QUALITY AUDIT PROCEDURE MANUAL

IX-ENG-QAPM-001
QUALITY AUDIT CHECKLISTS

AIXL/QAPM/ACL 12

2.12 AUDIT CHECK LIST – FUEL PROVIDERS

1. Auditee:
Name _________________________________________________________ Signature _________________________________
Email Id ________________________________________________________Phone Number _____________________________
2. Auditors:
a. Name (Lead Auditor) ____________________________________________ Signature _________________________________
b. Name _________________________________________________________ Signature _________________________________
c. Name _________________________________________________________ Signature _________________________________

NAME OF THE ORGANIZATION:

ACTIVITY CENTRE:

LOCATION:

DATE OF AUDIT:

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PART A – FUEL PROVIDER MANAGEMENT

AIXL Org UN
Regulatory Manual AUDIT Manual SAT SAT N/A FINDING/ OBSERVATION /
S/N Reference Reference TITLE/ DESCRIPTION/REQUIREMENTS INSTRUCTION REMARKS
Ref
CAR Sec 2, Check previous inspection findings and ensure all
1 CAPM
Series ‘E’ Check records
1.11.4 C deficiencies have been rectified.
Part I
CAR Sec 2, Check the approval of fuel provider.
2 CAPM Check
Series ‘E’ 1.11.4 C Record the validity of approval. records
Part I
Check the explosive license, factory license &
CAR Sec 2,
CAPM insurance given by the regulatory. Check
3 Series ‘E’ 1.11.4 C records
Part I
Record the validity of licence.
CAR Sec 2, Check the updated Manuals are available at fuel
4 CAPM Check
Series ‘E’ 1.11.4 C station. records
Part I

CAR Sec 2, Check the procedure for monitoring the training

5 CAPM Check
Series ‘H’ details (training done date, due date) of the
1.11.4 C records
Part II staff.

CAR Sec 2, Check the display of certificate of fuel providers,

6 CAPM Inspect
Series ‘E’ certificate of approval approved by regulatory
1.11.4 C visually
Part I authority.

CAR Sec 2, Check whether the fuel Providers has provided

7 CAPM Inspect
Series ‘E’ suitable office accommodation at appropriate
1.11.4 C visually
Part I location.

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AIXL AUDIT Org UN

S/N Regulatory Manual TITLE/ DESCRIPTION/REQUIREMENTS Manual SAT SAT FINDING/ OBSERVATION/
INSTRUCTION N/A
Reference Reference Ref REMARKS

CAR Sec 2, Check whether training standards for personnel

CAPM Check
8 Series ‘H’ performing the fuelling of an aircraft is described
1.11.4 C records
Part II in the manual?

Ensure fuel suppliers are maintain standards of

fuel safety and quality acceptable to the
CAPM operator and fuel delivered and loaded onto
Check the records and
9 GRH 4.1.1 1.11.4 C aircraft is:
specifications
(b)(iv) i) of the correct grade and specification for each
aircraft type;
ii) free from contamination.

Check ‘ up-keep ‘of the following documents:

a. Water check records of storage tanks
/ refuellers / dispenser.
b. Copper Strip/ Silver Strip Test reports.
c. Millipore Test Reports for each
refueller.
d. Microbiological Test report for each
storage tank.
CAR Sec 2, e. Calibration records of P.D. gauges
Series ‘H’ Part CAPM fitted on filters on storage tanks/ Check documents as
10 1.11.4 C refuellers / dispensers.
III instructed
f. Filter inspection/ change records.
g. Storage tank / refueller inspection and
cleaning records.
h. Quality Control log sheet.
i. Quality Control Release certificates.
j. Quality Control Test reports.
k. Aircraft Delivery receipts.
l. Records of static bonding resistance
inspection.
m. Certificate from Chief of Explosive.

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PART B - REFUELLERS / FUEL DISPENSERS

AIXL AUDI Org SAT UN

S/N Regulatory Manual TITLE/ DESCRIPTION/ REQUIREMENTS Manual SAT FINDING/ OBSERVATION/
N/A
Reference Reference INSTRUCTION Ref REMARKS
CAR Sec 2, N
CAPM Check previous inspection findings and ensure all
1 Series ‘H’ Part Check records
1.11.4 C deficiencies have been rectified
III
CAR Sec 2, Check that labeling and colour coding of the
CAPM
2 Series ‘H’ Part refuellers /fuel dispensers are proper including at Inspect visually
1.11.4 C
III fuel inlet and outlets.
CAR Sec 2, Check that delivery hoses/ nozzles are colour
CAPM
3 Series ‘H’ Part coded in accordance with their respective product Inspect visually
1.11.4 C
III colour coding.

CAR Sec 2, Check that open-ended pipes, hoses and sampling

CAPM
4 Series ‘H’ Part points are provided with dust caps/ plugs or other Inspect visually
1.11.4 C
III suitable protection.
Check that date of cleaning (once in a year) /
CAR Sec 2, CAPM inspection (once in a year) of refueller tanks is
5 Series ‘H’ Part Check records
1.11.4 C painted on the refueller. Record the date of last
III cleaning /inspection ________________.
Check that refuellers are purged of water and
CAR Sec 2, sediments once a day before use. (Purging points Inspect visually
CAPM
6 Series ‘H’ Part are all drain cocks, tank compartments, filter and cross check
1.11.4 C
III separators, fuel monitors, micro filters, gauge with records
filters and air separators etc.)
CAR Sec 2, CAPM Check that hose end protection filters are
7 Series ‘H’ Part Check records
1.11.4 C inspected regularly (at least once in a month).
III
CAR Sec 2, CAPM Check that refuellers delivering AVGAS/ATF are
8 Series ‘H’ Part Inspect visually
1.11.4 C equipped with micro filter (5 micron).
III
CAR Sec 2, Check that the elements of filter separators are
CAPM
9 Series ‘H’ Part replaced once in three years or as approved. Check records
1.11.4 C
III Record date of last replacement.

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AIXL AUDIT Org UN

S/N Regulatory TITLE/ DESCRIPTION/REQUIREMENTS SAT FINDING/ OBSERVATION/
Manual INSTRUCTION Manual SAT N/A
Reference Reference Ref REMARKS

CAR Sec 2, Ensure that elements of filter separators are

CAPM
10 Series ‘H’ Part replaced once in three years or as approved. Check records
1.11.4 C Record the date of last replacement_
III

CAR Sec 2, Check that the elements of monitors are replaced

CAPM
11 Series ‘H’ Part after two years use or as approved. Check records
1.11.4 C
III Record the date of last replacement.

Check that the filtration systems in refueller /

CAR Sec 2, CAPM dispensers are subjected to Millipore test by
12 Series ‘H’ Part Check records
1.11.4 C gravimetric method once in three months.
III Record the date of last Millipore test.

CAR Sec 2, Check that the fuel delivery hoses are re-
CAPM
13 Series ‘H’ Part circulated when product is dormant for a period Check records
1.11.4 C
III of 48 hours.

Check that Pressure Differential gauges fitted

on the refuellers / fuel dispensers are
CAR Sec 2, CAPM functioning properly. (Dial Type Gauges are to
14 Series ‘H’ Part Inspect visually
1.11.4 C be checked once in a year against Master
III pressure Gauge & Direct Reading Gauges are to
be checked every time they are used)

CAR Sec 2,
CAPM
15 Series ‘H’ Check the serviceability of Dead Man Control. Check operation
1.11.4 C
Part III
CAR Sec 2, CAPM Check that serviceable fire extinguishers are
16 Series ‘H’ Part Inspect visually
1.11.4 C stowed in the refuellers / fuel dispensers.
III

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AIXL AUDIT Org UN

S/N Regulatory TITLE/ DESCRIPTION/ REQUIREMENTS SAT SAT FINDING/ OBSERVATION/
Manual INSTRUCTION Manual N/A
Reference Reference Ref REMARKS

CAR Sec 2, CAPM Check that there is no leakage from refuellers /

17 Series ‘H’ Part Inspect visually
1.11.4 C fuel dispenser pipelines, filters, hose etc.
III
CAR Sec 2, CAPM Check the conditions of earthing/ bonding
18 Series ‘H’ Part Inspect visually
1.11.4 C accessories.
II
CAR Sec 2, CAPM Check the refueled body properly bonded to
19 Series ‘H’ Part Inspect visually
1.11.4 C earthing plate & bonding reel.
II
CAR Sec 2, Check the water contamination detecting media
CAPM (AQUDIS CAPSULE). Record the batch no & due
20 Series ‘H’ Part Inspect visually
1.11.4 C date.
III
CAR Sec 2, CAPM Check the condition of lights, indicators & siren on
21 Series ‘H’ Part Inspect visually
1.11.4 C the refueller.
III

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 QUALITY AUDIT PROCEDURE MANUAL
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PART C - FUEL VENDOR FACILITY

Static Facilities:

Tank Type of Presence of Water/ Condition of Date of last

Capacity
No. Fuel Sediments Floating Section Inspection

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AIXL Org UN
Regulatory Manual AUDIT Manual SAT SAT N/A FINDING/ OBSERVATION/
S/N Reference Reference TITLE/ DESCRIPTION/REQUIREMENTS INSTRUCTION REMARKS
Ref

CAR Sec 2, Check that the surroundings of the storage facilities

CAPM
1 Series ‘H’ Part are clean, free from accumulated Water and Inspect visually
1.11.4 C
III garbage.

CAR Sec 2, Check that pipe lines and valves are properly
CAPM
2 Series ‘H’ Part painted and direction of flow are indicated as Inspect visually
1.11.4 C
III appropriate.

CAR Sec 2, Check that the inlet and outlet filters are installed in
CAPM
3. Series ‘H’ Part the tanks are of proper types and inspect / replaced Inspect visually
1.11.4 C
III regularly

CAR Sec 2,
CAPM
4 Series ‘H’ Part Check the condition of manholes over the tanks Inspect visually
1.11.4 C
III

CAR Sec 2,
CAPM Check the condition as well as the buoyancy of the
5 Series ‘H’ Part Inspect visually
1.11.4 C floating sections
III

Check availability of adequate and correct type of

CAR Sec 2, CAPM fire-fighting equipment such as fire extinguishers,
6 Check presence
Series ‘H’ Part III 1.11.4 C sand buckets, fire bats and fire proof jackets as per
OISD (Oil Industry Safety Directorate) requirement.

Check whether fire extinguishers are being inspected

CAR Sec 2, CAPM Check as
7 regularly. Check records. (Next inspection due date
Series ‘H’ Part III 1.11.4 C instructed
should be painted on the fire extinguishers)

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AIXL Org UN
Regulatory Manual AUDIT Manual SAT SAT N/A FINDING/ OBSERVATION/
S/N Reference Reference TITLE/ DESCRIPTION/ REQUIREMENTS INSTRUCTION REMARKS
Ref

Check that personnel handling fuels are well

CAR Sec 2, CAPM Sample
8 conversant with the type and operation of the Fire
Series ‘E’ Part I 1.11.4 C interview
extinguishers.

CAR Sec 2, CAPM Check whether actual fire drill is being carried out at
9 Check records
Series ‘H’ Part III 1.11.4 C regular intervals.

CAR Sec 2, CAPM Check availability of proper sampling kits and their Check presence
10
Series ‘H’ Part III 1.11.4 C condition. and condition
Check that personnel authorized for sampling are
CAR Sec 2, CAPM Interview the
11 well conversant with the sampling procedures and
Series ‘H’ Part III 1.11.4 C personnel
the precautions to be taken for sampling

CAR Sec 2, CAPM Check that dedicated sampling kits are available for Check presence
12
Series ‘H’ Part III 1.11.4 C each product and condition

Check that there is suitable facility for pressure Check for facility
CAR Sec 2, CAPM
13 testing / commissioning of hoses and concerned and interview the
Series ‘H’ Part III 1.11.4 C
personnel are well conversant with procedures personnel
Check whether the filter elements being used for
CAR Sec 2, CAPM Check the records
14 receipts and deliveries of ATF are of approved
Series ‘H’ Part III 1.11.4 C and specifications
specifications

CAR Sec 2, CAPM

15 Check availability of Millipore test kit. Check presence
Series ‘H’ Part III 1.11.4 C

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AIXL Org UN
Regulatory Manual AUDIT Manual SAT N/A FINDING/ OBSERVATION/
S/N Reference Reference TITLE/ DESCRIPTION/ REQUIREMENTS INSTRUCTION SAT REMARKS
Ref

Check all the static bonding points for satisfactory

CAR Sec 2, CAPM Check condition
16 condition and the resistance values are within the
Series ‘H’ Part III 1.11.4 C and record values
specified limits and are legibly painted at the points.

Check availability of water detecting paste/capsules.

CAR Sec 2, CAPM Check presence
17 Check that these are procured from an approved
Series ‘H’ Part III 1.11.4 C and documents
source and check their validity.

Check that the proper procedures are displayed in a

prominent place to deal with the following situations:
a. In case of fire in the storage tanks / refuellers
CAR Sec 2, CAPM / annex buildings Verify the
18
Series ‘H’ Part III 1.11.4 C b. In case of leakage / spillage of fuels compliance
c. In case of lightning strike / thunder storm /
rain
d. In case of electrical short circuit.

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AIXL UN
Regulatory Manual AUDIT Org Manual SAT FINDING/ OBSERVATION/
S/N TITLE/ DESCRIPTION/ REQUIREMENTS Ref SAT N/A
Reference Reference INSTRUCTION REMARKS

CAR Sec 2, CAPM

19 Check the condition of EPI coating of tanks (for ATF). Inspect visually
Series ‘H’ Part III 1.11.4 C

CAR Sec 2, CAPM Check frequency of tank cleaning and record date of
20 Check records
Series ‘H’ Part III 1.11.4 C last cleaning of tanks.

Check that proper procedures are displayed in a

prominent place to deal with the following situations:
a) In case of fire in the storage tanks / refuellers /
CAR Sec 2, CAPM
21 annex buildings. Inspect visually
Series ‘H’ Part III 1.11.4 C
b) In case of leakage/spillage of fuels.
c) In case of lightning strike/ thunder storm/rain.
d) In case of electrical short circuit.

CAR Sec 2, CAPM Check the condition of floating suction of the storage
22 Inspect visually
Series ‘H’ Part III 1.11.4 C tank.

CAR Sec 2, CAPM Check the firefighting equipment provided in

23 Inspect visually
Series ‘H’ Part III 1.11.4 C adequate number at various points in the location.

CAR Sec 2, CAPM

24 Check earth pits are properly maintained. Inspect visually
Series ‘H’ Part III 1.11.4 C

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QUALITY AUDIT CHECKLISTS

PART D- HYDRANT SYSTEM

AIXL Org Manual UN

Regulatory Manual AUDIT SAT FINDING/ OBSERVATION/
S/N TITLE/ DESCRIPTION/REQUIREMENTS Ref SAT N/A
Reference Reference INSTRUCTION REMARKS
CAR Sec 2, CAPM
25 Series ‘H’ Part Check source of supply for the hydrant system. Inspect visually
1.11.4 C
III
CAR Sec 2, CAPM Check that adequate manpower commensurate
26 Check records
Series ‘E’ Part I 1.11.4 C with the facility is available.

CAR Sec 2, CAPM Check that adequate trained personnel are

27 Sample interview
Series ‘E’ Part I 1.11.4 C available for manning the control room.

CAR Sec 2, CAPM Check that the facility is provided with necessary
28 Check records
Series ‘H’ Part III 1.11.4 C earthing points and inspected regularly.

CAR Sec 2, CAPM Check that the hydrant pits are grade marked,
29 Inspect visually
Series ‘H’ Part III 1.11.4 C kept clean and free of water.

Check that all visible pipe lines and valves are

CAR Sec 2, CAPM
30 grade marked and direction of flow are marked Inspect visually
Series ‘H’ Part III 1.11.4 C
properly.
Check that the hydrant system is provided with
necessary fire-fighting facilities at the location
CAR Sec 2, CAPM
31 such as fire hydrant system, foam system, Inspect visually
Series ‘H’ Part III 1.11.4 C
portable fire extinguishers and fire-fighting
equipment.

Check the conditions of the firefighting system.

CAR Sec 2, CAPM Check condition
32 Check records pertaining to inspection carried out
Series ‘H’ Part III 1.11.4 C and records
on fire-fighting system/ extinguishers etc.

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AIXL Org SAT UN

S/N Regulatory Manual TITLE/ DESCRIPTION/ REQUIREMENTS AUDIT Manual SAT N/A FINDING/ OBSERVATION/
Reference Reference INSTRUCTION Ref REMARKS
Check the following maintenance and test
records:
a) Daily Q.C log sheet;
b) water check records;
CAR Sec 2, CAPM c) Fuel batch records;
33 Check records
Series ‘H’ Part III 1.11.4 C d) Cooper/ Silver corrosion test report;
e) Millipore test report;
f) Microbiological test report;
g) Fuel specification test report;

Check the calibration records of the following

CAR Sec 2, equipment/
Series ‘H’ Part gauges:
CAPM
34 III a) Master thermometer; Check records
1.11.4 C
b) Hydrometer;
c) Master pressure gauge;
d) Flow meters.

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