The Appa Public School: Sharnbasveshwar Vidya Vardhak Sangha's

Sharnbasveshwar Vidya Vardhak Sangha’s
THE APPA PUBLIC SCHOOL

SENIOR SECONDARY, AFFILIATED TO CBSE, AFF. NO. 830397
NO ITEM The flow of events Things required Person in-charge

1. Line up The students are lined up in three separate files; in the middle 1. Band, Cadets – 30, and Mr Gangadhar
are the Captains and Vice-captain beginning with the School their in-charge
Captains. 15 NCC Cadets on the left and another 15 on the 2. Scouts and Guides -30 Mr Uday
right, in the same way 15 Scouts and 15 Guides on the right and their in-charge
and left behind the NCC. The commander at the fore front on 3. Band team and in-charge Mr Anil Natikar
the line up.
4. Venue for line up Mr Anil Natikar
5. Marking on the venue
5. The band In front of the commander, is the band team stationed. 1. Band Students Mr Anil Natikar
As the Chief Guest and other are ushered into the line-up area, 2. Band instrument
the commander reports and gives commands and salutes 3. Band costume
4. Band practice
6. Introduction by MS gives the introduction, followed by commands and the 1. Teacher MC Ms Lubna and Ms
MC onward movement of the line-up starts with the band. 2. Student MCs Supriya
3. Script for all MCs
4. Mike System
5. Assistant to MC to
check all things are in
place before each item.
7. Guard of Honour The 6 NCC cadets stationed in front of the Centenary to give 1. Student cadets Mr Gangadhar
Guard of Honour (GoH) to the Chief Gusts (CG) and others. 2. Arrangements
information
3. Procedures information
8. Guard of Honour The 6 NCC cadets stationed in front of the Centenary Hall 1. Student cadets
gives a guard of Honour to the Chief Guest and Guest of 2. Arrangements
Honour at the gate of the Centenary Hall (CH) as they are information
ushered into the CH. Guests are accompanied by the others 3. Procedures information
(Principal, VP and other Coordinators)
9. Reception at the After the GoH, when all enters CH, the MC announces the 1. Cleaning and Decorating To be given
entrance arrival of the guest, the Captain and VCs. Once they pass the Poojya Basavappa App’s
gate, the MC request the guest to pay tribute to Poojya Statue
Basawarajappa Appa’s Statue in whose honour is the CH 2. Flowers
Sharan Nagar, Kalaburagi, Karnataka – 585103, India. Phone: 08472 230255, 08472 244555
Email: principal_appapublicschool@yahoo.com, Web:www.appacbseglb.in, FB: facebook.com/APSKALABURAGI
built. 3. List of people to pay

tributes
10. Guests are seated. After paying tributes, the guest are then ushered in by the 1. Seating arrangement of Mr Shivaprakash
escorting cadets to their designated seats and up on reaching the guests (and other as discussed)
the seats, the cadets salute the guest and withdraw to the 2. Snacks
designated places (the first three points on each side of the 3. Water
gangway. 4. Menu of the event
5.
11. MC announced Make sure their seating is well arranged at the extreme back of 1. Seating of the CMs As discussed
seating of the the Hall. 2. Order
Council Members 3. Names on the seats
(CM)
12. Seating of the CM The council members move in two lines – one to the left and Seating to be named on the chair
one to the right until all are seated.
The in-charge of the CMs should make sure that there is no
confusion
13. The cadets & The Cadets and S&G sit in their designated area in the 1. Arrangement of the Gangadhar and Uday
S&Gs seated. gangway. chairs for Cadets and
move ahead with the guest and halt as S&Gs
2. Order
3. Commander
14. Introduction (2) by When all are seated, the MC give another introduction. 1. Script
MC General introduction, the programme description and call for 2. Practice
prayer (Dasoha Sukta or Vacana) 3. Mike and coordination
15. Prayer/Vacana Dasoha Sukta or Vacana (Time allotted tis 4 minutes). On the 1. Printed prayer /Vacanas Techer in-charge
stage only the children reciting the Sukta should be seen. The 2. Student to recite
accompanying music team shall be on the side of the stage 3. Mike
near the DC sound control.
16. Lighting the lamp After the prayer/recitation of the Suktas, the MC calls all the 1. Lamp Mr Mahesh
guest, Principal, VP, and SCs for lighting the lamp. 2. Small lamp
The lamp incharge should keep the lights clean, neat and 3. Wicks
glittering. The Vicks should be readied prior to the function. 4. Lighter
The small lamp should be readied with a vick and lighter 5. Oil
should be ready. Once girl/lady should be assigned the duty to 6. People to move it after
carry the lighted lighting
17. Photograph and Once the lighting the lamp is completed the MC request for a 1. All photographs to the Mr Siddu
Display proper photo photograph. Once photo is clicked, the MC professional good Mr Shashidhar
requests all dignitaries to be seated on their respective seats. 2. Professional Mr Sharanayya
Display on either sides of the stage to be arranged. photographer Ms Jyothi
Names of the students, their position and their photo t appear 3. School photographer Mr Mahendra
on the screen 4. School videographer
5. Photos to be uploaded
on FB
6. Videos to be uploaded in
YouTube
7. Display screens
8. Computers
9. PPT preparation
10. Photos and other details
18. Invocation Dance MC gives introduction – calls out the names of the children for 1. Dance students As discussed
(ID) the ID. 2. Music CD
The children should be ready on the sides of the stage before 3. CD player
the announcement itself. 4. Practice
There should no delay in coming on to the stage for the ID. 5. Choreographer
The teacher in-charge of the ID should see that all 6. Teacher in-charge
preparations are done before hand, and that they are ready
before the lighting the lamp.
The music-CD should be given to the sound-controller and it
should be tested prior to the beginning of the function itself.
No one should be moving anywhere when the programme is
going on.
No one should be crisscrossing the stage at any given time.
The programme coordinator should make sure of it.
19. Welcome Address MC calls the VP for welcome address, maximum time given 1. Names of the guest s Hospitality team (As
for welcome address is 6 minutes. 2. Bouquets (According to discussed)
During the welcome when individual welcome is given the the number of guests) VP
bouquet is presented. 3. Students to present Mr Sangamesh and team
Teacher/students should be ready with bouquets on either bouquet

sides of the stage and should listen to the welcome address to
be on time to hand over the bouquet.
One teacher should be in-charge of giving the bouquet.
20. Address by the The principal address the audience. Maximum time given to Mike/sound system Principal
Principal the principal’s address is 10 minutes.
21. MC invites the CG The MC thanks the Principal and moves on to call the CG, 1. List of the people of
and other Principal, VP and SCs on the stage for the investiture stage
ceremony. 2. CG
3. Principal
4. VP
5. SCs
22. Council members The MC announces that it is time for the most prestigious 1. Members list Mr Sangamesh and team
take position on event of the day – the investiture. 2. Flags
the stage Asks the student to be on their feet where they are seated. 3. Boards
As the names are announced, they come out and stand on the 4. Badges
gangway in twos (Eg. Captain and Vice-Captain) 5. Trays
Then they are accompanied by the Cadets/S&G to the for front
of the stage.
Once they reach on the forefront of the stage, the
accompanying cadet/S&G leaves to resume their position.
The CM move on to the stage to be received by the people on
stage
23. Planning Badges The clear list of people badging them, handing over the flag, The designated people would be Mr Sangamesh and team
and handing over the board should be with the MC. asked to badge them
MC should specify who gives the badges, who gives the board The following things should be
and who gives the flag. arranged on the stage.
At least a 100 practice should be done before the actual On the sides
function. 1. All the flags
Once the entire investiture is done, the guest may be asked to 2. Badges
move down to their seats. 3. Trays to carry badges
4. Board with names of the
houses.
5. Table on the sides for

keeping badges, boards
and flags
6. List of students and their
positions
7. Order of badging and
investiture.
The following people should be
arranged.
8. To bring flags to the
Chief Guests
9. To bring badges to the
CG
10. Incharge of flags,
boards, and badges
11. Handing over the flags –

by
12. Handing over the Board
24. Standing for oath Once the badging is done arrangement should be done for the
taking CM to stand visible and stretch their hands towards the front.
25. Oath Taking Once all are in order, the CMs takes oath form the Principal 1. Printed oath Mr Sangamesh and team
who reads out the oath and all CMs follows him in loud and 2. Should be printed and
clear voice. framed properly to be
hung on the reception
and on each corridor
later on.
26. MC Once oath is taken the MCs put their hands down. Instruction and practice Ms Lubna and Supriya
27. Address by Chief The MC calls out CG for his address. Maximum time given to
Guest the CG is 7 minutes.
28. Reception Address MC calls the Girl Captain for her receptions address. 1. Student As discussed
2. Script
3. Mike system
4. Practice
29. Vote of thank The Boy Captain proposes the vote of thanks. 1. Student As discussed
2. Script
3. Practice
4. Mike system
30. National Anthem National anthem is led by a small group of students and should 1. Students to lead Mr Mallinath
be practiced very well. 2. Mike system
31. Venue Shivaprakash, Joseph
32. Background Mr Sangamesh
33. Refreshment
34. Reception
35. Decoration
36.
NO ITEM Person Responsible Things Needed Preparation and

Practice schedule
1. Line up
2. Marching to the Hall
3. Reception at the entrance
4. Reception at the front of the stage
5. Flag posting
6. Seating of the Council Members
7. Introduction
8. Prayer
9. Invocation Dance
10. Welcome Address
11. Welcome Dance
12. Council member take position on the stage
13. Planning Badges
14. Oath Taking
15. Council Members takes seated on the reserved
seats
16. Address by Chief Guest
17. Address by Guest of honour
18. Reception Speech by Head Girl
19. Reception Speech by Head Boy Sharan Nagar, Kalaburagi, Karnataka – 585103, India. Phone: 08472 230255, 08472 244555
20. Vote of thank
21. National Anthem

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Copyright:

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Sharnbasveshwar Vidya Vardhak Sangha’s

THE APPA PUBLIC SCHOOL

NO ITEM The flow of events Things required Person in-charge

built. 3. List of people to pay

Teacher/students should be ready with bouquets on either bouquet

5. Table on the sides for

11. Handing over the flags –

NO ITEM Person Responsible Things Needed Preparation and

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