maintenance Program
Budget Distribution
Release Measures
Reporting Planned values
Procedure reporting Budget values
Closing Project
Fiscal Year Changing of Programs
A) Open New Approval Year
B) Open New Approval Year – Repeat Run
C) Close Old Approval Year
Cost Accountant - Overhead SAP_BR_OVERHEAD_ACCOUNTANT Period-end Settlement
2.3 Master Data, Organizational Data, and Other Data

The organizational structure and master data of your company has been created in your system during activation. The organizational structure reflects the structure of your company. The master data
represents materials, customers, and vendors, for example, depending on the operational focus of your company.
Using Your Own Master Data

You can also use customized values for any material or organizational data for which you have created master data.
For more information on master data refer to excel file S4HANA1709_Master_Data_Overview_EN_US.xlsx
Use the following master data in the process steps described in this document:
Data Sample Value Details Comments

Maintenace Plant 1710
Planning Plant 1710
Equipment 10000310
Functional Location 1710-KM1/KMA6
Maintenance work center RES-0100
Material CH-8809

Data Sample Value Details Comments
PS work center BM-PS01
2.4 Business Conditions

The business process described in this Business Process Documentation (BPDD) is part of a bigger chain of integrated business processes or scope items. As a result, you must have completed the
following processes and fulfilled the following business conditions before you can start any activities in this scope item:
Scope Item ID Busines Condition
BEG Costing run must be performed
BEI Check and change MM period to current period

1FU Initial stock postings
2.5 Preliminary Steps

NA

3 Overview Table
Process Step Business Role App/Transaction Expected Results
Creating / Changing Program Structure Project Financial Controller Change Inv. Program Structure Existing structure of the overhaul maintenance program
changed with creating a new program position and assigning it
to its top-position
Create / Change / Display Measures Project Financial Controller Project Builder Overhaul maintenance project with WBS elements and net-
works created
Assign WBS Element to Functional Loca- Maintenance Planner Change Technical Object WBS element assigned to Functional Location
tion
Plan Costs on Projects (Bottom-Up Plan- Project Financial Controller Change Cost Planning Projects for Overhaul Maintenance planned and prepared for
ning) rollup
Roll-Up Planned Costs to the Overhaul Project Financial Controller Rollup of plan values Planned values rolled up to maintenance program
Maintenance Program
Budgeting Overhaul Maintenance Program Project Financial Controller Change Original Program Budget Overhaul Maintenance program budgeted
Budget Distribution Project Financial Controller Budget Distribution Budget distributed from Investment program to projects
Release Measures Project Financial Controller Project Builder Relevant projects are released
Create Maintenance Order & Assign to Maintenance Planner Create Maintenace Order Maintenance order created and WBS assigned.
WBS / Network
Assignment of Capital Investment Projects Maintenance Planner Change Order The work order for an investment activity is assigned to the
to a Maintenance Order relevant investment project and the relevant settlement rule is
also assigned.
Assignment of Maintenance Projects to Maintenance Planner Change Order The WBS element of a maintenance project is assigned to
Maintenance Orders work order
Releasing the Maintenance Order Maintenance Planner Change Maintenace Order Maintenance Order is released

Process Step Business Role App/Transaction Expected Results
Goods Issue to Maintenance Order Warehouse Clerk Post Good Movement Good movement posted successfully against Work Order
Individual Time Confirmation Maintenance Technician Enter PM Work Order Confirmation You have confirmed the operations
Technically Completing Maintenance Order Maintenance Technician Change Maintenace Order The order has been technically completed
Settling the Maintenance Order Maintenance Planner Actual Settlement The maintenance order has been settled
Closing Maintenance Order – Business Maintenance Planner Change Maintenace Order The maintenance order has been closed successfully
View
Reporting Planned values Project Financial Controller S_ALR_87012808 - Overall Plan/An- Report displays expected data
nual Plan in Program
Procedure reporting Budget values Project Financial Controller S_ALR_87012813 - Plan/Budget You report about Investment programs.
Comparison in Program
S_ALR_87012814 - Distribution of
overall budget in Program
S_ALR_87012815 - Distribution of
Annual budget in Program
S_ALR_87012816 - Budget in Pro-
gram
Period-end Settlement Cost Accountant - Overhead Run Actual Settlement- Project The project costs have been settled to the cost centers
Closing Project Project Financial Controller Project Builder The status is passed on to subordinate WBS elements
Fiscal Year Changing of Programs Project Financial Controller A) Open New Approval Year Old approval year closed; new approval year opened; repeat
A) Open New Approval Year run executed
B) Open New Approval Year – Re-
B) Open New Approval Year – Repeat Run peat Run
C) Close Old Approval Year C) Close Old Approval Year

4 Test Procedures
This section describes procedures for each process step that belongs to this scope item.
4.1 Creating / Changing Program Structure
Test Administration
Customer project: Fill in the project-specific parts.
Test Case ID <X.XX> Tester Name Testing Date Enter a test date.
Business Role(s)
Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration.
Purpose
An investment program consists of the following master data:

 Program definition with general specifications for entire investment program (for example, program type, key, approval year)
 The hierarchical structure of the investment program
 Specifications for the individual program positions
Procedure
Test Step Test Step Name Instruction Expected Result Pass / Fail / Com-
# ment
1. Log onto SAP Fiori Launchpad Log onto the SAP Fiori Launchpad using the role Project financial controller The SAP Fiori Launchpad displays
2. Access the Fiori App Click on NWBC Tile “Change Inv. Program Structure IM22” Change Inv. Program structure ini-
tial screen opens
3. Enter the required on the On the Change Inv. Program structure screen, enter the following data and
Change Inv. Program structure choose E n t e r :
screen.
Inv. Program= CH-INVST (used for testing) or CH-MAINT
Approval year=2018
Click Structure
On the Structure of CH-INVST/2018 screen, expand the top position of your cho-
sen Investment program.
Expand the next level.
Select the second level program position and choose Create.
4. Enter the required data on the On the Create Inv. Program Positions dialog box, enter the following data and Existing structure of the investment
Create Inv. Program Positions choose E n t e r : program changed with creating a
Subordinate=Set flag new program position and assign-
ing it to its top-position.
Position ID=<CHEM-1710-NN> (When Position CHEM-1710 is selected)
(Note: NN is a next available numeric value)
Name=Name of your choice
Choose Check.
Choose Copy
Double-click the created program position.
On the Change Inv. Program Position screen, on the General tab
From the menu, choose More -> Edit → Status → Release.
Choose Back.
Click SAVE
Click on Home Button

4.2 Create/Change/Display Measures
Test Administration
Business Role(s)
Purpose
Measures are not an object type in their own right in the ERP System. They do not have their own master record. They are represented in the system using special master records of one of the follow -
ing:
 Internal orders
 WBS elements of a project
These master records may or may not have an accompanying asset under construction.
Investment measures are used primarily for planning and monitoring capital investments that are not capitalized directly, due to their scope or the k-house production involved. Investment measures
become relevant to asset accounting at period-end or at fiscal year closing. Therefore, they have extra functions, in addition to the master data and values that are important for management account -
ing on the order or project. These functions include:
 They have the data of an asset under construction for showing the capitalized portions of the measure in the balance sheet.
 They have depreciation terms for special depreciation and investment support calculations during the under-construction phase.
Measures can also be used for projects that primarily involve costs, such as research and development projects or maintenance projects.
Procedure
# ment
1. Log onto SAP Fiori Launch- Log onto the SAP Fiori Launchpad using the role Project financial controller The SAP Fiori Launchpad dis-
pad plays
2. Access the Fiori App From the menu, choose Tile “Project Builder”

# ment
3. Enter data in the master record On the Project Builder screen, 1710: Identifier of the plant
of a project definition choose CreateProject and enter the following data: where a measure is planned
Project Def.= 1710-INV-2018-001 (used for testing) (Use F 4 , a pop-up “find open INV: Type of measure, INV
number” appears for Investment, PM for Mainte-
nance
Select the radio button to find next open number)
2018: current year
Project Def. = 1710-INV-2018-001
NNN: Number of sequence
Click Find
System proposes the next project Def. in proposed field.
Click Copy(Enter)
Enter the following data in Control Tab
Project Profile= CH: Investment Projects (used for testing) - YQ-
0001 or CH: Maintenance Projects- YQ-0002
Press E N T E R
4. Enter the required Data for On the Project Builder screen, make the following entries:
Project builder Short description=Text of your choice
Choose the Basic data tab
Make the following entries:
Person Respons. =<select person responsible> (use F 4 help and select )
Applicant no.=<applicant #> (use F 4 help and select)
Start date=<start date>
Finish date=<end date>
Plant = 1710
Confirm if any message apprears
Save your entries.
5. Create the project structure Click on Open In this scope item, an invest-
On the Open Project pop up screen enter Project definition created in previsious step ment project with the WBS ele-
=1710-INV-2018-NNN (NNN is numeric number created in previous step) ments is created. The Project is
assigned to the Investment pro-
Click on Open(Enter) gram
Press WBS Element Overview Icon
Confirm if any message appears.
Enter following data
Field name User action and values

# ment
Level 1
WBS element 1710-INV-2018-NNN (not proposed by system, NNN is numeric num-
ber created in previous step) The first WBS element has the same Ident as its Project defi-
nition)
Description <Text of your choice>
PE (Planning Element) Set flag
Level 2
WBS element 1710-INV-2018-NNN-01 (Not Proposed by system, NNN
is numeric number created in previous step) The last two
characters identify the sequence and their level.
Description Text of your choice
PE Set flag
Click E N T E R
Select the first row of WBS-element.
Double click on Level 1 WBS
On the Basic data tab, maintain the responsibilities for this WBS element.
Enter the following data:
Resp. cost center A000 (Key for the controlling area that is assigned to the cost center
of the WBS element) 17101301 (The key of the cost center of the WBS element where
the activity is being carried out)
Req. cost center A000 17101301
Req. co. code 1710 (Key of the company code that requests the investment mea-
sure)
Choose the Control tab.

Field name Description
values
Scale Classifies measures according to their size and scope 2
Investment reason Specifies the reason for an asset investment 10
(for example, replacement acquisition or
capital investment for expansion).

# ment
Note: Reason 10 is replacement and Reson 40 is Environmental Protection

Envir. Investment reason for an environmental investment No entry
Double click on Level 2 WBS from Left hand side Project Structure .
Repeat above steps for all created WBS elements.
Now double click on Project Definition 1710-INV-2018-NNN from left hand side project
structure
Click on WBS element overview button

Select all created WBS elements without the first WBS element.
Choose More → Edit → WBS Element → Level down (when there are more than one
WBS)
Deselect rows and select only the first WBS element.
Choose More →Edit →WBS Element→ Investment programs → Investment Program.
In WBS element Ident – Assignment to investment program position screen, enter the fol-
lowing data:
Investment program=CH-INVST
Approval year=2018
Position ID= F 4 , choose a position ID from structure CH-INVST that is CHEM-1710-
NN (The One You created in the prior step)
On the Choose Point of entry screen, confirm by pressing E n t e r .
On the Structure of CH-INVST/2018 screen, expand the program structure and select the
program position that you want to assign to the project. For this scope item, double-click
the Program position CHEM-1710-NN.
On WBS element Ident – Assignment to investment program position screen, confirm the
assignment with Copy ( E n t e r )
Save your entries.
Click on Home Button.
4.3 Assign WBS Element to Functional Location
Test Administration

Business Role(s)
Purpose
In this step, you can assign newly created WBS elements for operational maintenance to the Technical structure managed in module PM. This step is necessary, for example, when you have defined
an investment project as an enhancement of your existing assets.
Procedure
Test Step Test Step Name Instruction Expected Result Pass / Fail /
# Comment
1 Log onto SAP Fiori Launchpad Log onto the SAP Fiori Launchpad using the role Maintenance plan- The SAP Fiori Launchpad displays.
ner
2 Access the Fiori App From the menu, choose Tile “Change Technical Object” Change Technical Object screen opens
3 Enter data for functional location in or- In the Change Technical Object: Initial Screen, in the Functional A WBS element is assigned to the relevant
ganizational Tab Location field, enter 1710-KM1/KMA6. functional location.
On the Organization Data tab, enter the following data
WBS element=1710-INV-2018-NNN-01(the one created in pre-
vious step)
Save your entries.
4.4 Plan Costs on Projects (Bottom-Up Planning)
Test Administration

Business Role(s)
Purpose
Cost planning deals with the costs you expect to incur with your project as it is executed.
Cost planning has different aims at different stages of the project:
 At the concept and rough planning stage, cost planning acts as the base for an initial cost estimate.
 At the approval stage, it forms the basis for the budget allocation.
 During project execution, you use cost planning to monitor and control cost variances.
Cost planning in the Project System is affected via the WBS and networks. The described procedure shows a possible way of planning costs.
Procedure
Test Test Step Name Instruction Expected Result Pass / Fail / Comment
Step
#
1 Log onto SAP Fiori Launchpad Open the Fiori Launch Pad with the role Project Financial Controller The Fiori Launch Pad is dis-
played.
2 Access the Fiori App Click on NWBC Tile “Change Cost Planning”
If the pop-up for controlling area appears, enter A000, click continue
3 Enter the required value in cost In the Change Cost Planning: Initial Screen, enter the following data: Projects for Investment activities
planning Project Def.= 1710-INV-2018-NNN and Plant Maintenance planned
and prepared for rollup into as-
Currency=USD signed Investment programs.
Version=0
Click E N T E R .
To confirm the message, choose Continue
On the Change Cost Planning: WBS element overview screen, the displayed period is
overall.

Step
#
Maintain cost (plan values) starting with the WBS element on the lowest hierarchical
level. For example
WBS 1710-INV-2018-NNN-01
Cost Plan : For example 2000
Do F9 (total up), alternatively go to MoreEditTotal up
In the pop-up that appears, Check Annual values
Check Total Values
Click continue.
The total plan value is now summarized based on the plan values of the lower level
WBS elements. You can change this plan value, as long as the value is greater than
the sum of all plan values of the assigned lower level WBS elements.
Select the row of the Top WBS element and choose Annual overview
Maintain the annual values based on the planned overall value. We recommend main-
taining the same value in the row for the current year. For Example : 2000
However, you can plan over several years.
Click on Check
Save your entries.
Repeat above steps for all created projects.
Click on Home button
4.5 Roll-Up Planned Costs to the Overhaul Maintenance Program
Test Administration
Business Role(s)

Purpose
For planning the investment program as a whole, you must roll up the plan values of the individual measures that belong to it. Once the measures have been assigned to the program positions, you
can automatically adopt the total of the planned values of the subordinate measures and requests as default values for the end nodes of the investment program, using periodic processing. You then
use the plan values as the basis for the binding budget.
Procedure
Test Test Step Name Instruction Expected Result Pass / Fail /

Step # Comment
1. Log onto SAP Fiori Launch- Log onto the SAP Fiori Launchpad using the role Project financial controller The SAP Fiori Launchpad displays
pad
2. Access the Fiori App Click NWBC Tile “Rollup of plan values”
3. Enter the values in rollup of On the Rollup of plan values screen, enter the following data:
plan values Investment program=CH-INVST The project plan values are rolled up to
Approval year=2018 the investment program.
Default for version(s)=0

Set Radio Button Overwrite.
Deselect Approp. Requests
Deselect Orders
Choose Execute
On the Rollup of plan values pop-up, choose Yes.
The system displays the result of this activity in the screen Log. When no errors
displayed, the rollup was successful.
Choose Back twice to go to Home page.
4.6 Budgeting Investment Program
Test Administration

Business Role(s)
Purpose
Once planning is finished, the next step is budgeting. During this process, the rolled-up plan values are corrected and distributed top-down in the form of the budget.
You maintain and edit budget values for investment program positions from the top down. Budgets cannot be allocated to lower positions if it is not available on a higher level.
Procedure
Test Test Step Name Instruction Expected Result Pass /

Step # Fail /
Comment
1. Log onto SAP Fiori Launch- Log onto the SAP Fiori Launchpad using the role Project financial controller The SAP Fiori
pad Launchpad displays
2. Access the Fiori App Click NWBC Tile “Change Original Program Budget”
3. Enter the values in Change On the Change Original Program Budget: Initial Screen, enter the following data. Investment program
Original Program Budget Investment program=CH-INVST budgeted.
Approval year=2018
Press E N T E R .
On the Change Original Program Budget: Item Overview screen, the displayed period is overall.
In the Budget column, enter your values. For example : 2000
To the right of this column, in the Planned Total column, the system displays the rolled up plan values from the
assigned projects. You can use these values as orientation values.
To start budgeting, enter values at the lowest level of the program and systematically maintain the program po-
sitions created earlier (CHEM-1710-NN). You cannot assign a lower budget value on the higher program posi-
tion than the lower one keeps. The easiest way is to copy the planned total.
Navigate to the Annual overview.
Maintain the budget for the approval year (for example, Period 2018 Budget 2000) of the relevant program
position . Press E N T E R
choose Back.

Step # Fail /
Comment
Do F9 (total up) or More  Edit  Total Up
In the pop-up that appears
Check Annual values
Check Total Values
Repeat above step for all relevant program positions that have an overall budget assigned.
Choose Check.
Save your entries.
4.7 Budget Distribution
Test Administration
Business Role(s)
Purpose
Once planning is finished, the next step is normally the budgeting process. During this process, the rolled up plan values are corrected, if necessary, and then distributed top-down in the form of the
budget. You maintain and edit budget values for investment program positions from the top down. Budgets cannot be allocated to lower positions if it is not available on a higher level.

Procedure

Step # Comment
1. Log onto SAP Fiori Launchpad Log onto the SAP Fiori Launchpad using the role Project financial controller The SAP Fiori Launch-
pad displays
2. Access the Fiori App From the menu, choose NWBC Tile “Budget Distribution”
3. Enter the required values in On On the Budget distribution screen, enter the following data. Budget distributed from
the Budget distribution screen Investment program= CH-INVST Investment program to
projects.
Approval year=2018
Choose Select current-year measures.
Select Original.
Deselect Measures for app. Requests.
Deselect Orders.
Choose Execute.
On the Change Original Budget Distribution: Item overview screen, the period is overall. You see all
Positions ID’s with their Top WBS elements.
From the menu, choose More Settings → Planned Total view.
The Planned Total column displays the planned values of the assigned project. Use this to compare dis-
tributable budget to planned values on the project level.
Assign/ distribute budget from the lowest Investment program position to assigned projects.
Scroll down and assign the budget to the lowest level WBS that appears below the program position
created earlier (CHEM-1710-NN)
Assign budget to wbs : for example 2000 (equivalent to Planned total value)
You cannot distribute more budget than you have assigned to the end node of the Investment program.
Navigate to the Annual overview.
Distribute the budget for the approval year (for example, row 2018) from relevant program position to
this project.
For example : Period 2018 Budget 2000
Repeat above step for all relevant program positions that have an overall Budget assigned.
Choose Check.
Save your entries.

4.8 Release Measures
Test Administration
Business Role(s)
Purpose
After the distribution of projects, the relevant projects must be released before you can display and collect costs on the project.
Procedure

Step # Fail /
Comment
1. Log onto SAP Fiori Launch- Log onto the SAP Fiori Launchpad using the role Project financial controller The SAP Fiori Launchpad dis-
pad plays
3. Enter Required values for From the menu, choose Project  Open. Relevant projects are released and
Change Project In the Open Project dialog box, enter 1710-INV-2018-NNN (You created previously) in AuC (Asset Under Construction)
is created in back end for Level 2
Project Definition field, and then choose Open.
WBS element.
Select Level 1 WBS, go to Control tab and remove the investment profile.
Click on basic data tab and De Select the check box for Acct asst elem.
Again select the project 1710-INV-2018-NNN
From the menu, choose MoreEdit  Status  Release.
Save your entries
Repeat above steps for other reports when required for all programs.

Step # Fail /
Comment
The Level 1 WBS status should have REL BUDG & Level 2 WBS status should have REL
AUC. That means that the project is released for executing.
4.9 Create a Maintenance Order
Test Administration
Business Role(s)
Purpose
For each network/activity, you must create a maintenance order to perform actual maintenance. You must also assign the corresponding network/activity to the maintenance order in the system. You
also create the settlement rule for operation.
Procedure
Test Test Step Name Instruction Expected Result Pass / Fail / Com-
Step # ment
1. Log onto SAP Fiori Launch- Log onto the SAP Fiori Launchpad using the role Maintenance planner The SAP Fiori Launchpad dis-
pad plays
2. Access the Fiori App From the menu, choose Tile “Create Maintenance Order” Create maintenance order screen
opens
3 Create a Maintenance Order Enter Create CH-Maintenance Projects

and Assign to WBS/Network order type = YQM4, order screen appears

Step # ment
planning plant = 1710
Choose E n t e r or click Continue.
On the CH-Maintenance Projects order screen, enter the following data

Description – Order for Investment management
Enter Work Center = RES-0100
Note: For maintenance activities relating to an investment activity, an order type
(YQM4 – Investment Projects) is available. Choose this order type without assigning a
reference object. Follow the steps as described below.
4. Enter the values in operation Click on "Operation Data" tab. On the "Operation Details" tab
tab of work order Enter work and no. of resources required for operation 0010.
Work =10
Number of Required Capacities =1
Press E N T E R
Confirm if any message appears
5. Enter the values in compo- Click on "Materials " Tab against operation 0010, and enter the following data Order xxxxxxx created
nent tab of work order Material =CH-8809
Storage Location =10Q1
Quantity = 1
Press E N T E R
SAVE your entries
4.10 Assignment of Capital Investment Projects to a Maintenance Order (Step executed when using Investment
Project)
Test Administration

Business Role(s)
Purpose
Investment projects and their activities are subject to other conditions as operational maintenance or maintenance projects. For execution of an investment measure, you can use maintenance work
orders and assign to the relevant WBS element of the investment measure.
Different from the assignment of WBS element for cost relevant activities within operational maintenance or maintenance projects, the work order for an investment activity needs two further assign -
ments for the correct visualizing and settlement rule of it.
Procedure

Step Fail /
# Comment
1. Log onto SAP Log onto the SAP Fiori Launchpad using the role Maintenance planner The SAP Fiori Launch-
Fiori Launchpad pad displays
2. Access the App From the menu, choose “Change Order” Change maintenance or-
Enter the work order number created in previous steps. der screen opens
Click E N T E R
Go to Additional Data Tab

Enter the following data
Field Name User Action and Values Comment
WBS element 1710-INV-2018-NNN-01 Is WBS element of project 1710- INV-2018-NNN
Click E N T E R
Click yes when pop up :Date Copied”appears
Confirm if any message appears
Click Continue
The field for Project definition is auto populated.
3 Maintain settle- Click on Settlement Rule Tab and enter following data The work order for an
ment rule investment activity is
Step Fail /
# Comment
Field Name Description User Action and Values Comment assigned to the relevant
investment project and
Cat WBS
the relevant settlement
Settlement receiver 1710-INV-2018-NNN- Use WBS created in step number 4.2 rule is also assigned.
01
% 100
Settlement Type Ful
Field Name Description User Action and Values Comment

Cat WBS
Settlement receiver 1710-INV-2018-NNN- Use WBS created in step number 4.2

01
% 100
Settlement Type PER
Click Back
Click SAVE
Repeat above steps for all work orders to be assigned to investment projects.
4.11 Assignment of Maintenance Projects to Maintenance Orders (Step executed when using Maintenance Project)
Test Administration

Business Role(s)
Purpose
All operational work orders created in module PM are assigned automatically to a WBS-element that is assigned to a technical object, here functional location (see further assignments of scope item
plant maintenance in this document).
Maintenance projects (such as major maintenance activities) can be planned and managed by using projects within SAP assigned to their relevant program position of the maintenance program. To
visualize the correct cost flow of a maintenance project, therefore it is necessary to assign the correct WBS-element of the project to the relevant work order.
Procedure

Step # Comment
1. Log onto SAP Fiori Launchpad Log onto the SAP Fiori Launchpad using the role Maintenance planner The SAP Fiori Launchpad dis-
plays
2. Access the App From the menu, choose “Change Order” Change maintenance order
Enter order< xxxxxxx> (created in 4.9) screen opens
Go to Additional Data Tab The WBS element of a mainte-

Enter the following data nance project is assigned to
work order.
Field Name User Action and Values Comment
WBS element 1710-PM-2018-NNN-01 Is WBS element of project 1710- PM-
2018-NNN
Click E N T E R
The field for Project definition is auto populated.
Click SAVE.
Click Home button.
Note that for maintenance project the default settlement is to cost center xxxxxxxx instead of WBS as maintenance project is marked as statistical and is not real cost object.

4.12 Releasing the Maintenance Order
Test Administration
Business Role(s)
Purpose
In this step , work order is released
Procedure
Test Step # Test Step Name Instruction Expected Result Pass / Fail /
Comment
1. Log onto SAP Fiori Log onto the SAP Fiori Launchpad using the role Maintenance planner The SAP Fiori Launchpad
Launchpad displays
2. Access the Fiori App From the menu, choose Tile “Change Maintenance Order” Change maintenance order
Enter order xxxxxxx (from step 4.9) screen opens
3. Release work order On the Change CH-Maintenance Projects: XXXXXXX Screen, make the follow- Maintenance order has been
ing entries: released.
Click on "Set System Status" and select “Release"
Click on Save

4.13 Goods Issue to Maintenance Order
Test Administration
Business Role(s)
Purpose
In this step the planned goods are issued to perform the maintenance work.
Procedure
Step
#
1 Log onto the SAP Fiori Launchpad Log onto the SAP Fiori Launchpad using the role Warehouse Clerk The Fiori Launch Pad is displayed.
role.
2 Open Post Goods Issue for Work Open Fiori App“Post Goods Movement” Post Goods Movement screen is displayed.
Order Choose Goods issue and select order from drop down
3 Enter the Order Enter the Work Order and Press E N T E R
4 Select Item ok Select the items Ok
5 Post Choose the Post button. The Post Goods issue screen is displayed.
The system is displayed the message” Mate-
rial document xxxxxxxxxx posted”

4.14 Individual Time Confirmation
Test Administration
Business Role(s)
Purpose
When maintenance worker/technician has finished the repair work, time confirmation is needed to be done to record labor cost and performance.
Procedure
Test Test Step Name Instruction Expected Result Pass / Fail

Step # / Com-
ment
1. Log onto SAP Fiori Launchpad Log onto the SAP Fiori Launchpad using the role Maintenance Technician The SAP Fiori Launchpad displays
2 Access the Fiori App From the menu, choose Tile “Enter PM order Confirmation” Enter PM order Confirmation screen opens.
3 Enter data for time confirmation Enter Order = xxxxxxxx (generated in step 4.9), click E N T E R "Enter PM order confirmation: actual data
screen appears with details of operation 0010
4 Confirming a Maintenance Order Enter Actual work = 2H Operations in the order are confirmed
Check the box for (If all of the operations of a maintenance or-
Final confirmation - Documents that the operation is finally completed der have been confirmed as a final confirma-
tion, the order is given status CNF. If not all
No remaining work - Documents that there is no remaining work for this oper- of the operations have been finally con-
ation firmed, the order has status PCNF. The order
Press SAVE. has at least one operation that is outstand-
Click on Home Button ing.)

4.15 Technically Completing a Maintenance Order
Test Administration
Business Role(s)
Purpose
If an order is executed, it must be completed in the system. This shows that the order is processed. In the PM module, there are two types of completion, technical completion and business comple -
tion.
Technical completion shows that an order was technically successful or it can be viewed as technically completed by Plant Maintenance. The following shows how technical completion works.
Procedure

Step # Fail /
Comment
1. Log onto SAP Fiori Launchpad Log onto the SAP Fiori Launchpad using the role Maintenance technician The SAP Fiori Launchpad displays.
2. Access the Fiori App From the menu, choose Tile “Change Maintenance Order” Change Maintenance Order screen
opens
3. Open maintenance order in Enter Order = xxxxxxx (as in step 4.9), click Continue or Enter The maintenance order is displayed
change mode
4. Technically Completing a Main- On the screen that opens click on Set System Status and choose "complete (technically). The order is technically completed.
tenance Order
The complete (Technically), pop-up appears, click Ok to technically complete the order. The order status is changed to
Click SAVE. TECO. The case is technically com-
pleted with regards to Plant Mainte-
nance.

4.16 Settling the Maintenance Order
Test Administration
Business Role(s)
Purpose
In this activity, you settle the actual costs of the maintenance order to the cost center, WBS element, or asset under construction.
Procedure

Step # Fail /
Comment
1. Log onto SAP Fiori Launchpad Log onto the SAP Fiori Launchpad using the role Maintenance planner The SAP Fiori Launchpad displays.
2. Access the Fiori App From the menu, choose Tile “Actual Settlement” Actual Settlement screen opens
If the pop-up for “Set Controlling Area” appears, then enter A000, click continue
3. Enter the relevant Data Enter the following The actual costs of the order have been set-
Order = xxxxxxx (created in step 4.9) tled to the settlement receiver
Settlement Period = current period

Fiscal Year = current year
Remove the check for test run
Select “Check trans. Data”
Click Execute

4.17 Closing the Maintenance Order - Business View
Test Administration
Business Role(s)
Purpose
In this activity, you complete the maintenance order.

Business completion takes place when purchasing or invoice verification has posted outstanding invoices for external services or external materials for the order and the order is then settled via the
settlement functions in the CO (Controlling) module.
Procedure

Step # Comment
1. Log onto SAP Fiori Log onto the SAP Fiori Launchpad using the role Maintenance planner The SAP Fiori Launchpad displays.
Launchpad
2. Access the Fiori App From the menu, choose Tile “Change Maintenance Order” Change Maintenace Order screen opens
3. Open maintenance order in Enter Order = xxxxxxx (order settled in step 4.16), click continue The maintenance order is displayed
change mode
4. Closing the Maintenance Click on "Set system Status", choose "complete (business). The maintenance order now has the system status CLSD
Order - Business View Use click SAVE and you cannot assign any more costs or revenues to it.
Maintenance order closed after completing all the busi-
Step # Comment
ness processes.
4.18 Controlling Budget vs. Actual Costs (Reporting)
Test Administration
Business Role(s)
Purpose
The Investment Management (IM) component has an Information System to assist in planning and monitoring investment programs in your enterprise.
The Information System for investment programs contains drilldown reports for the analysis of plan, budget, and actual values in investment programs and the measures and appropriation requests
that belong to them (reports from investment program viewpoint).
4.18.1 Procedure Reporting Planned Values
Procedure

Step # Comment
1. Log onto SAP Fiori Log onto the SAP Fiori Launchpad using the role Project Financial con- The SAP Fiori Launchpad displays.
Launchpad troller

Step # Comment
2. Access the Fiori App choose NWBC Tile “Selection: Overall Plan / Actual Plan
(S_ALR_87012808)”
3. Enter the required val- On the Initial screen, of selected report enter the following data. Report displays expected data
ues in program Investment program= CH-INVST
Approval year=2018
Fiscal year=2018
Graphical Report Output =Set flag
Choose Execute.
Check displayed values and choose Back.
Exit report Pop up screen appears
Click yes to exit.
4.18.2 Procedure Reporting Budget Values
Procedure

Step # Comment
1. Log onto SAP Fiori Launch- Log onto the SAP Fiori Launchpad using the role Project financial Controller The SAP Fiori Launchpad displays.
pad
2. Access the Fiori App choose NWBC Tile “Plan / Budget Comparison (S_ALR_87012813)”
3. Enter the required values in On the Initial screen, of selected report enter the following data. You report about Investment pro-
program Investment program= CH-INVST grams.
Approval year=2018
Fiscal year=2018
Graphical Report Output =Set flag
Choose Execute.
Check displayed values and choose Back.
Exit report Pop up screen appears

Step # Comment
Click yes to exit
4.19 Period End Settlement
Test Administration
Business Role(s)
Purpose
Costs are collected in projects temporarily. They are settled to one or more receivers as part of the period-end processing.
Procedure

Step # Comment
1. Log onto SAP Fiori Log onto the SAP Fiori Launchpad using the role Cost Accountant - Overhead The SAP Fiori Launchpad displays.
Launchpad
2. Access the Fiori App Click App - “Run Actual Settlement - Projects” (alternately put CJ88 in search bar)
If the pop-up for “Set Controlling Area” appears, then enter A000, click continue
3. On the Actual Settlement: Project/WBS Element/Network screen, make the following en-
tries.

Step # Comment
Project =1710-INV-2018-NNN
With hierarchy=select
With orders=select
Settlement period=Current period
Fiscal Year=Current fiscal year
Test Run=Deselect
Detail List=select
Check trans. Data=Select
Choose Execute.
On the subsequent screen, the system displays the execution log.
Choose Detail lists to display detail lists of the settled values.
4.20 Technically Completing Project
Test Administration
Business Role(s)
Purpose
You can use this status for the work breakdown structure and WBS elements that are completed from the point of view of logistics and accounting.

Procedure

Step # Comment
1. Log onto SAP Fiori Log onto the SAP Fiori Launchpad using the role Project Financial Controller The SAP Fiori Launchpad displays.
Launchpad
3. From the menu, choose Project  Open. For the status Closed you can no longer
In the Open Project dialog box, enter 1710-INV-2018-NNN make any changes to the project hierar-
chy. The status is passed on to subordi-
(You created previously) in Project Definition field, click continue. nate WBS elements.
From the menu, choose MoreEdit  Status  Complete Technically  Set.
System status is set to TECO.
Save your entries
4.21 Fiscal Year Changing of Programs

This section describes test procedures for each process step that belongs to this scope item.
Note: Below steps are to be performed as part of Year End Activity Only
4.21.1 Open New Approval Year
Test Administration
Business Role(s)

Purpose
You use this function to copy the structure of an existing investment program for the new approval year. It also carries forward the assignments of any old measures that are not yet closed, along with
their budget and plan values, to the new investment program. These measures and their values are managed separately on the new investment program. They do not have any operative significance,
and are needed only for reporting purposes. The assignment of these measures and appropriation requests to the old investment program is unaffected by the carrying forward to the new investment
program
Procedure

Step # Comment
1. Log onto SAP Fiori Log onto the SAP Fiori Launchpad as a Project Financial Controller The SAP Fiori Launchpad displays.
Launchpad
2. Access the Fiori App Click NWBC App - “Open New Approval Year” The Open New approval year screen displays.
3. Enter the values in Budget Enter Investment program = CH-INVST The new investment program with new approval year is
Distribution screen Approval year=2018 (current year) copied from the current program and approval year.
Copy Program Structure =select

Carry fwd. meas./app.req. =select
Carry forward budget values= select
Carry forward plan values= select
Choose E n t e r
Choose Execute
Repeat above steps for all existing investment programs
4.21.2 Open New Approval Year – Repeat Run
Test Administration

Business Role(s)
Purpose
This function makes it possible to update the measures and their values that were carried forward to the new approval year. This function is particularly useful for removing measures or that were
carried forward, but that were closed in the old investment program in the meantime.
Procedure
Step ment
#
1. Log onto SAP Fiori Launchpad Log onto the SAP Fiori Launchpad as a Project Financial Controller The SAP Fiori Launchpad displays.
2. Access the Fiori App Click NWBC App - New Approval Year-Repeat Run The Open New Approval Year-Repeat Run screen is
displays.
3. Enter the values in Budget Distri- Enter Investment program= CH-INVST Repeat run is executed.
bution screen Approval year=2018 (current year)
Carry forward budget values=Set flag
Carry forward plan values=Set flag
Choose E n t e r
Choose Execute ( F 8 ).

4.21.3 Close Old Approval Year
Test Administration
Business Role(s)
Purpose
You use this function to carry forward the assignments of old measures that are not yet closed, along with their budget and plan values, to the new investment program in the new approval year. In
this case, however, the measures and their values that are carried forward are not managed separately in the new investment program. Instead, they become part of the current measures and part of
the current plan and budget values. Measures that are carried forward in this way then appear as if they were always assigned to the investment program of the new approval year. You can also in -
crease the current plan and budget values on the investment program of the new approval year by the amount of the carrying forward from the old measures.
The system can automatically ensure the consistency of this carrying forward of plan and budget values. The assignments of the measures to the investment program in the old approval year are
deleted. Reporting on the investment program of the old approval year no longer makes sense after this point. Before performing the Closing Old Approval Year function, the investment pro-
gram of the new approval year must already exist. You should already have performed the Open New Approval Year function.
Procedure

Step # Comment
1. Log onto SAP Fiori Log onto the SAP Fiori Launchpad as a Controller. The SAP Fiori Launchpad displays.
Launchpad
2. Access the Fiori App Click NWBC App - Closing Old Approval Year The Closing Old Approval Year displays.
3. Enter the values in Budget Enter Investment program= CH-INVST The assignments of the measures to the Investment pro-
Distribution screen Approval year=2018 (current year) gram in the old approval year are deleted
Carry forward budget values=Set flag

Step # Comment
Carry forward plan values=Set flag
Selection of measures/approp.requests for transfer to current approved val-
ues
All meas./app.req.:Set flag
Choose E N T E R
Choose Execute ( F 8 ).

5 Appendix
5.1 Process Integration

The process to be tested in this test script is part of a chain of integrated processes.
5.1.1 Preceding Processes

You may first have completed the following processes and conditions before you start with the test steps:
Process Business Condition

<Scope Item ID> - <Scope Item Title> <Enter business condition.>
5.1.2 Succeeding Processes

After completing the activities in this test script, you can continue testing the following business processes:
Process Business Condition

<Scope Item ID> - <Scope Item Title> <Enter business condition.>

Typographic Conventions
Type Style Description
Example Words or characters quoted from the screen. These include field names, screen titles, pushbuttons labels, menu names,
menu paths, and menu options.
Textual cross-references to other documents.
Example Emphasized words or expressions.

www.sap.com/contactsap
EXAMPLE Technical names of system objects. These include report names, program names, transaction codes, table names, and
key concepts of a programming language when they are surrounded by body text, for example, SELECT and IN-
CLUDE.
Example Output on the screen. This includes file and directory names and their paths, messages, names of variables and param-
eters, source text, and names of installation, upgrade and database tools.
Example Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documenta-
tion.
<Exam- Variable user entry. Angle brackets indicate that you replace these words and characters with appropriate entries to © 2018 SAP SE or an SAP affiliate company. All rights reserved.
ple> make entries in the system. No part of this publication may be reproduced or transmitted in any form or
for any purpose without the express permission of SAP SE or an SAP affili-
EXAMPLE Keys on the keyboard, for example, F 2 or E N T E R . ate company.
SAP and other SAP products and services mentioned herein as well as their
respective logos are trademarks or registered trademarks of SAP SE (or an
SAP affiliate company) in Germany and other countries. Please see http://
global.sap.com/corporate-en/legal/copyright/index.epx#trademark for addi-
tional trademark information and notices.
Some software products marketed by SAP SE and its distributors contain
proprietary software components of other software vendors.
National product specifications may vary.
These materials are provided by SAP SE or an SAP affiliate company for in-
formational purposes only, without representation or warranty of any kind,
and SAP SE or its affiliated companies shall not be liable for errors or omis-
sions with respect to the materials. The only warranties for SAP SE or SAP
affiliate company products and
services are those that are set forth in the express warranty statements accom-
panying such products and services, if any. Nothing herein should be con-
strued as constituting an additional warranty.
In particular, SAP SE or its affiliated companies have no obligation to pursue
any course of business outlined in this document or any related presentation,
or to develop or release any functionality mentioned therein. This document,
or any related presentation, and SAP SE’s or its affiliated companies’ strat-
egy and possible future developments, products, and/or platform directions
and functionality are all subject to change and may be changed by SAP SE or
its affiliated companies at any time for any reason without notice. The infor-
mation in this document is not a commitment, promise, or legal obligation to
deliver any material, code, or functionality. All forward-looking statements
are subject to various risks and uncertainties that could cause actual results to
differ materially from expectations. Readers are cautioned not to place undue
reliance on these forward-looking statements, which speak only as of their
dates, and they should not be relied upon in making purchasing decisions.

Investment Management in PM: Test Script SAP S/4HANA 1709 June 2018

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Investment Management in PM: Test Script SAP S/4HANA 1709 June 2018

Uploaded by

Copyright:

Available Formats

Test Script CUSTOMER

SAP S/4HANA 1709

Investment Management (932) CUSTOMER

1.1 Investment Management

Investment Management (932) CUSTOMER

1.2 Investment Programs

The maximum number of hierarchy levels is 99.

Investment Management (932) CUSTOMER

Different values on different program versions can be planned.

1.3 General Information

1.3.1 Existing Investment Programs

Investment program (Type) Text

CH-INVST Investments overall

Investment Management (932) CUSTOMER

1.3.3 Budget Profiles

1.3.4 Project Profiles

1.3.5 Investment Activities Scenario

1.3.6 Plant Maintenance Scenario

1.3.7 Scenario Overview

1.3.7.1 Investment Program

Investment Management (932) CUSTOMER

1.3.7.2 Planning and Budgeting

1.3.7.3 Approval Year

Investment Management (932) CUSTOMER

2.1 System Access

Business Role Technical Name Process Step

Maintenance Planner SAP_BR_MAINTENANCE_PLANNER Assign WBS Element to Functional Location

Warehouse Clerk SAP_BR_WAREHOUSE_CLERK Goods Issue to Maintenance Order

Project Financial Controller SAP_BR_PROJ_FIN_CONTROLLER Creating / Changing Program Structure

Cost Accountant - Overhead SAP_BR_OVERHEAD_ACCOUNTANT Period-end Settlement

2.3 Master Data, Organizational Data, and Other Data

Using Your Own Master Data

Data Sample Value Details Comments

Planning Plant 1710

Functional Location 1710-KM1/KMA6

Maintenance work center RES-0100

Investment Management (932) CUSTOMER

2.4 Business Conditions

Scope Item ID Busines Condition

BEG Costing run must be performed

BEI Check and change MM period to current period

2.5 Preliminary Steps

Investment Management (932) CUSTOMER

Process Step Business Role App/Transaction Expected Results

Investment Management (932) CUSTOMER

C) Close Old Approval Year C) Close Old Approval Year

Investment Management (932) CUSTOMER

4.1 Creating / Changing Program Structure

Customer project: Fill in the project-specific parts.

An investment program consists of the following master data:

Investment Management (932) CUSTOMER

Customer project: Fill in the project-specific parts.

Investment Management (932) CUSTOMER

Investment Management (932) CUSTOMER

Choose the Control tab.

Investment Management (932) CUSTOMER

Note: Reason 10 is replacement and Reson 40 is Environmental Protection

Click on WBS element overview button

4.3 Assign WBS Element to Functional Location

Customer project: Fill in the project-specific parts.

Investment Management (932) CUSTOMER

4.4 Plan Costs on Projects (Bottom-Up Planning)

Customer project: Fill in the project-specific parts.