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    MIbrahim273
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    One-on-one meetings between managers and direct reports are important for building effective relationships. They should be scheduled weekly for 30 minutes each, with 10 minutes for the direct report to discuss whatever they want, 10 minutes for the manager to discuss work topics, and 10 minutes to discuss future coaching and career planning. The meetings provide a private setting to check in, discuss projects and goals, and give feedback. Preparation includes reviewing notes from the previous meeting and considering what topics require follow up.

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    One-on-one meetings between managers and direct reports are important for building effective relationships. They should be scheduled weekly for 30 minutes each, with 10 minutes for the direct report to discuss whatever they want, 10 minutes for the manager to discuss work topics, and 10 minutes to discuss future coaching and career planning. The meetings provide a private setting to check in, discuss projects and goals, and give feedback. Preparation includes reviewing notes from the previous meeting and considering what topics require follow up.

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    © All Rights Reserved
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    5 views2 pages

    One On One Form Word Document (Public)

    Uploaded by

    MIbrahim273
    One-on-one meetings between managers and direct reports are important for building effective relationships. They should be scheduled weekly for 30 minutes each, with 10 minutes for the direct report to discuss whatever they want, 10 minutes for the manager to discuss work topics, and 10 minutes to discuss future coaching and career planning. The meetings provide a private setting to check in, discuss projects and goals, and give feedback. Preparation includes reviewing notes from the previous meeting and considering what topics require follow up.

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    © All Rights Reserved
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    of 2

    The Basics Of Effective One On Ones (03s)

    One On Ones Encourage Effective Relationships

    Scheduled – Weekly
    Weekly, Rarely Missed
    Meet With All Of Your Team Members Individually
    Not Ad-Hoc (“Talking All The Time” Is Not As Effective)
    Rarely Missed – 85% Compliant
    Agenda – 30 Minutes
    10 Mins For Them – Whatever They Want (They Will All Be Subtly Different)
    10 Mins For You – Whatever You Want (Work)
    10 Mins For The Future – Coaching And Career Planning – Maybe Not Enough Time In O3
    90% Will Likely Be 15/15
    Location – Your Office Or Cube
    Not In Public – Private Isn’t Necessary (Think Semi-Private)
    Huddle Or Breakout Rooms Are An Option
    Don’t Schedule A Conference Room (Consider Resources And Scheduling)
    Remote Considerations
    Phone Is OK, Video Is Preferable
    Watch For Interruptions And Distractions
    You Start The Call - Be On Time
    Handwritten Notes
    One On Ones Are Business Meetings
    Handwritten Notes Are Most Effective
    Technology Is Welcome But No Typing
    How To Prepare
    Consider Their Work And Projects
    Review Last Week’s Meeting Notes
    Determine What Requires Follow Up
    Decide What (If Any) Feedback To Give

    1
     2020 Manager Tools LLC Manager-Tools.com
    Manager Tools One on One Tracking Form
    Team Member: Date:
    Department: Time:
    Personal/Notes: (Spouse, Children, Pets, Hobbies, Friends, History, etc.)

    Team Member Update: (Notes you take from their “10 minutes”)

    Manager Update: (Notes you make pare for Your “10 minutes”)

    Future/Follow Up: (Where are they headed? And Items that you will review at the next O 3)

    Questions to Ask:
    Tell me about what you’ve been working on. Is there anything I need to do, and if so by when?
    Tell me about your week – what’s it been like? How are you going to approach this?
    Tell me about your family/weekend/ activities? What do you think you should do?
    Where are you on ( ) project? So, you’re going to do “X” by Tuesday, right?
    Are you on track to meet the deadline? Where are you on budget?
    What questions do you have about the project? What can you/we do differently next time?
    What did ( ) say about this? Any ideas/suggestions/improvements?

    2
     2020 Manager Tools LLC Manager-Tools.com

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