Professional Documents
Culture Documents
A. DEFINITION
A word processor is a program that enables you to perform word processing
functions. Word processors use a computer to create, edit and print documents of all
computer applications, word processors are the most common.
To perform word processing, you need a computer, the word processing software
(word processor), and a printer. A word processor enables you to create a document, store it
electronically on a disk, display it on a screen, modify it by entering commands and
characters from the keyboard, and print it on a computer.
A short definition of Microsoft Word is that, it is an application software that enables
users to opening of files, saving, editing, printing of documents.
ADVANTAGES OF MS-WORD
It has more simplicity than any other word processing software.
The formatting procedure is easier
Changes can be made without retyping the whole document unlike a typewriter.
Printing is made possible after correcting the mistakes
- This key helps in right clicking any programs, files, documents you wish to
work on.
- This is called the space key, it helps in giving gaps in-between word you are
typing.
To Open
Click on file
Select New and click for a new document
Select open and click for an existing document
To set up a page
Click on file
Select and click page setup (then a dialog box is displayed)
Set the margins of your page to your taste either in portrait or landscape
Page Setup
Select File/page setup from the menu bar to format the page, set margins, and add
headers and footers.
The dialog box displayed will sow the margins, paper and layout
1. Margins setup helps you to set your paper’s margins, top, bottom, left, and right to
your taste. Then also the orientation whether to portrait or landscape. There you see
pages, you can set how you want your pages to be.
The default will help you to have a default or original setting of your margins.
2. Paper setting helps you to set the width and height of your paper and then default
remains the in-build settings.
3. Layout helps you to set your line numbers and boarders as well as the default remains
the same.
CLOSING
After you might have saved your document and all open programs
Click one of the control button that has X sign
Or
Press Alt + F4
Clear or Delete
The option allows you to delete any unwanted text at any point in your document.
Step 1: If not all text, select the portion to be deleted or (highlight your text)
2: Select clear or del. from the edit menu.
FORMATTING
Fonts (What is it?)
This feature allows you to change the font type at the insertion point of the document
or, indeed, to change the font for any amount of selected text. This enables you to give the
text in your documents different look and styles.
MORE ON MS-WORD
A. PARAGRAPHING: (Tab points, line spacing etc) (indenting)
You can indent paragraphs left, right, first line, hanging
Using the indent icons. To quickly indent or un-indent a paragraph, you can use the
increase indent and decrease indent icons on the toolbar
Select the paragraph you wish to indent or place the insertion point in the
paragraph you wish to indent
From the format menu, select the paragraph command to display the paragraph
dialog box.
Line Spacing
The line spacing is automatically specified according to the tallest character on each
line. The options for default line spacing include single, 1.5 lines, double, at least
(current point size), exactly, and multiple lines.
B. TABLES
The options from the menu allows you insert table into your document or put text in
table form and perform same basic arithmetical options. To insert table:
Step 1: Position your cursor where you want the table. Select table from the menu
2: Select insert table
3: Enter the number of rows and columns desired
4: Enter the text or data into the cells.
At any point in the table, columns and rows can be inserted; select add row or
column to perform this action.
5: Changing the width and height of the cells. Select cell height or width to perform the
option.
6: Select OK or press enter
Deleting cells, select delete cell from the table option
Select delete cell up, left etc to delete
Click OK or press enter key
To remove other from the table, select gridline from the table option to add or
remove. The information in the table can be sorted in ascending or descending order
depending on your choice (text or numbers)
Select SORT from the table, select ascending or descending
Select OK or press enter key
To perform calculations
Step 1: enter all values into the cells
2: position the cursor where you want the result to be retrieved
3: select formula from the table option in the formula box. Enter the formula to generate
the result e.g (a + b), select paste
C. DRAWING
When working on Microsoft Word, excel, PowerPoint. There is grace of drawing some little
images, objects, logos, etc
To get started
Step 1: Select toolbars from view menu
2: Select Drawing
Then the drawing options will be displayed and here are the options
a. Autoshapes: These are default shapes for quick logos
b. Word art: To design your words
c. Objects: This is automatic objects
d. Textbox: To add text to your drawing
e. Clipart: This is ready made or default pixs
f. Pixs: You can insert pictures, so far it is on the system
g. Fill color: To color the background of your object
h. Draw: To draw an object to your taste
SHORTCUT KEYS
Action Keystroke
Open a Document Ctrl + O
New Document Ctrl + N
Save As F12
Save Ctrl + S
Print Ctrl + P
Help F1
Select all Ctrl + A
Copy Ctrl + C
Cut Ctrl + X
Paste Ctrl + V
Undo Ctrl + Z
Redo Ctrl + Y
Bold Ctrl + B
Italics Ctrl + I
Underline Ctrl + U
Left Justified Ctrl + L
Center Justified Ctrl + E
Right Justified Ctrl + R
Close Application Alt + F4