INTRODUCTION TO MICROSOFT WORD

This is a word Processor that is adopted by million of people called as word. The word help in Writing, editing, mail merging and Printing the text document. User can control he look of the text by changing the font, style and size of its character, word, line etc. Header and footer provide the facility for entering page number etc. Different types of graphical figures can be created by using the drawing facility such as line, circle etc. PARTS OF WINDOW SCREEN When user opens a Microsoft word window on the Screen. It has a number of different Parts there parts are given below: 1. TITLE BAR:-The title bar of the Ms-word window display the name of the program as Msword. In the title bar there are there buttons Minimize Button, Maximize Button and close button. 2. MENU BAR:-The next line or bar of the word window are Menu Bar. The word menus are pulled down the menu Bar. The menu bar contains several menu items on the Menu Pads. Various Menus are file Edit View Insert format Tools Table Window and help. 3. TOOL BAR :- Each office application comes with a set of tool bar. Each toolbars has a set of tools

that are appropriate for a Particular type of task. By default standard and formatting toolbars from the view Menu. 4. THE RULER:-The line below the tool bar is called. Ruler bar ruler or Line. Ruler provide the accurate Position. The ruler of two types:1. HORIZONTAL RULER 2. VETICAL RULER 5. STATUS AREA or STATES BAR; - States bar is below the workspace area or work area or document Window. The status bar displays the useful Information such as current Page and section number. 6. SCROLL BAR:- On the right side and bottom side of the work space area or document window there are two scrolls bar Vertical and Horizontal scroll bar. These scroll bars are used to more vertically and horizontally reservedly. 7. FRAMES: - All the items Like title bars, scroll bar, status bars are enclosed in the frames a double edge arrow will be displayed you can drag and drop whole of the Ms Word window or document window by this way. 8. WORKING AREA OR DOCUMENT WINDOW: This area is enclosed with the ruler Bars and scroll bars you can type, edit or displayed any text date in this area and Document files can be created, edited or removed with in this window.

9. VIEW BUTTON BAR There is mainly there view buttons on the buttons corner of the document window at the scrollbar side. The three buttons are Normal view button, page lay out outline view.

FILE MENU
HOW YOU CAN CREAT NEW DOCUMENT If you create a document file and save it by assigning a name of your choice. If you want to create a new document then the steps are as follows;a. Start MS word by clicking on the MS word command from the Program group of the start menu. If MS word has icon. b. When you click the Ms Word command or icon, it automatically creates a screen. You can also create a new document by pressing Ctrl+n keyboard.

OPEN A NEW DOCUMENT

IF you want to open an existing file or the document, the step performed is as follow:a. You can open an exiting document either by Moving and clicking the Mouse Pointer to the open button of the stranded toolbar or by selecting the open command prom the file menu or by Pressing CTRL+O key from the keyboard hen open dialog box will be displayed. b. This dialog box help you to select document file that you want to open for working.

c.

When you select the file t5hen press ok.

CLOSING DOCU7MENT
Once you have finished a document you can close it. To close the document file of all open the file menu. Now select the close option from the file menu. The document will be automatically closed. If you are trying to close a document that you have not saved yet. With the latest editing changes in file, it will display the following dialog box. In the dialog box there are there button Yes, No and cancel. If you select No It will not save the change on selecting cancel. Ms-word cancels the file close command and Return you to the document.

SAVING THE DOCUMENT

IF you want to save the Document then you can follow these steps:A. Either click save command from the file menu or press CTRL+S key from keyboard or Move the mouse Pointer to save button on standard toolbar. A save dialog box will be displayed. B. Now type the file name in the file name box and click the OK button. You will see that your document has been saved with the name

SAVE AS
If you want to save the same document with another name then we have to follow these steps:-

Select the save as command from the file menu. A save as dialog box will be displayed. b. Select the desired drive from the drive box by clicking the right hand side button of the drive box or by using the Mouse pointer by clicking required drive. c. Now at the end type the file name in the file name in the file name box click the save button. You will see that your document file is saved with another name.
a.

SAVE AS WEBPAGE
If you want to save the document in the web page then we use the save as web page option for save as webpage we have to follow this step:1. Select the save as web page command from the file Menu. A save as dialog box will be displayed. 2. Select the desired device from the drive box by clicking the right hand side button of the drive box. 3. Now type the file name in the file name box click the save button you will see that your document will be saved in the web page with the name. 4. If you want to see your document then click on the web page option from the file menu.

FILE SEARCH
I you want to know in which date and time you have already created then click on the file search option from the file menu.

VERSON
If you to know in which date and time you have created your file then we use version option from the file menu click on the save now tab and then gave any comment then click on the OK button. Next day when we click on the version command it Shows the date and time and its command.

WEBPAGE PREVIEW
If you want to see the document that you have save in the web page with the help of save as web page command then we click in the web page preview command from file menu. It shows your do document in micro soft internet explorer. PAGE SETUP The page setup command will set the margins there pauperize there layout .to work with page setup. First of all click the file menu and select the page set up command when you this command a page setup dialog box will be displayed. MARGINS:-if you want to change the margins then click the margin option from the page setup dialog

box there are six margins top, bottoms, left, right, header and footer and one Gutter margin. PAPER SIZE: - if you want to change the paper size and its orientation then click the paper size option from the page setup dialog box. PAPER SOURCE: - if you want to see the information about from where it picks the pages Then click the paper source option from page setup dialog box. LAYOUT:- layout will tell you whether you want to print the page even or odd from or in another way it will also set vertical alignment at center or top or in the justify order click option from the page set up dialog box. ` PRINT PREVIEW If you want to take the view of the document using the print preview option and follow it more the mouse pointer to the print preview button from the standard toolbar and click it also you can select the print preview command from the file menu to see the view of your document before printing as soon as you click the print preview button or select the

print preview comment a print preview screen is displayed. PRINT If you want to print the document there click on the print button on the standard toolbar and click it or you can press. Ctrl p key combination from the or select the print command from the file menu. A print dialog box will be displayed from after the print preview click the print option the print dialog box you can select the printer by suing which you want to print the document here you can specify the current page all pages or range of the page that you want to print also you can select the printing material in a document file or printer by click the properties button when you click the ok button printing will start before clicking ok button printer should be on and in the ready state and the paper should be in the tray. SEND TO If you want to send your document to the e-mail or if you want to send your document to the power point etc then click the send to option from the file menu when you click at send to then your document will send to e-mail. EXIT

When you complete your work in the micro soft word and you want to come back to the desktop then click on the exit button from the file menu after clicking the exit button you will automatically come back to the desktop we use alt +f4 key combination from the keyboard to exit. EDIT UNDO:- if you have done any mistake while opening with document you can rectify the error or cancel your current executed operation by using the undo option from edit menu.You can also press ctrl+z key combination for this purpose .Or press undo button from standard toolbar. REDO If you want to execute your current operation again then then you can use the redo option from the edit menu.It indicate that you can execute the some operation again? You can also press ctrl+z key combination. For this purpose. Or press redo button from standard toolbar. CUT

If you want to more block of text from one place to another in your document or anywhere in other file, first you have to remove or cut it from the orisnal position and then more or paste it to the new location for this you can click option from the edit menu or press ctrl+x key combination from the keyboard .or press cut button on the standard toolbar. Copy If you want to make a duplicate copy of a block of text or you create two pages of the same text then use copy option from edit menu are we can press ctrl +c key combination from the keyboard or press copy button on the standard toolbar PASTE After you copy or cut a block of text you have to place it on the desired location this placing of text to the desired location is called pasting of data it can be done by click the paste option from the edit menu or press paste button on the standard toolbar or press ctrl +v key combination from the keyboard. PASTE SPECIAL If you want to gave color to one file and you want that in another file the same color should be done then we use the paste special option from the edit menu for this first of all we click at paste link option

and then click micro soft word document and then click ok and then gave color to first file and the same color should be done in another file with the help of linking. PASTE AS HYPERLINK If you want to create links between the two documents and if we have two documents and we are in the second document and you want to go to the first document then we use the paste as hyperlink option from the edit menu you will automatically goes to the first document. CLEAR If you type anything in the document and you gave it a color by mistake and you want to clear this format for this we click at clear option then use format option from the edit menu then it automatically removes it color and if you want to clear the text then we click clear option and then content from the edit menu it automatically clear the contents. SELECT ALL If you want type the text in the document and you want to gave the same color to the text for this

instead of select one line at a time you can select the whole document and gave color for this click the select all option from the edit menu or press ctrl +a from the keyboard. FIND The find command helps us to search for a word required for editing you can find the required text either by selecting the find command from the edit menu or by pressing the ctrl +f key combination from the keyboard a find dialog box will be displayed in this dialog box type the word in find what text box that you want to search then click the find next button or press the enter key from the keyboard. REPLACE The replace command will use to change the contents with other you can find and replace the text data either by selecting the replace command from the edit menu or press ctrl +h key combination from the keyboard a find and replace dialog box will be displayed. In this dialog box type the search contents in find what text box and also type the text that you want to replace in the replace with text box and click replace etc. GOTO

If you have many pages and you want to go to a particular page then click then go to option from the edit menu or press ctrl +g key combination to jump directly to9 the desired page suppose you are in 3 page and you want to go to a 1 page then chose page from go to to what from the go to dialog box and type number in the enter page number then click go to you will automatically go to first page. VIEW MENU NORMAL It can also be executed by pressing ALT + CTRL + N key combination from in keyboard. IT is also used as normal command in the View menu. IT gives a normal view of the document which is default document view For most word processing tasks such typing Editing and formatting. WEBLAYOUT Web layout shows how your document will look as a web page so if you want to see your document in the web layout then click view and click on the web layout option. PRINT LAYOUT On the print layout you can determine how the info objects in the document are displayed on the print

out so id you want to see your document in print layout then click at the view menu and then click at the print layout option or click alt +ctrl +p from the keyboard. READING LAYOUT In the reading layout the document in the word should be open side by side so if you want to see your document in reading layout then click on the view menu and then click on the reading layout option. OUT LINE With the out line view we select the objects whose details you want to view if you want your text in outline then click at the view menu and then click at the outline option or click alt +ctrl +o from the keyboard.

WEBLAYOUT web Layout how your

Document will look as a web page so if you Want to see your document in the web Layout then lick view and then Lick on the Web Layout option.

PRINT LAYOUT
ON THE PRINT Layout you can how the info In the documents are displayed on the printout. So if you want to see your do ca n in print Layout then lick at the view menu and then Lick at the print Layout option. Or lick ALT+CTRL+P FROM the keyboard.

READING LAYOUT
In the Reading layout the document in the word should be open side so if you want to see your document in Reading layout then click on the view menu and then click on the reading layout option.

OUTLINE
With the outline view we select the objects whose details you want to view if you want your text in out line then click at the view and then click at the outline option or click alt +ctrl +o from the keyboard

TASKPANE
The task pane is the menu feature in the windows xp .it provides the continent way to use command gather information and modify their document we use this option from the view menu and then click at the task pane option. TOOLBAR Words comes with a set of a toolbar each toolbars have a different particular type of task for getting different types of toolbars click at the view menu and then click at the toolbar option it shows different types of toolbar. RULER The ruler provide the accurate positioning the ruler also helps you to set the top position if it does not there in the document then click at the view menu and then choose ruler option if you click it it display the ruler if you uncheck it then it removes ruler from the screen. DOCUMENT MAP The document map is a separate pane that displays a list of heading in the document use th3e document map to quickly navigate through the document and keep track of your location in it for this click at the

view menu and then click at the document map option from it. THUMBNAILS Generally thumbnails are too small to show the actual text it is mainly use to indicate how the text look for the option thumbnails click at the view menu and then choose thumbnails option from it. HEADER AND FOOTER Header and footer appears at top and bottom respectively of a document header is a special text which is often used for entering page number and also graphic symbol display at header and footer also used for same purpose but at the bottom of the document for this the view menu and then click at the header &footer option from it. MARKUP:-if you want to remove the comment temporary bases on the document then click at the view menu and then click at the markup option when you click it auto magically removes the comment. FULL SEREEN: - if we want to use the entire screen for viewing the document instead of toolbar on can see bin full screen by clicking at view menu and then dull screen option from it when you click this option then it show the full screen. When you want to close this full screen then there is a small

box in this box there is a little tab of close full screen .click at it then the full screen comes in normal form. ZOOM: - if you want to view the entire page of document .one cab use zoom command from the view menu or you can directly type the desired zoom percentage in zoom control box on the standard toolbar .with the view menu zoom command the ms word displays box. <a> INSERT BREAK: - you insert a manual page break any time you want to force word to start a new page .to insert a page break move the cursor where you want to set the page break now there are two ways first you select break command from the insert menu and page break radio button is the default option On the break dialog box or press ctrl+enter Key combination from the keyboard then the page break should be done. PAGE NUMBER:-to insert a page number on the pages click the page command from the insert menu .a page number diatom box will be displayed .it has two boxes position box and alignment box Date and time If you want to add date and time in the document then we click date and time option from the insert menu. But it shows only those date and time which is present in it by default. But if you want to change

this date and time then we change it with windows and then go to control panel. Auto text A auto text is a way to store parts of a word document for re use. Word comes with a number of predefines auto text entries, and you can add as. Many as you like for this we click at auto text option from the insert menu. FIELD This tutorial is about making a word document or tmplate that has pre- written text and areas that the user can edit. In field every option of word is there for this click at field option from the insert menu. SYMBOL If you want to insert any character symbol or any graphic symbol then click at the symbol option from the insert menu and then click at font tab want. After choosing the symbol click at ok button you can also create shortcut for this symbol COMMENT IF YOU want to insert informalities without overwriting the original text .you can use comments to ask the questions or indicate an area that is unclear to you .for this select the text and then click at the comment option from the insert menu . Then the selected text will be high lighted and a text box with open at the insert menu. then the box with open at the right of the document .

Reference: FOOTNOTE OR ENDNOTE Footnotes appear at the each document . Firstly click at the document and (select name) then choose footnote option from the insert menu. Then the numbering should appear at the end of document type anything and then goes to the name there was a number the document take the pointer at it. It shows there comment which you type same purpose is done by the endnote but the difference is that should be appear at the last blank document. CAPTIONWITH CROSSREFENCE You can use the caption to have word keep track of your cross-reference for this click at caption option from the insert menu and then gave any (new) label and type any thing and then click at ok button. Same name should be done in cross-reference. For this click at cross- reference option from insert menu. Choose the name which is present in caption INDEX AND TABEL Index and table show the index of all documents with page number. When you click any page number then you come at that document. For this firstly page breaks the document and then gave heading after heading. Then page break it. But first page should be blank click at it choose the index and table option from the insert menu. Then when you click at the page number then you come at that document.

PICTURE Picture option provides the option which already present in drawing toolbar like auto shapes, clipart etc. it also provides chart option which provides the flowchart of any field which you want. So if you want any drawings click at the picture option from the insert menu. DIAGRAM Diagram option shows the points in graphic shape. Suppose you want to type the parts of computer with the help of diagram you can type the each part in different box you can change its color for this option click at diagram option from the insert menu. TEXT BOX If you want to type the text in the box then choose text box from drawing toolbar or press text box option from the insert menu. FILE If you want to open any file in your document then click at the file option from the insert menu.

OBJECT If you want to open paint, excel, power point in your (word) document then click at the object option from the insert menu. Or you can also link the file with it there was a tab creates from file

(option) in the object dialog box. With the help of it you can link with any file. BOOKMARK Bookmark is a location or selection text that user use for reference purpose. Bookmark is useful jumping to a specific location in a document for this in the document take the insert menu. When you click at the bookmark option from the insert menu then you cures move at that point. HYPERLINK IF YOU WANT TO LINK WITH ANY FILE then type text select it and choose flyperlink option from the insert menu then its colors should be change when you take the cursor at it there icon should be changed in hand shaped when you click it you will be there in that document. (FORMAT) FONT If you want to change the font color, style and you want to change the size of you want gave any text effect then we choose the font option from the format menu. Or you can press ctrl+d key combination from the key board. PARAGRAPH To set the paragraph settings select the paragraph command format menu. A paragraph dialog box will be displayed. The paragraph dialog box

provides control over the line spacing. Or you can set the alignment of the paragraph with it. BULLET AND NUMBERING Suppose if you have a paragraph and you want to set bullets to each topic then you have to create bullet. Bullets are small instead of bullets with the help of numbered tab. To set the bullet and numbering option from the format menu. BORDER AND SHADING Border and shading can chancing its appearance or to the dotted bine. You can also file the box with a shade or apply shade on the borderline. For this click at the border and shading option from the format menu. In the border and shading dialog box there was there tabs border, page border and shading border gave to the text and page border gave to the whole page and shading gave to the box inside with border.

COLUMS
If you want to divide the document into one, two or three columns then we click at the columns option from the format menu.

TABS
If you want to set the tab position then follow these steps. 1) Type the columns with a tab in-between then.

2) Either double click on the lower base of the ruler or choose .tabs option from the format menu. The dialog box will appear. 3) Set the tab position from tab stop position in tabs dialog box. 4) After that click the ok button.

DROP CAP
Drop cap is a stylized first that generally has a very big size to grasp the attention of the reader to apply the drop cap to your paragraph. Click and choose the drop cap option from the format menu a drop cap dialog box will be appear. TEXT DIRECTION If you want to change the direction of the text like the we want the text in right or left size .etc for this take the box from drawing toolbar then choose text direction option from the format menu .and then change the direction of the text.

CHANGE CASE
If you want to convert the lowercak text into upper case or toggle case or upper case text into lower case then choose change case option from the format menu it automatically convert the text into upper case. BACK ROUND If you want to change the Background color or Background of document then you can make change

in background color anytime for this chooses Background option from the format Menu.

THEME
It is also a background design but the theme are already select designed you never make any change in it. You cant change its color these design etc. They are default design in which you cant make any change.

FRAME
If you want to divide the one document in different screen then click at the new frame page option from the frame command in format menu. Frame divided the document in left, right and etc and you work at time in many windows in one document.

AUTO FORMAT
The auto format feature in word work behind the screen to produce an attractive, easy,-to read word analyzes each paragraph to see how it is used in the document (for exempt, as a heading) for this click at auto format option from the format menu

STYLE AND FORMATTING

You can apply a style to a paragraph before a or after you type the text in the paragraph for this click at style and formatting option from the format menu and then click at format Ta and choose style (font, bordered, bullet etc) after choosing click at the ok

button. Then this style is automatically given to the entire document.

REVEAL FORMATTING
If you create a style you choose you choose color, bordered etc. But you choose color by mistake and you want to change this color then revel for matting, everything that you use style it describe your font, bordered etc for changing you click in reveal formatting option from the format menu and then change the color and choose that color you want.

TOOLS
SPELLING ANDGREMMER
To check the spelling and to remove the error from a document, the various step applied are as follows: 1. Open the document by clicking the open button from the stranded toolbar. 2. To do spells checking from the whole document, you can either press f1 function key from the keyboard or click the spells check button from the.

LANUAGE THEEAURUS
Thesaurus is used to type an alternate word in place of any word type in the document. It will display the Meaning of word. For this you can select the thesaurus command from the tool menu or press the

shift +f7 key co0mbination from the keyboard. The thesaurus dialog box with be displayed.

WORD COUNT
Ms Word count the word in the document it also count the pages, characters, line, paragraphs and etc For this click at word count option from the tool menu.

AUTO SUMMARZE
Auto summarizes option that will automatically create a summary of a document for you. When you select this option .Word will examine the document and highlight the sentence that is most important for this click at auto summarize option for tolls menu.

TRACK CHANGES
If you create your document and know some one make change it then and you want to highlight that change .For this click at track change option from the toll menu word shows changed text in a different color .For remove that change click at accept or reject option from track change command then click ok button it remove all the changes.

LETTER AND MAILINGS MAIL MERGE

The term mail merge is typically used to describe the procure of the merging some form of adorer data base with a form of letter to create a group of

individual letters .It is a good feature of the ms word . Mail merge is used to print letter, enveropes, mailing labels, etc.For this click at mail merge option from the letter and mailing command from the tools menu click starting document select recipientstype a new list createthen there was a dialog box. Click enter the enterer and then save it after that click at write you letter more items and then choose your fields . And insert it. After that there was a toolbar click at <<ABC>>option and then there was all records you add.

MACRO
Macro are used to gave similar effect to whole document for this click at the record new macro button in the tolls menu then select formats that you want after that click at stop recording .After that select the text then go to Margomacros and choose that name and then click at ok buttons it will gave the formatting the whole document which you select.

AUTO CORRECT OPTIONS

If you want to replace text with some other words then the words provides the feature or facility to solve this click at auto correct option from the tools menu with this option you can replace your text and another text.

CUSTOMIZE
If you want to open any toolbar or you want to make your own toolbar and you want to change the animations of the menu then for this click at customize option from the tools menu. Then customize dialog box will open these was a there tabs toolbar command and option in toolbar option you can open any toolbar and click a new tab you make your own toolbar with option tab you make any menu option. OPTION If you want to secure your document with giving a password then click at option command in tools menu and option dialog box will open in this dialog box choose security tab and type the password in file encryption option for this document and then click ok button then it protect your document with password each and every settings of word is done in options dialog box. TABLE DRAW TABLE-:draw table option is used to make the table attractive if you want larger and smaller cells rows having columns divided into sever row arrangement you want to erase the cell or you want

to fill it with a etc for this click at draw table option from the tables menu . INSERT -: if you want to insert the table or you want to add the new columns and rows or cells in the table then click at the insert option from the tables menu . DELETE -:if you want to delete the whole table or you want to delete the particular row or column or cell then click at the delete option from the table menu. SELECT-:if you want to select the whole table or you want to select the particular roe or column or Cell then click at the select option from the tables menu. MERGE CELL-: if you want to combine the two or more cell together it is called merging the cell.so if you want to combine the cells then click at the merge cell option from tables menu. SPLIT CELL-:if you want to split the particular cell in different rows and the columns then click at the split cell option from the tables menu. SPLIT TABLE-:if you want to split the particular table in different parts then click at the split table option from the table menu. TABLE AUTOFORMAT-:if you want to gave the different styles to the table then click at the table autoformat option from the tables menu.

AUTOFIT-:if you want to fit the content in table or you want to fit the table widows or you want to give same size to rows and columns of a table than click at the auto fit option from the table the table menu. Convert:-if you want to convert the text in the table and the table converts into the text then click at the convert option from the table menu. Sort:-if you want to make the text of table in the ascending or descending order then click at the sort option from the tables menu. Formula:-if you want to do add subtract , multiply or any other Arithmetic operation click per etc. then click at the formula option from the table menu. New window:-if you want a new window of same document then click at the new window option from the window menu. Arrange all:- if you open twp document and you want to open at the same time then click at the arrange all option from the windows menu. Split:-if you want to split the one window into the two windows then click at the split option from the window menu. Help:- if you want to review the information about word operation . you can press f1 at any selection and get the required help. And you

want to search features to locate specific information then click at the help option menu which provides office assistant to gave every answer of your question .