Common Computer Applications Used in Performing

Computer Related Duties

Microsoft Office Application

a. MS Word- A word processing application used for creating
documents such as letters, brochures, activity programs, and
learning activities.
b. MS Excel- is a spreadsheet
program ideal for entering,
calculating, and analyzing numeric
data such as sales figures, sales
taxes, and student’s grades.
c. MS Powerpoint- is a
presentation tool that uses
graphical approach presentation in
the form of slides.
LESSON 4: INPUT DATA INTO
COMPUTER

MS WORD INTERFACE
STEPS ON HOW TO START THE PROGRAM

1. Click Start Menu (Window Logo).

2. Menu Appears or Click the ALL Programs from
the menu.
3. Select Application/Program (example: MS
Word)
WORKING WITH THE WORD ENVIRONMENT

● When you open Word

for the first time, the
Start Screen will
appear.

● Click New Document

● Locate and Select
Blank document
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2. The Quick Access Toolbar

Let’s you access common commands such as:

save, undo, and redo commands. Click the drop-
down arrow to see the menu.
 3. The Tab List & Ribbon

The Tab List contains multiple tabs you will need to

perform common task in Word. Under each tab, you
will see different command groups, this is called
Ribbon.
5. The Command Group

Contains a series of different commands. Some

groups have an arrow in the bottom-right corner,
which you can click to see even more commands.
6. The Ruler

The Ruler is located at the top and to the left of

your document. It easier to make alignment and
spacing adjustments.
9. Scroll Bar

Click and drag

the vertical
scroll bar to
move up and
down through
the pages.
10. Document Pane/Working Area

This is where
you’ll type and
edit text in the
document.
12. Zoom in and out

Used to zoom in or out the document

pane.
13. Document Views

There are three ways to view a document:

Read Mode, Print Layout, Web Layout
OPEN, COPY, MOVE A FILE
Opening a file

If the word document is open, click Ctrl + O then
choose an existing file.

Click MS Word from Desktop to open.

Go to Start Button then choose the MS Word.
Copying a file
⮚ Locate the file or document you want to copy.
⮚ Click 1 time on the file. DO NOT open the file or document.
⮚ On the Menu Click the EDIT button.
⮚ Choose Copy. A dialog box will appear. Choose the place
you wish to copy the file/document to.
Create Folders
Creating a folder is an easy way to organize your
documents.
⮚ On the desktop, right-click to create a folder
⮚ Click New + Folder
⮚ Name your folder
⮚ Press enter