SAP B1 Exercise Workbook

EXERCISE WORKBOOK FOR STUDENT on DBMS for SHS
EXERCISE WORKBOOK
FOR STUDENTS
FIT ACADEMY l GF King’s Court Bldg II., Chino Roces cor. Delarosa Sts., Makati City 1200, Philippines l Telephone Number: 63.2.759.4348 l www.fitacademy.ph
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DBMS for SHS Exercise Workbook
TABLE OF CONTENTS
TABLE OF CONTENTS .................................................................................................................................. 2

1. Knowing SAP Business One in a Cloud Platform...................................................................................... 4
Exercise 1.1 ............................................................................................................................................. 4
Exercise 1.2 ............................................................................................................................................. 4
2. Introduction to DBMS ............................................................................................................................. 5
Exercise 2.1 ............................................................................................................................................. 5
3. Introduction to RDBMS ........................................................................................................................... 6
Exercise 3.1 ............................................................................................................................................. 6
4. Database Information in SAP B1 ............................................................................................................. 8
Exercise 4.1 ............................................................................................................................................. 8
Exercise 4.2 ............................................................................................................................................. 9
Exercise 4.3 ........................................................................................................................................... 10
4.3A ................................................................................................................................................... 10
4.3B ................................................................................................................................................... 11
Exercise 4.4 ........................................................................................................................................... 12
4.4A ................................................................................................................................................... 12
4.4B ................................................................................................................................................... 13
Exercise 4.5 ........................................................................................................................................... 14
4.5A ................................................................................................................................................... 14
4.5B ................................................................................................................................................... 15
Exercise 4.6 ........................................................................................................................................... 16
4.6A ................................................................................................................................................... 16
4.6B ................................................................................................................................................... 17
Exercise 4.7 ........................................................................................................................................... 18
4.7A ................................................................................................................................................... 18
4.7B ................................................................................................................................................... 19
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Exercise 4.8 ........................................................................................................................................... 20

4.8A ................................................................................................................................................... 20
4.8B ................................................................................................................................................... 21
Exercise 4.9 ........................................................................................................................................... 22
4.9A ................................................................................................................................................... 22
4.9B ................................................................................................................................................... 23
Exercise 4.10 ......................................................................................................................................... 24
4.10A ................................................................................................................................................. 24
4.10B ................................................................................................................................................. 25
5. Customized Reports Using Basic SQL Using SAP B1 .............................................................................. 27
Exercise 5.1 ........................................................................................................................................... 27
5.1A ................................................................................................................................................... 27
5.1B ................................................................................................................................................... 28
5.1C ................................................................................................................................................... 28
Exercise 5.2 ........................................................................................................................................... 29
5.2A ................................................................................................................................................... 29
5.2B ................................................................................................................................................... 30
5.2C ................................................................................................................................................... 30
Exercise 5.3 ........................................................................................................................................... 31
5.3A ................................................................................................................................................... 31
5.3B ................................................................................................................................................... 32
5.3C ................................................................................................................................................... 32
Exercise 5.4 ........................................................................................................................................... 33
6. Data Migration .................................................................................................................................. 34
Exercise 6.1 ........................................................................................................................................... 34
Exercise 6.2 ........................................................................................................................................... 37
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1. Knowing SAP Business One in a Cloud Platform

Exercise 1.1
Identify the terminologies being described by each sentence.
1. This is a business management software that allows an organization to use a system of integrated applications
to manage the business. It aims to serve as a backbone for your whole business. _________
2. This is also known as Internal Cloud, is a cloud-based infrastructure operated exclusively for a single organization
with all data protected behind an internal firewall. _________
3. This is also known as External Cloud, is available to the public where data are created and stored on third-party
servers. _________
4. This is a key feature of cloud computing where resources can be accessed anywhere (except on limitations set
by company's internal control). _________
5. This the place where SAP, a European multinational software corporation, was founded in 1972. __________
Exercise 1.2
Fill each blank with the appropriate words or terminologies that will make the statements correct.
1. The ______________ displays at the top of the screen. It contains the Windows standard menu (File,
Edit, W window, Help) as well as generic SAP Business One functions.
2. The _____________ is a collection of icon buttons that grant you easy access to commonly-used
functions.
3. Navigation in SAP Business One is done using the _____________. It arranges the functions of the
individual applications in a tree structure.
4. The users of SAP Business One are defined in the _____________ window.
5. Accessing SAP Business One on Cloud is done using _____________ like Google Chrome, Mozilla
Firefox or Safari.
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2. Introduction to DBMS
Exercise 2.1
Fill each blank with the appropriate words or terminologies that will make the statements correct.
1. DBMS stands for? ______________.
2. It is possible to delete data in a database management system. True or False? _____________.
3. True or False. There are 5 components of a DBMS and they are Data, Hardware, Software, User and
Computer. ____________
4. This is a component of DBMS that has physical existence and without this user cannot do anything.
_____________
5. Software are subdivided into two categories, namely __________ and ____________.
6. _______________ is a person responsible for the installation, configuration, upgrade, administration,

monitoring and maintenance of databases in an organization.
7. _______________ are people who know the application and its end-user interfaces, but need not
know nor understand the underlying DBMS. Thus, though they are the intended and main beneficiaries
of a DBMS, they are only indirectly involved with it.
8-10 Give at least three DBMS Software used on the industry today.
_________,____________,_____________
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3. Introduction to RDBMS
Exercise 3.1
1. Identify the basic terminologies used in Relational Model using an actual table extracted from
SAP B1.
1. ______________
2. ______________
3. On the Illustration identify the primary key/major key. _______________
4. What is the table name of image 3.1? ______________
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5. Complete the Diagram using details below:
1
N
? HAS ?
HAS
HAS
1
1
?
?
ITEM MASTER DATA
ITEM NUMBER
SALES ORDER DOCUMENT
PURCHASE ORDER DOCUMENT
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4. Database Information in SAP B1

Exercise 4.1
1. Determine the Table Name and Field Name of the following:
Type Description Name/Code
1. Table Name Business Partner ?
2. Field Name BP Code ?
3. Field Name BP Type ?
4. Field Name Telephone 1 ?
5. Field Name BP Currency ?
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Exercise 4.2
1. Determine the Table Name and Field Name of the following:
1. Table Name Items ?
2. Field Name Item No. ?
3. Field Name Item Description ?
4. Field Name Item Group ?
5. Field Name Active ?
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Exercise 4.3
4.3A
Create a Purchase Order Document.
Input the following Details on the Purchase Order Document
Field Description Field Values
Vendor Code V70000
Vendor Name SMD Technologies
Posting Date Date Today
Item No. C00001
Quantity 100
Insert Screenshot of the completed marketing document.
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4.3B
Determine the Table Name and Field Name of the Purchase Order Document
1. Table Name Purchase Order ?
2. Field Name Customer/Vendor Code ?
3. Field Name Customer/Vendor Name ?
4. Field Name Posting Date ?
5. Field Name Document Number ?
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Exercise 4.4
4.4A
Create a Goods Receipt PO from the completed Purchase Order in Exercise 4.3A.
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4.4B
Determine the Table Name and Field Name of the Goods Receipt Purchase Order Document
1. Table Name Goods Receipt PO ?
3. Field Name Gross Profit ?
4. Field Name Journal Remarks ?
5. Field Name Document Rate ?
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Exercise 4.5
4.5A
Create an AP Invoice from the completed Goods Receipt PO in Exercise 4.4A.
Insert screenshot of the completed marketing document.
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4.5B
Determine the Table Name and Field Name of the AP Invoice Document
1. Table A/P Invoice ?
2. Field Customer/Vendor Code ?
3. Field Object Type ?
4. Field System Price ?
5. Field Base Currency ?
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Exercise 4.6
4.6A
Create an Outgoing Payment from the completed AP Invoice in Exercise 4.5A.
Payment Means Cash

G/L Account 161000-Bank Account
Primary Form Item Payments for Invoices to Suppliers
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4.6B
Determine the Table Name and Field Name of the Outgoing Payment Document
1. Table Name Outgoing Payments ?
3. Field Name Cash Amount ?
4. Field Name Credit Amount ?
5. Field Name Counter Reference ?
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Exercise 4.7
4.7A
Create a Sales Order Document.
Input the following Details on the Purchase Order Document
Field Description Field Values
Customer Code C30000
Customer Name Microchips
Posting Date Date Today
Item No. C00001
Quantity 25
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4.7B
Determine the Type Description Name/Code Table Name
and Field Name of the
1. Table Name Sales Order ?
Sales Order Document
2. Field Name Customer ?
3. Field Name Document Status ?
4. Field Name Document Type ?
5. Field Name Document Number ?
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Exercise 4.8
4.8A
Create a Delivery from the completed Sales Order in Exercise 4.7A.
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4.8B
Determine the Table Name and Field Name of the Sales Order Document
1. Table Name Delivery ?
2. Field Name Document Status ?
3. Field Name Warehouse Status ?
4. Field Name Bill To ?
5. Field Name Document Currency ?
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Exercise 4.9
4.9A
Create an AR Invoice from the completed Delivery in Exercise 4.8A.
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4.9B
Determine the Table Name and Field Name of the AR Invoice Document
1. Table Name A/R Invoice ?
2. Field Name Document Total ?
3. Field Name Gross Profit ?
4. Field Name Remarks ?
5. Field Name Customer/Vendor No. ?
Page 23 / 39

Exercise 4.10
4.10A
Create an Incoming Payment from the completed AR Invoice in Exercise 4.9A.
Payment Means Cash

G/L Account 161000-Bank Account
Primary Form Item Payments for Invoices from Customers
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4.10B
Determine the Table Name and Field Name of the Incoming Payment Document
1. Table Name Incoming Payments ?
2. Field Name Cash Account ?
3. Field Name Transfer Account ?
4. Field Name Posting Date ?
5. Field Name Address ?
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Page 26 / 39

5. Customized Reports Using Basic SQL Using SAP B1

Exercise 5.1
5.1A
Generate query report for all Business Partner with the following data:
Table/From: Business Partner (OCRD)
Select: CardCode, CardName, CardType, Balance
Insert Screenshot of the query generator
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5.1B
Insert Screenshot of the Query Preview
5.1C
What are the three BP Type you can see in the Query Preview?
__________
__________
__________
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Exercise 5.2
5.2A
Generate query for Customer-Business Partner Master Data with the following data:
Table/From: Business Partner (OCRD)
Select: CardCode, CardName, CardType, BalanceSys
Where: CardType ='C'
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5.2B
5.2C
What are the different conditions you can use in the query generator?
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Exercise 5.3
5.3A
Generate query for Item Master Data with the following data:
Table/From: Items (OITM)
Select: ItemCode, ItemName, ItmsGrpCod, OnHand
Where: OnHand > 50
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5.3B
5.3C
Show query preview of Items with Stock less than 20 units.
Page 32 / 39

Exercise 5.4
Generate query which will show Business Partner information (BP Name, BP Code, BP Type,
Account Balance) with zero account balance and negative balance.
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6. Data Migration
Exercise 6.1
Import to SAP B1 on Cloud a completed Business Partner Master Data
First Supply Information using this template
BP Code BP Name BP Type Group Code

1
2
3
4
5
6
7
8
9
10
Additional Information:
a. It is in the company policy that BP Code for Vendors start with ‘V’ followed by numerical
values
b. BP Names should be the corporate names (e.g. SM Investments Corporation).
c. Import equal number of customer and vendor
d. Use Gift Shop as group code for all vendors and Walk-in for all customers
1. Insert Screenshot of the completed template (Tab Delimited File)
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1. Create a query that will generate the added vendors.
Insert screenshot of the query generator
Insert Screenshot of the query preview
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2. Create a query that will generate the added customers.
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Exercise 6.2
Import to SAP B1 on Cloud a completed Item Master Data
First Supply Information using this template
Item No. Item Description Item Group

1
2
3
4
5
6
7
8
9
10
Additional Information:
a. It is in the company policy that Item No. has values of 6 alphanumeric characters
b. Add Item related to food; can be ingredients, fruits, main course or condiments
c. Item Group should be ‘Food 2020’ for all items.
1. Insert Screenshot of the completed template (Tab Delimited File)
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2. Create a query that will generate the added items.
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--Nothing Follows--
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EXERCISE WORKBOOK FOR STUDENT on DBMS for SHS

.docx printed on 9/7/2021 7:49 PM

TABLE OF CONTENTS .................................................................................................................................. 2

.docx printed on 9/7/2021 7:49 PM

Exercise 4.8 ........................................................................................................................................... 20

.docx printed on 9/7/2021 7:49 PM

1. Knowing SAP Business One in a Cloud Platform

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1. DBMS stands for? ______________.

2. It is possible to delete data in a database management system. True or False? _____________.

6. _______________ is a person responsible for the installation, configuration, upgrade, administration,

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.docx printed on 9/7/2021 7:49 PM

5. Complete the Diagram using details below:

ITEM MASTER DATA

SALES ORDER DOCUMENT

PURCHASE ORDER DOCUMENT

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4. Database Information in SAP B1

1. Determine the Table Name and Field Name of the following:

Type Description Name/Code

1. Table Name Business Partner ?

2. Field Name BP Code ?

3. Field Name BP Type ?

4. Field Name Telephone 1 ?

5. Field Name BP Currency ?

.docx printed on 9/7/2021 7:49 PM

1. Determine the Table Name and Field Name of the following:

Type Description Name/Code

1. Table Name Items ?

2. Field Name Item No. ?

3. Field Name Item Description ?

4. Field Name Item Group ?

5. Field Name Active ?

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Field Description Field Values

Vendor Code V70000

Vendor Name SMD Technologies

Posting Date Date Today

Item No. C00001

Insert Screenshot of the completed marketing document.

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Type Description Name/Code

1. Table Name Purchase Order ?

2. Field Name Customer/Vendor Code ?

3. Field Name Customer/Vendor Name ?

4. Field Name Posting Date ?

5. Field Name Document Number ?

.docx printed on 9/7/2021 7:49 PM

Insert Screenshot of the completed marketing document.

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Type Description Name/Code

1. Table Name Goods Receipt PO ?

2. Field Name Customer/Vendor Code ?

3. Field Name Gross Profit ?

4. Field Name Journal Remarks ?

5. Field Name Document Rate ?

.docx printed on 9/7/2021 7:49 PM

Insert screenshot of the completed marketing document.

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Type Description Name/Code

1. Table A/P Invoice ?

2. Field Customer/Vendor Code ?

3. Field Object Type ?