Learning Continuity Plan (LCP)

Eastern Samar State University (ESSU)- Can-avid Campus

Can-avid, Eastern Samar

I. Executive Summary
The Flexible Learning Component of the Learning Continuity Plan (LCP) was
presented and subsequently approved during the 2 nd Joint Finance, Academic and
Administrative Committee Meeting on May 24,2021 and the 72 nd regular quarterly
meeting of the ESSU BOR on May 27, 2021 respectively through online ZOOM
Meetings which were both held at Hotel Alejandro, Tacloban City.

This LCP of the Eastern Samar State University is in compliance to CMO No.
4, series of 2020 and must be submitted to CHEDRO for their information at the
beginning of Summer Term 2021 and academic year 2020-2022. It reflects the
“framework and system for the transition and integration of flexible learning
approaches and overall absorptive capacity of ESSU to articulate its preparedness
and response interventions that is aimed to reduce disruption of classes and impact
of natural calamities making continuity of learning more resilient.”

In essence, this LCP encapsulates the policies and practices that must be
adopted by the university in “new normal” times. It can be inferred like a “moving
horizon” since the dimension and gravity of COVID -19 pandemic keep on mutating
and creating massive destruction at unprecedented levels.

The design of the LCP is anchored on learning experience framework

(Boethcher,2003, 2007) where it asserts that all structured learning experiences are
created by the interaction of four elements, namely: 1) the learner as the center of
the teaching and learning process; 2) the faculty mentor who directs, supports,
assesses the learner; 3) the content knowledge, skills, and perspectives that the
learner is to develop and acquire; and 4) the environment or context within which the
learner is experiencing the learning event.

In the flexible learning component of the LCP, emphasis was given to the
management of learning including work attendance of faculty, enrollment, grading
system, On-the-Job Training (OJT) and practicum, conduct of research and
extension, among others.

The overall consideration of the LCP lies on the university’s ability to provide
“pragmatic and contextual policy guidelines that it should follow in the face of a
pandemic.” Moreover, it seeks to “provide quality education while ensuring health
and safety of students, faculty members, staff and campus administrators in
academic times.”

At ESSU, we exemplify excellence!

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 II. Introduction

The Flexible Learning component of the Learning Continuity Plan (LCP) of

the Eastern Samar State University is part of the Business Plan of the University.

The basis in crafting the flexible learning component of the LCP of the
university is CMO No. 4 series of 2020 (Guidelines on the Implementation of Flexible
Learning), CHED and DOH Joint Memorandum Circular No. 2021-001 (Guidelines
on the Gradual Reopening of Campuses of Higher Education Institutions for Limited
Face-to- Face Classes During the COVID-19 Pandemic), CMO No. 8 series of 2021
(Guidelines on the Implementation of Flexible Delivery of Student Affairs and
Services (SAS) Programs During the COVID -19 Pandemic, various CHED
advisories and local and national Inter Agency Task Force (IATF) policies and
directives.

The world is in a protracted state of entropy due to COVID-19. But despite its
crippling, corrosive and inexplicable effect to almost all aspects of life, life must still
go on. We cannot simply let the virus and its variants confound us or worst make
us complacent or if not be totally apathetic to the destruction that it has wrought and
is continually wreaking havoc to everyone.

Academic institutions as vanguard of wisdom should take the lead in coming

up with possible solutions in coping up with the pandemic The delivery of instruction
using various modalities whether through synchronous or asynchronous mode must
be implemented in order to create a "business as usual atmosphere in the academe.
We should exhaust all pedagogical strategies to make learning and teaching
possible even as we shift our gears to what works best" both in the context of the
learner and the teacher. Socrates once said, "I cannot teach anybody anything I can
only make them think."

Permejo (2021) wrote, "in the time of COVID-19 pandemic, the global education
system is in the process of transforming and adapting to new and challenging
situations which test the conventional learning process of human interaction inside a
classroom, and capitalize in virtual and online education through the help of
technology."

At ESSU, we are re-configuring the delivery of instruction in such a way that it

will provide a sustained mechanism in managing the continuity of education in times
of pandemic

III. Philosophy of the LCP

In keeping with the truism that without philosophy, policies will have no standard
as framework for its implementation, the Academic Affairs will embrace the following
guiding tenets:

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 1. Education is a basic right hence, academic institutions must initiate policies
and
strategies that will guarantee the delivery of its core processes at all times.

2. The mandate of the university is inviolable and must adhere to rules and
regulations issued by competent regulatory agencies in the dispensation of its
duties and functions.

3. Total customer satisfaction must be the primordial concern in the

implementation of the LCP alongside with improved productivity, efficiency
and effectiveness in compliance to quality management systems of the
university.

IV. Objectives

The LCP aims to attain the following objectives:

1. To provide coherent guidance and direction by instituting policies and

practices that will help manage the roll-out of academic-related matters
including the conduct of research and extension using the flexible learning
management system modality in times of pandemic.

2. To ascertain that instructional services are not disrupted by the pandemic and
that the university complies with health and safety protocols

3. To continuously monitor and evaluate the effectiveness of the P by conducting

periodic review of its policies and provisions in keeping with demands of the
times.

V. Scope and Coverage

This LCP contains the general guidelines on the implementation of the flexible
learning and teaching options, approaches, strategies, systems, pedagogies
modalities in the higher education programs, both for undergraduate and graduate
proc including those under permit status and shall be applicable to all on-going
students are coming first year students (CMO 2 s. 2020).

Further, the implementation of this LCP as a delivery mode shall be adopted

beginning Summer Term 2021 and academic year 2021-22 and may be extended
upon consultation with the stakeholders concerned and hopefully when the
pandemic is finally over. 

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 The LCP may be subjected to a midyear or annual review and/or
assessment by the members of the joint academic and administrative council of the
university, the BOR and CHED Regional Offices.

VI. General Guidelines

In the implementation of this LCP, the university shall be guided by the

following pertinent revisions based on CMO No. 4, series of 2020:

1. Flexible learning is a learner-centered approach that is deeply rooted in the

needs of the students. The main objective should be to provide learners with
the most flexibility on the learning content, schedules, access, and innovative
assessment, making use of digital and non-digital tools.

2. ESSU shall continue to exercise its judgment in the deployment of available

learning and other alternative modes of delivery in lieu of in-campus learning
or face-to-face modality. In its implementation, exercise of discretion of the
university and its faculty must reasonable, transparent, outcomes-based
validated. (CHED COVID-19 Advisory No. 6)

3. ESSU shall formulate decisions using data-driven and participatory

approaches on determining and implementing the most form flexible learning
and teaching that will be based on its capability, existing condition, national
government agency guidelines, and local government unit advisories.

4. As sustainability and monitoring mechanism, ESSU shall submit for

information its Learning Continuity Plan (LCP) to the CHED Regional this
June 2021.

5. Flexible learning should complement outcomes-based education approach

which allows flexibility for ESSU to employ various means delivery and
assessment as long as it can show the achievement of the set learning
outcomes for each course or subject the program.

6. In terms Learning Content, shall review all curricular offerings and make the
necessary adjustments or modifications in the curricular structures or program
of study considering the prerequisites and co requisites, determine alternative
options in the design, delivery, pedagogy, and assessment mechanisms that
can be delivered to the students through various modalities.

7. On the management learners, ESSU shall provide mechanisms to inform and

orient learners the learning system to be implemented which maybe in a form
of course packages for students and are accessible through offline and online
modes. Course packages may include course syllabi, guides, study guides,
learning activities available repository of learning resources, schedule of
lessons and consultations, assessments, monitoring of student engagement,
schedule and mechanics of submission of requirements, grading system,

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 feedback portals, and student support systems in order to assist students in
managing their study time and maximizing their learning.

The systems and procedures for the transition to Flexible Learning should be
disseminated to all students, officials, teaching and non-teaching staff, which
may be in the form of a policy document such as a guidebook, manual, briefer,
or may be incorporated in the university's student handbook. ESSU should
implement mechanisms for students to receive and access printed or digital
course packages and instructional materials through courier (if necessary),
designated pick-up points or through digital platforms.

8. ESSU shall establish means for student and teacher engagement or

communication which may include Short Message Service (SMS), electronic
mail (email), online chat, instant messaging, and other means whichever is
convenient, appropriate, and available in order to ensure personalized,
effective, efficient, and timely monitoring and feedback mechanisms.

9. ESSU will maximize the use of technology to support learning and teaching,
which may include the following:

a. Determination of the level of technology to be used for the delivery of

programs based on connectivity of students.
b. Establishment multi-media or learning resource centers to provide
technical support to faculty members the development of IT-enabled and
IT-mediated instructional materials.
c. Access and utilization of electronic library and/or OERs as reference in
various flexible learning pedagogies and disciplined content.
d. Utilization of a Learning Management System (LMS), either proprietary or
non-proprietary.

10. ESSU shall implement or explore grants and/or support capacity-building

programs for campus administrators, faculty and staff on transitioning to
flexible learning.

11. ESSU shall ensure that health and safety protocols are always maintained.
ESSU shall also establish means to remind students, teachers and other
school personnel of the health and safety protocols through the display of
reminders in conspicuous areas with the university's premises.

12. ESSU will form consortia, coalition, or networking to be capacity building

programs and sharing of resources.

13. The implementation of flexible learning of ESSU for undergraduate graduate

programs is guided by the principles of Outcome- Based Education (OBEs)
and by applicable PSGs to assure quality of teaching and learning

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 VII. Management of Learning

1. Work Attendance of Faculty

a. The official time is 8 Am to 12 Noon and 1 PM for the morning and

afternoon sessions, respectively. Lunch break is from 12 Noon to PM.

b. All faculty members whether tenured or not are required to log in and
log out in their respective attendance log book for the morning and
afternoon sessions. Deans may use QR code to record the attendance
of their faculty members for the morning and afternoon sessions. The
administrative staff assigned in each college will check/monitor the
attendance of its faculty members.

c. For faculty members with academic designations, they have to register

their attendance in their respective work/office assignment.

d. For those who have personal or official business outside the campus
during office hours, they must accomplish a PASS SLIP and must be
presented at the Guard-on-Duty at the university entrance.

e. For faculty members on official travel or approved leave of absence, a

copy of their approved travel order and/or leave form together with the
certificate of appearance including that of in the PASS SLIP, as the
case may be, must be attached in the certificate of services rendered
(CSR) or Daily Time Record (DTR) at the end of each month.

f. Faculty members who were quarantined or placed under isolation don

to COVID must notify within 24 hours their immediate supervisor about
their status and must present upon return to service a certificate from
the local IATF or DOH in support for his/her CSR for the month.

g. Faculty members doing research and extension activities must submit

an approved activity design (extension) and/or approved research
proposal to their respective Deans. Extension and research activities
including distribution and retrieval of modules during pandemic must be
conducted only during Wednesday and Thursdays. Mondays,
Tuesdays and Fridays are reserved for online consultation, preparation
of modules, checking of papers, etc.

h. Faculty members who are not feeling well or are exhibiting/manifesting

COVID like symptoms must refrain from reporting to work Upon return

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 to work, however, they must file a sick leave and attach a medical
certificate, as the case may be.

i. Whenever a faculty is absent from work and is not on an approved

alternative work arrangement (AWA) or is not under quarantine or
isolation (1.f), he/she must file a leave of absence within the prescribed
period stipulated by the Human Resource Department Office.

j. Faculty members must abide with the guidelines on AWA issued by the
University President.

k. CSRS for faculty with academic designations must be signed by their

immediate supervisor together with the Dean in their respective
colleges,

l. An accomplishment/monitoring report including those made while on

AWA must be attached to the CSR/DTR.

2. School Attendance of Students

a. Except for the limited face-to-face classes for students enrolled at the
College of Nursing and Allied Sciences, other students in the university
will be using the online and/or blended platform as a means for
interaction with their teachers, hence, for the latter, no physical
attendance is required in the campus until the pandemic is over.

b. Faculty members are required to device a mechanism for monitoring

the attendance of their students in their meetings or Google meetings or
thru text messaging or any digital form to see to it that their students are
still active and responding to their online classes chat using messenger
of Facebook, or replying their electronic mails answering their text or
calls or if not submitting their accomplished assignments/assessments
contained in modules or work text (for those without internet
connectivity) in designated pick-up points or even thru couriers.

c. Faculty members are advised to exhaust all means to contact and

inquire the status of their student's attendance or participation in online
or offline modalities in order to minimize dropouts or poor academic
performance in their respective classes.

d. Faculty members should also include in their IMs the course syllabus,
course guide together with their explicit expectation for their students as
to how they will communicate and how much time students should be
working on the course each week.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 e. Faculty members must create a supportive online course community
and must be present at the course site (for online modality) in order to
encourage students not to drop from the roll.

f. Due to the pandemic where there are at times travel restrictions, poor
internet connectivity, etc., students who incur absences of 50% (instead
of 20%) of the required number of class and laboratory periods or any
other scheduled work in a given time, shall be dropped from the roll.

g. If for any unavoidable reason a student is absent due to health reasons,

a certification from his/her attending physician or parent should be
presented to the teacher handling the subject/adviser/program head
concerned upon the student's return to the blended or flexible modality
of learning.
3. Admission and Enrollment Guidelines and Procedural Steps

GENERAL GUIDELINES
1. An enrolment Command Center headed by the Head of the Admission
Office with the support of an Enrolment Team in each college/campus
that will facilitate “a fast-faced, agile way of working, with frequent
communication and with a problem- solving mindset and commitment to
resolving bottlenecks in the admission and enrolment process.
Moreover, the Enrolment Command Center will track metrics and real-
time updates on the number of students admitted and enrolled in a
particular program. It will also develop student-to-touch points by
enlisting support of current students and alumni to engage with
prospective students by answering their questions and concerns through
texting campaigns and buddy programs and create opportunities for
virtual engagements.

2. The university will adapt as a general policy a virtual enrolment that

does not involve in-person interaction. However, those without internet
connectivity, offline modality for admission and enrolment will be
considered. Students who would want to personally come to the
university campus either inquire or seek admission and/or enroll should
present health certificate and travel pass and must pass through triage
area of the campus before they will be advised proceed to the ESSU
Gym which will serve the holding area. From the holding area, students
can then chat, send video call, message or text the college where they
want to transact business with.

3. The university commits to ensuring equitable and inclusive access

quality higher education as one of the primary agenda many
governments worldwide due to its crucial economic development and
poverty reduction as stipulated RA 10931 as Universal Access to Quality
tertiary Education Act.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 4. External campuses ESSU may adopt similar or locally driven
mechanism for online and offline admission and enrolment provided
further that health and safety protocols are adhered to.

5. The following are important dates:

Application for admission for new or July 12- August 13,2021

incoming freshmen and transferees
Enrolment for new or incoming
freshmen and transferees
Enrolment for old students
Start of regular classes
July 26- August 27, 2021
July 26- August 27, 2021
September 1, 2021

6. The Admission Team thru the help the different colleges have already
initially distributed Admission Forms to various municipalities for those
students without access to internet. The schedule for retrieval of these
Admission Forms and posting of qualified applicants to enroll will be on:

Date of retrieval of Admission July 13- Southern municipalities

Forms for Batch 1
Date of 2nd final distribution of July 14- Northern municipalities
Admission Forms for Batch 2

The 2nd and final distribution of Admission Forms and retrieval and
posting of not qualified applicants to various municipalities will be on:

Posting of NOT qualified August 2,2021

applicants for Batch 1 and 2
Date of 2nd and final retrieval July 21, 2021 -Southern municipalities
of Admission Forms for July 22, 2021 – Northern municipalities
Batch 2

7. An Enrolment Team will then go to each municipality or cluster of

municipalities, as the case may be, to facilitate the enrolment process
for those applicants who were admitted to enroll in a particular course.
You will be informed of the schedule of the Enrolment Team for each
municipality.

8. Program Heads and Deans are advised to attend immediately to

submitted Admission Forms from the Admission office in order to

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 increase the turn-around time of appraisal or processing the
applicants’ documents.

9. Students who fail to meet the above-mentioned schedules may go

directly ESSU Can-avid Campus for them to submit their Admission
Forms and to enroll in the program where they were admitted subject to
the availability of slots in a particular course. If there are no more
available slots in the college of their choice, then they will look for a
college where they will be admitted to enroll provided that it will not be
beyond the admission and enrolment periods, respectively.

10. University entrance examinations and college qualifying examinations

are both waived due to pandemic.

I. ADMISSION

A. New Students

Offline Online
1. The Head and/or Coordinator of the 1. An applicant may log-in at the
Admission Service Office will post admission University website and fill-in
and enrollment advisory guidelines and the Admission Form. He/she
requirements and at the same time distribute will then submit the scanned
Admission Forms thru the Information Admission form together with
Officer in each municipality. the photocopy of the
following documents to the
University website: Senior
High School Report Card,
Certificate of Good Moral
Character, PSA
Authenticated Certificate of
Live Birth, and 1 pc. 2x2 ID
picture.
2. The applicant or prospective enrollee will 2. The ICTC Director will then
then fill-up the Admission Form and attach a submit the scanned documents
photocopy of the following documents: including the Admission Form to
- Senior High School Card the Head of the Admission
- Certificate of Good Moral Office.
Character
- PSA Authenticated Certificate
of Live Birth
- 1 pc of 2x2 ID picture

3. The applicant will then place inside all the 3. The Head and the

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 above -mentioned documents in a brown-
envelop and may directly send/drop the said
envelop inside the drop box found at the
Guard House of ESSU Ca-avid Campus.,
4. The Head and/or Coordinator of the
Admission Office will then collect/retrieve the
brown envelops in each municipality on a
pre-arranged/scheduled dates.
5. The Head and the Coordinator of the
Admission Office will then assign a
Reference Number for each submitted
envelop, sort them out and endorse them to
each college where the applicants intends to
enroll.
6. The Dean and the Program Head/s of the
concerned College will then evaluate the
documents particularly the GWA found in the
photocopy of the Report Card submitted by
the applicant. They will then assess the
grades and will contact and arrange the
Can – avid 6806
Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
Coordinator of the Admission
Office will then assign a
Reference Number for each
submitted envelop, sort them
out and endorse them to
each college where the
applicant intends to enroll.
4. the Dean and the Program
Head/s of the concerned college
will then evaluate the
documents particularly the GWA
found in the scanned photocopy
of the Report card submitted by
the applicant. They will then
assess the grades and will
contact and arrange the said
applicant for a virtual interview
either thru Zoom, Google Meet
or thru the use of cell phone.
6. If qualified, the Dean will then
notify the applicant that he/she
is admitted and qualified to
enroll in their college and
submit the list of qualified
applicants to the Admission
Office for posting in the
University webpage and in
their respective municipalities.
On the other hand, if the
applicant is not qualified, the
Dean will notify the Head of
the Admission Office to inform
the applicant that he/she was
not admitted to enroll in their
college and advise the same
should there will still be
available slots. to seek
admission in a particular
college where his/her 2nd or
3d preferred course is offered.
 prospective enrollee for a virtual interview
either thru ZOOM, Google Meet or thru the
use of cell phone.
7. If qualified, the Dean and/or the Program
Head will then notify applicant that he/she is
admitted and qualified to enrol in their college
and submit the list of qualified applicants to
the Head of the Admission Office for posting
in the University website and in their
respective municipalities. On the other hand,
if the applicant is not qualified, the Dean will
notify the Head of the Admission Office to
inform the former that he/she was not
admitted to enrol in their college and advise
the same - should there will still be available
slots - to seek admission in another college
where his/her 2nd or 3rd preferred course is
offered.

B.1 Offline Admission

Same process for the off-line admission for new students, except a
photocopy of the following documents: honourable dismissal, transcript of records or
informative copy of grades, PSA Authenticated Certificate of Live Birth and 1 pc. 2x2
ID picture.

B.2 Online Admission

Same process for the on-line admission for new students, except a
photocopy of the following documents: honourable dismissal, transcript of records or
informative copy of grades, PSA Authenticated Certificate of Live Birth and 1 pc. 2x2
ID picture.

8. ENROLMENT

A. NEW STUDENTS

1. The Head Admission Office informs 1. Admitted applicants may log-in at

applicant that he/she was admitted to
the course/program wherein he/she
applied during the admission process.
This can be done thru posting on-line
in the University website, e-mail, text,
the University website and fill-out
the preliminary form and the
Student Information Sheet.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 announcement on radio or by posting
the names on the designated places in
the Municipal Hall of their respective
towns. Class Schedules will likewise
be posted in these places and on the
University webpage.
2. He/she then secures and fill-out 2. Applicant then sends duly
required enrolment forms: preliminary accomplished forms to the
registration form and Student Registrar’s Office or to the
Information Sheet from the respective department’s email
University’s enrolling officer (during address together with the scanned
their scheduled date of visit. enrolment requirements re: Report
Card(Senior High School), PSA
Live Birth and Certificate of Good
Moral Character and 2x2 ID
pictures. Original documents
maybe submitted at the later date
to the Registrar’s Office or drop at
the drop box located at the Guard
house of ESSU Can-avid Campus.
3. Applicant submits the duly filled-out 3. Upon receipt of the enrolment
forms and the admission requirements forms with the scanned documents,
to the enrolling officer for verification of Registrar encodes the subjects
the admission requirements and enrolled and sends to the student
approval of the registration form. The the official Certificate of
following are the enrolment Registration to the e-mail address
requirements: used in sending the prelim form or
the students can get the Certificate
a. Original Senior High School of Registration from the respective
Report Card college where student qualified
b. Certificate of Good Moral and applied. .
Character
c. PSA Authenticated Certificate of
Live Birth
d. 2x2 ID pictures
e. Long brown envelope

For Transferees

a. Honorable Dismissal
b. Transcript of Records or
Informative Copy of grades
c. PSA Authenticated Live Birth
d. 2x2 ID pictures

*for lacking requirements a promissory

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
note shall be submitted stating the date
submission of the lacking requirements
signed by the student and
parent/guardian.
4. Enrolling officer submits the envelope
containing the enrolment documents
to the Registrar’s Office.
5. Registrar’s Office coordinate with the
Scholarship Office for validation on
Free Tuition (RA 10931). Then, after
validation Registrar’s Office encodes
and prints the Official Enrolment
registration and endorses the same to
the college for distribution.

B. OLD STUDENTS

Offline Online
1. Student secures and fill-out preliminary 1. Student Information and
registration form and submit to the Accounting System (SIAS)
enrolling officer (per department/college) Administrator posts the Class
assigned. schedule online
2. Enrolling Officer checks and approves the 2.Student fill-out the online
preliminary enrolment form, then submit preliminary form then sends the
the same to the Registrar’s Office. same to the Registrar’s Office or
to the respective college’s email
address.
3. Registrar’s Office coordinates with the 3.Registrar verifies the duly filled-
Scholarship Office for validation of up prelim registration form, if in
enrolment on Freen Tuition (RA 10931), order encodes and sends the
then encodes and prints the Official Official Certificate of
Certificate of Registration/Enrolment Enrolment/Registration to the e-
4. Registrar endorses printed Official mail address.
Certificate of Registration (COR) to the
College for distribution to the students.

 For students with enrolment concerns (e.g. shifters, transferees, etc.) shall first
seek an appointment with the Registrar’s Office and respective
colleges/department before their actual visit to the Office in compliance with the
COVID-19 safety protocol.

Registrar’s/Admission Office Contact Number: 0997-285-8157

BSA Department Contact Number : 0921-604-7221
0927- 813-8089
COED Department Contact Number : 0998-374-9513

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 0917-166-5280
BSIT Department Contact Number : 0917-150-6043
BSBA Department Contact Number : 0949-652-7258
: 0916- 681-2879
Criminology Department Contact Number : 0917-102-6719

4. Conduct of the On -the job Training/Internship/Practice Teaching

a. In compliance to joint memorandum Order of CHED and DOH, all off-

campus activities of students are suspended until approval from CHEDRO
to hold the same granted to the institution.

b. In lieu of physical deployment of students for their OT, internship, and

practice teaching, they will be required instead to attend an on-line lecture,
teaching demonstration or seminar related to their field of specialization.
Further, is understood that variety of on-line lecture or seminars must be
taken by the students and the accumulative number of hours for the said
lectures and seminars be equivalent to the prescribed number of hours for
OUT, etc. for each academic program. There must be a proof or evidence
that the student indeed has attended and complied with such activity to be
attested by the G Adviser/Coordinator or Program Head. An approved
activity design must be prepared by the OJT Coordinator or Program
Head before the conduct of the on-line lecture or seminar.

c. For students without access to the internet they will be given with an
OJT/internship module for them to work on. Further, they will be required
work on a capstone project and submit them to their OJT
Adviser/Coordinator.

d. Narrative report will still be required as additional documentary evidence

of the student's engagement for such alternative substitute mode of OJT
delivery and submission of the same report must be made before the
scheduled final examinations.

e. For College of Nursing and Allied Sciences approved CMO was granted
by CHED to this effect. However, the Dean is required to see to it that
health and safety protocols are always followed.

5. Grading System

a. The grading system to be used for this summer and for school year
2021-2022 are as follows:

For mid-term grade

Class standing such as assessment, 60 %
online recitation (if there is),

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 work book exercises, etc.
Midterm examination 40 %
For Final-term grade
Class standing 60 %
Final Examination 40 %

To compute for the Final Grade, get the average midterm and final grade .

6. Complete of Incomplete Grade (INC)

a. As per minutes in the Board of Regents meeting held at Hotel

Alejandro, Tacloban City on May 27, 2021, the completion period of
an INCOMPLETE (INC) GRADE/s and removal of CONDITIONAL
GRADE/s was EXTENDED from one (1) month to one (1) year from
the last day of submission of grades during the 1st and 2 semesters
school year 2020-2021. Summer 2021 and 1 semester, school year
2021 2022 for humanitarian consideration to students due to
pandemic.

b. The reckoning date for the last day of submission of grades per
term/semester is found in the approved school calendar of the
university if a faculty submits his/her grade sheets on or before or
beyond the last day of submission of grades as indicated in the
approved school calendar for each term/semester, the one (1) year
extension would still commence from the last day of submission of
grades as indicated in the approved school calendar.

c. Incomplete and/or conditional grades earned prior to or after the

aforementioned academic period (see letter a above) must adhere to
the one (1) month period of completion and/or removal of conditional
grade from the last day of submission of grades from the previous
and/or ensuing academic terms/years.

d. Students who obtained an INCOMPLETE (INC) GRADE/s or those

with CONDITIONAL GRADE/S during the above-mentioned academic
years/term will not be allowed to enroll in advanced subject/s in
subsequent semesters/school year UNLESS the PRE-REQUISITE
subject/s where he/she got an INCOMPLETE and/or CONDITIONAL
GRADE/s has/have been duly complied with and has been given with
a PASSING grade by the concerned faculty within the prescribed
period of one (1) year from the last day of submission of grades during
the 1st and 2nd semesters, school year 2020-2021, Summer 2021 and
1st semester , school year 2021-2022.

e. A completion and/or removal of conditional grade forms must be filled

up by the concerned student and must be approved by his/her

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 Program, Head and Dean where he/she is enrolled. Further, a
completion fee for an Incomplete grade must be paid at the Cashier's
Office prior to submission of the accomplished form to the Registrar's
Office.

f. To minimize drop-outs of students during pandemic, Deans and

Program Heads are required to check and monitor the status of their
class standing and should afford to them all possible means for them
to hold on to their classes.

g. To sustain the quality standard of the University, the retention policy for
students for each academic even during pandemic must be upheld.

7. School Calendar for the School Year 2021-2022

a. The school calendar for school year 2021-2022 has already been
approved by the VPAA and the University President. Should there
be changes in the dates in the said calendar due to lockdowns
quarantine status, the Deans and Campus Administrator will be duly
be notified.

ACADEMIC CALENDAR
S.Y. 20221-2022

1st Semester, SY 2021-2022 (September 1, 2021-January 21, 2022)

Application for Admission and Enrolment
First Year and Transferees July 12- August 27,
2021
Old Students & Transferees July 28- August 27,
2021
Start of Regular Classes September 1, 2021
Adding, Dropping & Changing of Subjects September 6-10, 2021
Mid-Term Examination November 4-5, 2021
Christmas Break December 20-Jan. 2,
2022
Final Examination January 20-21, 2022
Last Day Submission of Grade Sheets February 2, 2022

2nd Semester, SY 2021-2022 (February 7, 2022-June 17, 2022)

Enrolment January 24-Feb. 4,

2022
Start of Regular Classes February 7, 2022
Adding, Dropping and Changing of Subjects February 14-18, 2022
Mid-Term Examination April 18-19, 2022

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 Final Examination
Graduating Students June 2-3, 2022
Non-Graduating Students June 16-17, 2022
Recognition Day (Tentative) June 24, 2022
Last Day of Submission of Grade Sheets
For Graduating Students June 10, 2022
Commencement Exercises (Tentative) June 30, 2022
Last Day of Submission of Grade Sheets
For Non-Graduating Students July 15, 2022
Last Day of Completion of INCs and Removal of
Conditional Grades August 26, 2022
Summer Vacation July 1-August 30, 2022

Summer Term, SY 2021-2022 (July 11- August 5,2022)

Enrolment July 1-July 8, 2022

Start of Classes July 11, 2022
Mid-Term Examination July 22, 2022
Final Examination August 5, 2022
Last Day Submission of Grade Sheets August 19, 2022
Last Day for Completion of INCs September 24,
2022

8. Admission Policy for School Year 2021-2022

a. To avoid risk in the registration for face-to- face enrolment of students
school 2021-2022, pre-enrolment must be given form must be given for
incoming students during the retrieval modules/workbook for the final
examination of 2nd Semester school 2020-2021. An instruction on how
to fill-up the pre-enrollment form including contact number and email
address of the Program and the Dean together with the preliminary
assessment grades/Prospectus for the students the previous terms
must be attached to the form.

b. The written face--to- face university entrance examination is differed for

this school year. The Dean and the Program will have to base their
appreciation of the students aptitude from the Form 137 138 that the
student will submit.

9. Graduation and Recognition Ceremony for Batch 2021

a. Unless there is a permit granted CHEDRO for face-to-face graduation

and/or recognition ceremony, graduation recognition ceremony be done
online thru virtual platform.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 10. Submission of Grade Sheets for 2nd Semester, School Year 2021-2022

a. Faculty members are required to submit grade sheets on the scheduled

date. The Dean is required to issue a memorandum to the faculty for
failure to submit on the specified date.

11. Preparation of Modules for Summer 2021 and 1st Semester, 2021-2022

a. Deans are required to prepare the workload of faculty members for the
1st semester 2021-2022 on or before June 10, 2021.

b. IM Committee will be revitalized and restituted. No modules will be

released to students without the approval of the institutional IM
Committee.

c. Before the start of classes for Summer 2021 and 1st Sem. 2021-2022,
the faculty must submit his/her modules to the Dean for his/her
approval.

d. In the preparation of IMs, faculty members must include a rubric and

table of specification in order to objectively evaluate the learning
performance of their students.

e. A supervisory or monitoring plan must also be made by the Dean and

Program Head to their faculty members to assess, evaluate and validate
whether learning outcomes are met.

12. Student’s Faculty Performance Evaluation

a. Google form was designed by the Office of the VPAA as the

instrument to be used in evaluating the performance of the by their
respective students. The said instrument is patterned with that of NBC
461 instrument with minor revisions to suit and incorporate provisions
during pandemic.

13. All curricular programs must seek Certificate of Program Compliance

(COPC) from CHED pursuant to CMO 14 series of 2018

14. Faculty Development Plan

a. All faculty members under faculty development plan of the university

or are recipients of scholarship programs from other agencies must
report their grades each semester and submit a status report of their
studies to their respective Deans and the Human Resource
Management Office.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 b. The Faculty and Staff Development Plan is part of the Lea
Development Manual of the University's PRIME-HRM (Program to
Institutionalize Meritocracy and Excellence in Human our
Management).

15. Face -to- face Instruction

a. All classrooms must be retrofitted in compliance to joint CMO of

CHED and DOH (No. 2021-001) before allowing face-to-face
instruction. Further, a permit to conduct face-to-face instruction must
first be secured from CHEDRO before such modality is implemented.

16. Giving of Oral and Written Examination to Students

a. All oral and written examinations should be done online until the
permit granted by CHEDRO to hold face-to-face oral and
examinations. This includes pre and final oral defense and
comprehensive examinations in the Graduate School.

VIII. Research and Development Services

In light of an unrelenting crisis caused by a disaster or natural
calamity which may result to destablizations and disruptions in the service delivery of
all agencies and offices, the Research and Development Services Office have
come- up to this business continuity plan for the R&D, This was found necessary for
the continuous implementation of the RDE endeavors in times of crisis. This plan
shall be guided by the IATF policies, CHED Memorandum issuances, National
Agencies Memorandum Circulars, BOR Resolutions, and Memorandum Orders from
the Office of the President The following shall be observed in the conduct of different
activities related to Research and Development:

a. Research Proposal Submission

1. All faculty researchers shall register in the online facility through the
research and development services office in order to have access to
the system. Faculty researchers may contact the RDSO office of
each campuses for inquires, clarification and further details through
the official emails.
2. Research proposal shall be uploaded to the systems. Once the
document is received, the administrator (RDSO Head or PRE
Director) shall decide who takes the task of evaluating the paper
based on existing pool of experts, Proposals will be forwarded to four
(4) experts for evaluation (technical aspect, subject matter/discipline,
statistics, and ethics). If faculty researcher opted to submit the
proposal personally to the RDSO office, the latter must see an
appointment with the Head of the RDSO and must strictly follow
health protocols.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 3. After the evaluation process, recommendations will be collated and
the same shall be forwarded to the authors for the revision of the
manuscript.
4. Once all suggestions have been incorporated, the revised
manuscript shall be submitted again through the system. The same
document shall be sent to the evaluators to validate if comments
have been taken.
5. After the approval of the revised manuscript has been confirmed, the
RDSO shall facilitate the approval of the budgetary estimate for the
conduct of the study.
6. If approved, researchers shall be notified to commence with the
collection of data and other parts of the research process, Data
gathering procedure should follow the existing national and local
policies, regulating people mobility and observing social distancing
and health protocols.
7. The same process shall applies for the submission and evaluation of
terminal reports as provided in steps 2 to 5. In addition, faculty
researchers shall constantly communicate with the RDSO through
the official email address.

b. Virtual In-House Review

1. Faculty researchers are required to submit the final version of their
research manuscript to the official emails or cloud storage provided
by the RDSO of each campuses.
2. The RDSO staff shall be responsible for creating the program and
other necessary requirements for the conduct of virtual in-house
research review.
3. The RDSO staff shall notify and furnish copies of the program to the
concerned offices and faculty researchers.
4. The conduct of virtual in-house research review shall be done
through online conferencing platform.
5. Evaluation for best paper and best presenter shall be done through
online means that shall be determined by the RDSO.
6. Certificates shall be sent through emails and document carriers.

c. Presentation of Completed Research in Regional, National and

International For a
1. Presentation of research outputs in virtual invitational national and
international conferences, if there is any, is encouraged aligned with
the existing CHED circular suspending face-to-face conferences.
2. Publication of research outputs is likewise encouraged. Faculty
researchers are advised to visit the RDSO Facebook Page of each
campuses for announcement on call of papers for publication in
national and international referred journals.
3. The existing University policies on the granting of publication
payment and publication incentive shall still applies.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 Upon submitting all deliverables, RDSO staff shall help facilitate the release of the
incentives for the completed and published research.

IX. Training and Extension Services

In the mandated function in extension area of the University, the Training and
Extension Services Office (TESO) shall establish electronic system to facilitate
transaction through online channels or contact-less mechanisms. Availability of
pertinent forms on ne portals such as Training and Extension Services Office official
facebook page and the means to submit the required forms thought social message
applications via Facebook Messenger or at the official email of the Extension Office
of all campuses.

a. Development and Processing of Extension Services

1. The submission and approval of extension proposals shall undergo
the standard procedures, however, conduct of In-house review will be
suspended.
2. Review of the extensions proposals shall be done by the Extension
via online platforms such as the official Extension Services Facebook
page or official e-mail.
3. Proposals that will not meet the desired standard requisites shall be
returned to the proponent/s together with the comments and
suggestions for revision through online platform.
4. Once all comments/suggestions of the evaluators have been
integrated, the revised extension proposal shall be submitted to the
Extension Office in printed copy for approval by the duly authorized
signatories.
5. After the approval of the extension proposal, the Extension Services
Office sends a copy immediately to the concerned academic unit
through the college dean for implementation.

b. Implementation of Extension PPAs

In response to the restrictions in the conduct of face-to-face or on-site
training, faculty members are directed to maximize the use of digital tools and
broadcast media in the conduct of extension services to cater to the needs of the
clientele, and at same time, support the ongoing programs of the government.
Hence, the campus follow the alternative approaches:

1. Online Learning- This will provide free online seminars or online training
course to target clientele through their respective online platforms like
Facebook YouTube, Zoom, Google Meet and the like. Participants shall
register online before they can join the webinar or online training. Client
satisfaction survey and other evaluation for the activity should be
accomplished before an electronic certificate will be given to the
participants.
2. Radio-based Learning - School-on-air programs offer radio-based
training course to cater to audiences who have no access to the
internet. The University will partner with different local community radio

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 stations to continue provide learning and development activities to
stakeholders during the pandemic.
3. Infographics and Infomercial- This information, education, and
communication (IEC) material aims to deliver factual information about
COVID19. The said materials shall be made available to various media
platforms with the use of our local dialect.
4. Technical Assistance- Faculty members may be allowed to render their
expertise to their respective locality, provided that, mandatory safety
measures or health protocols shall be strictly observed. Likewise, the
number of persons involved in every extension undertaking shall be
limited.

c. Monitoring and Evaluation

Monitoring and evaluation as well as process documentation on all
extension activities shall observe the following:

1. All extension activities shall be made through limited number of

participants approved by IATF or online means.

2. After completion of every extension undertaking, the proponent/s shall

package the following reportorial requirements in a PDF file format to
the College Dean and Extension Services Office through their respective
Extension Coordinators.
These required documents are as follows:
1. Approved Extension Program/Project Design
2. Notarized MOA/MOU
3. Attendance sheets
4. Complete client satisfaction survey instruments
5. Picto-narrative reports

The aforementioned pertinent documents shall be submitted a week before

end of the quarter to TESO through its official email address.

X. Administration

This continuity plan shall serve as a guide to continually render the service
activities of the administrative department of the University despite of the const
brought by a disaster or natural calamity in times of crisis. This plan shall focus
frontline and key offices such as accounting, budget, cashier. property supply
physical plant, general auxiliary services, human resource management, disaster
risk reduction management and security services of the University.

a. Accounting Office

1. Provide a drop-box outside the office for processing of documents and

transactions.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 2. Submission of Financial Reports to COA, Main Campus and other offices
are coursed through email transmission.
3. Monitoring and follow-up on the liquidation of cash advance or completion
of documents/s shall be made by calling the accountable officer.
4. Request for assessment of tuition and other school fees or other co maybe
done by calling the hotline number or official email of the accounting office
of each campuses.
5. Releasing of Assessment and Payment Order may be made by
appointment.
6. Signing of Clearance are made by appointment provided that standard
health protocols are observed.
7. Printed materials shall be posted on the walls and doors to remind
everyone to observe the standard protocols prescribe by concerned
national agencies.
8. Provide hygiene kits inside and outside the office for the clienteles as well
as the employees.

b. Budget Office

1. Provide a drop-box outside the office for processing documents and other
transactions.
2. Submission Financial Report to COA and Main Campus are coursed e-
mail transmission.
3. Annual Budget Preparation and other budget meetings shall be done
through virtual conference. Collection of financial data from different
colleges and departments shall be made through e-mail and other social
media.
4. If necessary, realign budget/funds to ensure procurement of most needed
supplies and materials to contain the spread of the virus or other
contingent needs of the campus.
5. Queries and other concerns may be done by calling the hotline number
official e-mails of the Budget Offices of each campuses.
6. If face-to-face consultation on matter is necessary, clientele shall seek an
appointment and must observe all the minimum standard protocols prior to
entry to the office.

c. Cashier’s Office

1. Provide drop-box outside the office for processing documents and

transactions.
2. Payment and collection of tuition and other school fees shall be made by
calling the hotline number and official e-mails for appointment.
3. All notices concerning release, disbursement procedure to claim a
scholarship and other financial assistance are made through the official
facebook page of the Campus, radio announcements or by calling each
recipient through their provided contact numbers. Disbursements are
made by appointment.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 4. All other disbursements; like payment of procured goods and services,
shall be made by calling the supplier/s and setting an appointment to claim
the check.
5. Payment of remittances shall be made through the prescribed online
payment facility of the receiving agency.
6. Submission of Financial Report to COA and Campus are coursed through
e-mail transmission.
7. Queries and other concerns may be done by calling the same hotline and
e-mail address.

d. Physical Plant and Facilities

1. Provide a drop-box outside the office for processing of documents and

other transactions.
2. Printed materials shall be posted on the walls and doors to remind
everyone to observe health protocols like social distancing and wearing of
facemask.
3. Conduct orientation on the standard health protocols to the staff while
performing the task.
4. Provide PPEs hygiene kits to all utility workers.
5. Provide hygiene kits inside and outside the office for the clienteles as well
as the employees.

e. General Auxiliary Services

1. Provide a drop-box outside the office for processing of documents and

other transactions.
2. Conduct orientation on the standard health protocols to the staff while
performing task.
3. Provide PPES and hygiene kits to all utility workers.
4. Modification of work arrangement to answer lack of personnel.
5. Construct hand washing facilities of the campus.
6. Undertake repair of classrooms and offices in preparation for the
restoration of the basic services of the university.

f. Property and Supply Office

1. Provide a drop-box outside the office for processing of documents and

other transactions.
2. Provide hygiene kits inside and outside the office for the clienteles as well
as the employees.
3. Supplies availability Inquiry and requests for issuance of needed supplies
or other concerns shall be made by calling the hotline and official emails of
the Property and Supply Office of the campus.
4. Releasing and delivery of supplies shall be made by appointment.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 5. Request for Quotations (RFQ) shall be made by calling the prospective
suppliers and virtual conference. Actual delivery and retrieval of RFQs, if
warranted, shall be made by appointment.
6. Receipt of delivered goods and its inspection shall be made by
appointment.
7. Submission of Financial Report to COA and Main Campus are coursed
through e-mail transmission.
8. If face-to-face consultation on a matter is necessary, clientele shall seek
an appointment and must observe all health protocols prior to entry to the
office.

g. Human Resource Management Office

1. Provide a drop-box outside the office for processing of documents and

other transactions.
2. Adopt Alternative Work Arrangement of Faculty and Staff under the
COVID-19 threat situation pursuant to CSC Resolution No. 2000481 and
CHED Memo No. 7series of 2020.
3. Transaction of clients are made by appointment, and observing proper
health protocol.
4. Verification of accomplishment of faculty and staff under the Alternative
Work Arrangement.
5. Temporary suspension of biometric machine and DTR for all campus
personnel, logbooks in all departments have been utilized for the
meantime.
6. Conduct employee mental health and trauma debriefing.
7. All concerns relating to the Human Resource Management Office maybe
done by calling the hotline numbers or official emails of the HRMO.

h. Disaster and Risk Reduction Management Office

1. Provide a drop-box outside the office or temporary command center for

processing of documents and other transactions.
2. Immediately establish/construct a command center for the emergency
response, rescue, and retrieval operations.
3. Put up a first aide booth camp/tent/area for the conduct of first aide
activities.
4. Alert all DRRM and ERT personnel for possible retrieval and rescue
operations or emergency quick response operations.
5. Mobilize all assets of the office and university for the emergency response
operations.
6. Conduct emergency response, health and safety operations before, during
and after the occurrence of a natural disaster or calamity.
7. Document all necessary information in the event of a natural disaster.

i. Security Services

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 1. Entrance to the campus is limited only to faculty, employees, students and
alumni who have important transactions inside the school premises.
2. All employees of the campus shall undergo mandatory checking
prescribed by the administration.
3. All gates shall utilized and must have a designated entrance and exit
gates.
4. Students with documents to be submitted to their subject teachers are
advised to leave the said documents to the guard on duty and will be
forwarded to the concerned faculty or employee.
5. Students who will enter the premises of the university shall be logged
book with their names, address, contact numbers and office to visit for
monitoring purposes.
6. Provide PPEs and hygiene kit to all security guards.
7. Students who will enter the premises of the university shall be logged in
the log book with their names, address, contact numbers and office to visit
for monitoring purposes.
8. Provide health declaration forms to all employees and clienteles entering
the campus.

The plan should be revisited and reviewed by the management as needs

arises. should be shared with the key officials and members of the institution. All
concerned officials, faculty and other members of the educational community should
execute the steps outlined in the business continuity plan as a response to the
existing phenomenal condition
Communication and notification is an important part of implementing a
contingency plan. Further, the implementer should perform follow-ups and send
status updates management and client informed during a problem situation arise.
Furthermore, collaborative efforts should be made to successfully implement the
content of the plan.

XI. University Health Protocols on Covid -19

In view of the recommendations of the National IATF, Provincial IATF, City

Inter-Agency Task Force, and the University Health Authorities, ESSU shall adhere
on the following minimum public health standards.

I. GATE CONTROL MEASURES

A. Triage- he entrance/exit point of the university shall have a 24-hour

manned Triage area where the entry of individuals and all type of
vehicles will be regulated. The following protocols shall be implemented.

1. Authorized Person- All persons who are entering the University

premises shall be required to alight from their vehicles and submit
themselves to the triage.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 2. All persons who are not allowed to go outside their homes pursuant
to the Omnibus Guidelines issued by the National and Local IATF
shall be denied entry and exit from the University. They include the
following:

1.1.1 Persons under 15 years old;

1.1.2 Senior Citizens, except Authorized Persons
Outside of Residence (APOR)
I.1.3 Persons with Immunodeficiency:
I.1.4 Persons with comorbidity;
I.1.5 Persons with other health risks;
I.1.6 Pregnant Women, except APOR

Note:

a) As an exemption, persons reporting for work shall be allowed entry

subject to compliance on the entry requirements and minimum
health standards.
b) Employees of ESSU shall be required to secure a University Pass
from the security unit. Holders of the University pass shall not be
required to submit themselves to the Triage system. Such
University Pass shall be personal and non- transferable, and shall
not exempt companions, who are non-holders to submit at the
Triage.
c) All public transports shall observe 1 meter distance e between
passengers.
d) Tricycles shall have a maximum of 3 passengers only.
e) Subject to the national ATF guidelines, back-riding shall be allowed
between married couples. common law spouses and live-in
partners and direct relatives who live together under one
household. Back-riding of strangers shall be prohibited

II. Entry Points Requirements and Protocols

All Students, faculty and staff employees and other people are required to
comply with the following guidelines:

1. Wearing of Face Mask Face Shield

- Wear upon entry and within the Campus premises Entry shall be
denied to all who are non-compliant.
2. Temperature scanning
- Persons with a temperature of 37.5 degree Celsius and above shall
be advised to rest for 5 minutes before having a re-check. Persons
with a temperature of 37.5 degree Celsius and above even after the
5minute rest shall be transferred to the designated isolation area of
the university until Health personnel from RHU pick them up.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 Procedure:
a. The university medical personnel shall contact the RHU and
inform the relatives about the situation
b. The university medical personnel shall monitor the client until
transported

III. WORKPLACE PRECAUTIONARY MEASURES

A. Offices/Units

1. All personnel shall observe the required minimum health standard.

Proper wearing of facemasks shall be observed at all times, even
inside offices.

2. Hand sanitizing solutions/ 70% solution alcohol shall be available at

the entrance area. A signage shall be placed to advise transacting
individuals to use the solution before and after each transaction.

3. A plastic barrier shall be installed at the main door for offices without
transaction windows covered with glass. A hole shall be created
(waistline level) directed to a drop box that is intended to receive
documents and other items.

4. A waiting area shall be available outside the main door. Chairs should
observe the minimum 1meter distance.

5. Face to face transactions shall be limited. All dealings shall be done at

the transaction window. Individuals shall be refrained from entering
offices, except for authorized transactions.

6. All offices/units shall conduct weekly disinfection of their areas. without

hampering their operations, following the prescribed concentration of
disinfecting solutions:

a. Using a bleach that has 5 percent active chlorine: Mix 100 milliliter
bleach per 900 milliliters of water.

b. Using a chlorine powder that has 60-70 percent active chlorine.

Mix 1 tablespoon of chlorine per two liters of water.

B. Requirements for the Classroom/Laboratories

- Face to face classes on all courses/programs shall be prohibited

unless allowed and approved by CHED, IATF and other concerned
agencies. Personal transactions shall be on appointment basis to
maintain efficient space for physical distancing.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 - In situations where face-to- face classes are approved:

a. Sanitizing agents/foot bath shall be avail at the entrance of the

classrooms/laboratory.
b. Marker of 1.5 meters shall be placed at the door steps to avoid
congestions and to maintain proper distancing upon entering the
classroom.
c. Table and chairs shall be arranged properly for at least 1.5
meters apart.
d. The faculty and student ratio shall be maintained at 1:10. to
comply with the prescribed physical distancing inside the
classroom.
e. Students are required to present to their instructors a Barangay
health certificate weekly.
f. There shall be a transparent partition between faculty and the
students.
g. Unnecessary movements are prohibited.
h. Classrooms, laboratories and equipment used by the students
shall be disinfected after the end of each school day.
i. Students and Faculty shall sanitize every after class.

C. During Break time

1. Bringing/ packing own lunch and snacks are strongly advised to minimize
interaction with other students/people. Faculty assigned to students is required
to arrange an alternate break time if eating and buying cannot not be avoided.

2. Physical distancing shall be observed in eating. If possible refrain from talking to

each other.

3. Washing of hands before and after eating is advised.

D. Requirements for the Library

1. Students shall wear their face mask and face shield inside the library.

2. Sanitizing agents/ foot bath shall be available at the entrance of the

library.

3. Physical distancing of at least 1.5 m shall be strictly observed inside the

library.

4. Maximum of 50% of the capacity shall be allowed inside.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 5. Disinfection of computers and books shall be done before and after use.

E. After Class/Leaving the Campus

1. They shall leave the campus immediately after the class or work through the
designated exit point.

2. Security personnel at the gate shall implement the observance and

maintenance of physical distancing.

IV. MINIMUM HEALTH STANDARD PROTOCOLS- The following shall be

observed at all times.

a. Mandatory wearing of face mask and face shield.

b. Observance of physical distancing for at least 1.5 meters apart.
c. Use of Hard Washing areas or use of 70% alcohol or alcohol based
and sanitizers.
d. Use of face shield while riding on a public transport vehicle.
e. QR code scanning upon entry.
f. Strictly NO spitting and Gum-chewing inside the university premises.

V. UNIVERSITY -RELATED ACTIVITIES- all employees are advised to

observe the minimum health standards in conducting activities.

A. To avoid unnecessary risks activities that may promote congregation

of individuals shall be limited.

B. Limit activities that may involve interzonal (areas of different

quarantine classification) and intrazonal (areas of the same quarantine
classification) movement of individuals (i.e., inviting resource persons
outside the province, deployment of personnel on different areas)

C. Mass gatherings shall be allowed up to 50% of the venue's capacity.

Provided that they shall strictly observe minimum health protocols.

VI. Travels

1. Travel outside the Region VIII is highly discouraged. Should there be a

need of such travel, the following protocol of LGU- Can-avid shall apply:

a. They shall present a negative RT-PCR swab test taken 2 prior to entry.
Failure to present, the person shall submit to a strict home quarantine.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 2. Employees of the university performing official functions who need to travel
within the province shall observe the mandated minimum health standards
such as proper use of face mask, face shield, observance of social
distancing and use of alcohol-based hand sanitizers.

VII. FACILITIES AND ESTABLISHMENTS within the University premises.

a. Use of any University facilities shall be limited to university activities

only and shall follow the IATF requirement of 50% capacity limitation.
Use by other entities (government or private) shall be temporarily
restricted.
b. Food establishments may resume operations provided they adhere to
the IATF requirement of fifty percent (50%) seating capacity and have
required their employees to seek medical certificate that they are
COVID-free.
c. There shall be functional hand washing stations at strategic locations
within the university. They shall include steady access of water, soap
with dispenser, trash receptacles.
d. All buildings and establishments entrance shall have disinfectant
dispenser, footbath, thermal scanner, and foot markers indicating
proper spacing for social distancing.
e. Signages shall be placed in conspicuous places reminding the public
to observe health standard protocols.

VIII. Contingency Plan

A. If students staff develop signs and symptoms inside the campus

1. They shall be pulled out from their respective classes/departments and

transferred immediately to the designated University Isolation Area. From
there:

a. Monitoring of the student/staff shall be done by the university medical

personnel until the proper authorities pick them up.
b. The University medical personnel shall inform relatives about the
condition student/staff.
c. The University medical personnel shall facilitate referral the RHU.

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
 2. If students, faculty or staff and everyone entering the premises of ESSU is
living the boarding house/dormitory, houses inside the campus, he/she shall
not be allowed his/her residence.

B. Students/Employees experiencing COVID-19 symptoms at home

- The person who is not feeling well and experiencing COVID-19
symptoms shall be advised to stay at home and not to report to
work/class.

Contact Tracing, Quarantine and Isolation Protocols

Who is the close contact?

It is the person who is exposed 2 days before or with in the 14 days from the onset
of the symptoms. Exposure be any of the following:

a. Direct physical contact with a confirm case.

b. Face to face contact with a confirm case within 1 meter and for more than 15
mins. With or without face mask.

Contact Tracing - shall be initiated after case investigation of a reported confirmed

Covid-19 case. Upon identifying the close contacts whereabouts, his/her social
interaction and places visited.

1. The person shall be advised to a 14day close Home Quarantine/Isolation.

2. If the person develops a symptom within the 14days He/she shall be advised
to have a RT-PCR test for confirmatory.
3.
a. When the result turns out positive he/she will be advised to follow
protocols specific to the LGU he/she belongs to.
b. When result is negative, he/she will still be advised to complete the 14
days Home Quarantine for monitoring purposes.
4. If there are no symptoms during the quarantine period. He/she shall return to
work.
5. Medical certificate from their MHO shall be required upon reinstating.

Personal Protective Equipment

This will be used only in dealing with a confirmed Covid-19 person. The
Personal protective equipment should be worn properly. All precautions and proper
manding must be practiced and observed especially in Doffing or in removing the
PPE. Proper doffing decreases the incident of contracting the disease.

A two man team is highly recommended in Donning and Doffing of PPE. The Heath
provider who will be having a close contact to the patient will do the donning and

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph
doffing while the other one will be the circulating or the observe if donning and doffing
is done property.

a. PPES shall be readily available

OTHER PROVISIONS

a. The public safe hours (curfew) shall continue to be in full force and effect
from 12mn to 5AM.
b. Non-residents of the community inside ESSU shall not be allowed entry For
LSIs and OFWs residents, they shall present the required set of documents.
c. Employees who have a family member or close contact of a COVID-19
positive or suspect case shall be advised to coordinate with their respective
Barangay Health Emergency Response Team (BHERT) ALGU for
appropriate measures and may avail the quarantine leave upon submission
of the mandated requirements.
d. All contact sports including but not limited to Basketball, Soccer, Football,
Frisbee shall remain prohibited.
e. Employees who will be classified by appropriate authorities as
PUMPUM/PASQ may avail the quarantine leave pursuant CSC MC no 8.
series of 2020 on Revised Interim Guidelines on the of Lee Credits for
Absences Due to Quarantine and/or Treatment COVID-19, provided they
comply the necessary requirement.

Source:

ESSURVIVE – The Business Continuity Plan of the Eastern Samar State University
Version 1.0 (BOR Resolution No. 37, series 2021)

Can – avid 6806

Eastern Samar, Philippines
essu.canavid@gmail.com
https://essu.edu.ph