GENERAL NOTE

To complete the proposal, the Bidder must fill-up the annexed data sheets as per the instruction given
below and also in various section of this Tender Document.

Tenderer shall furnish the data required above by typing in appropriate places against each item in the
proforma. These must be properly signed by an authorized representative of the Tenderer as token of
verification of the data submitted. These signed pages in their entirety shall be returned with and shall
form a part of Tenderer's original proposal. Failure to comply with above requirements may result in
rejection of the Tender.
 CONTENTS

SCHEDULES DESCRIPTION

SCHEDULE-I KEY PARTICULARS OF BIDDERS

SCHEDULE-II DEVIATION SCHEDULE – COMMERCIAL (CONDITIONS OF CONTRACT)

SCHEDULE-III DETAILS OF SIMILAR WORKS DONE DURING PAST FIVE YEARS

SCHEDULE-IV CONCURRENT COMMITMENTS OF THE BIDDER

SCHEDULE-V ORGANISATION STRUCTURE WITH CONTACT DETAILS OF THE BIDDER

RELATED TO THIS TENDER

SCHEDULE-VI MAJOR EQUIPMENT, PLANT & MACHINERY AND MANPOWER & STAFF
DEPLOYMENT

SCHEDULE-VII TURNOVER & PROFIT AFTER TAX DETAILS

SCHEDULE-VIII DECLARATION SHEET

 SCHEDULE - I

KEY PARTICULARS OF BIDDERS

1.00.00 Name of Bidder, postal address, cable address, telex, :

telephone no., fax number and e-mail number

1.01.00 Nature/status of bidding firm (whether sole :

Proprietary/Partnership)/ Private Limited/Public
Limited/Public Sector

1.02.00 a) In case of individual : Give full name, address, place and :

nature of business

b) In case of partnership firm : Give the names of all the :

partners and their addresses

c) In case of companies : Give date and place of registration :

including date of commencement certificate in case of
public companies

1.03.00 Do you anticipate any change in the ownership during :

proposed period of work ?

2.00.00 Nationality :

3.00.00 Names of responsible persons and their designation : (for :

handling all aspects of this tender/ order)

Person Designation Based at Tel. No./E-mail/Fax No.

a)
b)
c)
d)

4.00.00 Bidder’s Proposal Number and Date :

5.00.00 Validity of offer, counted from the date of opening of Bid :

6.00.00 Are the lumpsum and unit break-up prices firm? if not, :
escalation formula(s) and ceiling limit

7.00.00 Details terms of payment :

8.00.00 Bid bond furnished in the prescribed proforma :

9.00.00 The offer is complete covering all the intents of the :

specification

10.00.00 Include following services as required in specification (Answer :

yes or no)

10.01.00 Manufacture :

10.02.00 Testing at works :

10.03.00 Delivery ex-works property packed :

10.04.00 Transportation :

10.05.00 Transit insurance :

10.06.00 Storage at site in Bidder’s own store and management of the :

store and storage insurance

10.07.00 Handling, erection, including supply of all skilled, semi-skilled :

and unskilled labour, tools and plant including consumables,
first fill of lubricants etc.

10.08.00 Testing, trial run and commissioning and handling over :

10.09.00 Sustained load test :

10.10.00 Guarantee test run :

10.11.00 Training of Purchaser’s personnel

11.00.00 Whether Bidder has acquainted himself with the site :

conditions including railway and road approach

12.00.00 Equipment warranty period :

13.00.00 Furnished a base offer strictly according to the specification : Yes/No

requirement

13.01.00 Furnished alternative offer(s) in addition to the offer as in : Yes/No

13.00.00 above.

13.02.00 If so, a list high-lighting major deviations in : Yes/No

the alternative offer(s) shall be furnished

14.00.00 Bidder agreeable to to pay liquidated damage for :

14.01.00 Late delivery : Yes/No

14.02.00 Late commissioning : Yes/No

14.03.00 Deficiency in equipment /system performance : Yes/No

Bidder to indicate ceiling limit on cl. 14.00.00 if any

15.00.00 Are all taxes, duties levies etc. included in the Bid

16.00.00 Heaviest equipment /assembly to be transported :

16.01.00 Weight in tonne :

16.02.00 Dimensions in metre, length x width x height :

17.00.00 Largest equipment/assembly to be transported :

17.01.00 Weight in tonne :

17.02.00 Dimensions in metre, length x width x height :

18.00.00 Requirement of construction power :

19.00.00 Requirement of construction water :

20.00.00 Requirement of space :

20.01.00 Storage space :

20.02.00 Space of fabrication yard :

20.03.00 Space for construction site office :

21.00.00 Construction of all accommodation for supervisory :

personnel, labour etc. included

22.00.00 Bidder confirms the supply of all spare parts and special tools : Yes/No
and tackles as may be necessary during the entire expected
lift span of the plant supplied by him

23.00.00 List of construction equipment and facilities proposed to be : Yes/No

arranged by Bidder for use during site work enclosed with
offer.

24.00.00 Organisation chart enclosed for following indicating category

of personnel and number

a) Design office activities including project management : Yes/No

b) Site activities upto handling over : Yes/No

25.00.00 For cleaning, flushing, etc. all equipment & accessories : Yes/No
included

26.00.00 All layout plans and a general plan for the system & sub- : Yes/No
system enclosed

27.00.00 Periodic meetings for design approval/ co-ordination etc. : Yes/No

with adequate no. of persons from each discipline included

28.00.00 Estimated total requirement of instrument air :

a) Normal :

b) Maximum :

29.00.00 Estimated total requirement of service water :

a) Normal :

b) Maximum :

30.00.00 Structural design should be based on Indian standards and : Yes/No

design criteria as specified.
 SCHEDULE – II

DEVIATION SCHEDULE – COMMERCIAL (CONDITIONS OF CONTRACT)

Tender References
Reasons /
Sr. CL.NO. / PAGE Cost of
Deviation taken
No. NO. / VOLUME Description as specified withdrawing
NO. deviation

We confirm that above the only deviation from the bid document.

Note :

1. Additional sheets of similar size and format may be used as per Bidder’s requirement and shall be
annexed to this schedule.

2. Deviations to tender documents, if any, shall be indicated only in this schedule.

3. Deviations listed elsewhere will be summarily rejected and shall be ignored.

SIGNATURE OF
BIDDER _____________________

NAME _____________________

DESIGNATION _____________________

COMPANY SEAL DATE _____________________

 SCHEDULE – III

DETAILS OF SIMILAR WORKS DONE DURING PAST FIVE YEARS

Sl. Full postal address of Description of the Value of Completion time Date of Actual Month & year of completion
No. client & name of officer- work (shall contract as stated commencement of completion
in-charge with indicate work time (Month)
Telex/Tel. No. parameters)

1 2 3 4 5 6 7 8

Refer attached Annexure - I

Certified that documentary proof for above information is enclosed to include in Volume-I of the Tender

SIGNATURE OF
BIDDER _____________________

NAME _____________________
DESIGNATION _____________________

COMPANY SEAL DATE _____________________

 SCHEDULE – IV

CONCURRENT COMMITMENTS OF THE BIDDER

Sl. No. Full postal address of client Description of the work Value of Date of Schedule completion % of completion Expected date
& name of officer-in-charge contract commencement of period as on date of completion
work

1 Refer attached Annexure - I

Certified that documentary proof for above information is enclosed.

Note : Additional sheets of similar size and format may be used as per Bidder’s requirement and shall be annexed to this schedule.

SIGNATURE OF
BIDDER _____________________

NAME _____________________

DESIGNATION _____________________

COMPANY SEAL DATE _____________________

 SCHEDULE – V

ORGANISATION STRUCTURE WITH CONTACT DETAILS OF THE BIDDER RELATED TO THIS TENDER

Sr. No. Name Designation Department Contact No Mobile No Email ID

1 2 3 4 5 6 7

SIGNATURE OF
BIDDER _____________________

NAME _____________________

DESIGNATION _____________________

COMPANY SEAL DATE _____________________

 SCHEDULE VI

MAJOR EQUIPMENT, PLANT & MACHINERY AND MANPOWER & STAFF DEPLOYMENT

Quantity of Equipment, Plant & Machinery

Sr.
EQUIPMENT TYPE
No
Remarks
Capacity Unit Initial Mobilization Complete Mobilization

1 Refer attached Annexure – II & III

Note: Additional sheets of similar size and format may be used as per Bidder's requirement and shall be annexed to this schedule.

SIGNATURE OF
BIDDER _____________________

NAME _____________________

DESIGNATION _____________________

COMPANY SEAL DATE _____________________

 SCHEDULE VII

TURNOVER & PROFIT AFTER TAX DETAILS

Turnover Profit After Tax

Sr. Financial Year
(Rs. In Lacs) (Rs. In Lacs)

1 2016-2017

2 2015-2016

3 2014-2015

4 2013-2014

5 2012 - 2013

SIGNATURE OF
BIDDER _____________________

NAME _____________________

DESIGNATION_____________________

COMPANY SEAL DATE _____________________

 SCHEDULE VIII

DECLARATION SHEET

I, ...................................……………………….
certify that all the above typed in data and
information pertaining to this specification are
correct and is a true representation of the equipment
and services covered by our formal proposal
number....…..……………... dated ............………..

I hereby certify that I am duly authorised

representative of the Bidder whose name appears
above my signature.

Bidder's Name ……………….......................................………

Authorised Representative's
Name (Typed)

Manufacturer's Intent The manufacturer hereby agrees to fully comply with

the requirements and intend to this specification for
the price indicated.

Authorised Representative's
Signature .......................................………………………

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