FAQs = Claiming in TEM post implementation of guidelines for capturing “GST”

Below are some of the questions received from our employees while
submitting the claim in the TEM with GST. Clarifications to those questions
are given below:

Q. The service provider (Hotel for example) has given the GST bill in name of our
company, but our GST number of the respective state (PIL) is not mentioned in
the Invoice.

A. GST credit is available only if the Invoice is in name of company and company
GSTN number is mentioned on Invoice. Please ensure that wherever GST paid
transactions are entered by employees, the Invoice has been taken in the name of
company and with company GST Number.

Q. GST no of hotel is available in bill but PIL GST not available in bill for whatever
reason i.e. hotel not mentioned

A. IF Hotel is registered and charging GST, then it is mandatory to have PIL

registration number mentioned on the hotel bill and to be claimed accordingly by
the employee.
Claims of GST charge to PIL without PIL GSTN number mentioned will be
disallowed with effect from 1st August 18. (Expense claims for the month
August’18 onwards).

Q. Radio Taxi (example OLA) is generally booked in employee name but in GST
scenario how bill can be taken in name of PIL / how to claim or let current process
to follow

A. For OLA / Uber/ Pre-paid Taxis/ Authorised metered taxis etc. company is not
eligible for GST Credit. Employees can take the bill in their own name and claim
the amount with GST. Mentioning the GST number on Invoice is also not
required. Employee can consider it as non-GST and claim full amount without
breakup day wise.
This comes under No GST transaction

Q. Where employee claims expenses with NO GST and the registration status as
“NO”, does the bill number and date required to be filled.

A. NO, Invoice number and dates are not mandatory.

Q. Employee opt for hotel where per day cost is lesser than his per day eligibility
& bill is not GST compliant (NO GST bill)

A. If Vendor is charging GST, it is mandatory for the employee to incorporate PIL

GST no and claim the amount.
If Vendor is not charging GST (Not registered), in such case it will be NIL GST
transaction and therefore no need mention GST details in TEM

Q. Employees travel with own car for same day return / next day return & claim
total KM @ Rs.7.35/- per KM where no supporting is asked for as per guidelines &
getting booked under "rail/ bus" / Petrol GL code .

A. This comes under No GST transaction

Q. Particular designation are allowed to claim Local market visit with own car at a
fixed rate per km as per the policy & refreshment expense Rs.100/- per day where
no supporting documents is asked for as per guidelines which is also getting
booked in GL --Daily Allowance--Site allowance.

A. This comes under No GST transaction

Q. Field force employee do not submit supporting documents upto Rs.250/-

in one side travel & 500/- for both ways on single day if same day return as
per employee guidelines.

A. This comes under No GST transaction

Q. Many times an employee books Rail ticket of 2-3 people on behalf of them &
claims separately;1 person providing original & others xerox. How they will claim
now?

A. Base fare to be divided & GST to be claimed by one person only.

Q. If there are multiple Food bill without GST then is it required to select line wise
amount with NO selection or in single line item amount will do

A. For GST requirements – No GST credit is eligible for expenses on FOOD to the
Company. Accordingly, for said expenses no need to incorporate GST number on
Invoice and record GST transaction in TEM. Employee can consider it as non GST
and claim full amount without breakup day wise.
This comes under No GST transaction

Q. If vendor has given bill with GST no but bifurcation not available in bill OR Bill is
collected by employee but PIL GST number not in Bill.

A. If Bill does not mention GST Tax amount separately,

For TEM – Please select GST registered? “NO”