DRIVE-WINTER 2013

PROGRAM-BACHELOR OF BUSINESS ADMINISTRATION (BBA)

SEMESTER-I

SUBJECT CODE & NAME-BBA105- COMPUTER FUNDAMENTALS

BK ID-B1501

CREDITS-2

MARKS-30

Note: Answer all questions. Kindly note that answers for 10 marks questions should be
approximately of 400 words. Each question is followed by evaluation scheme.

Q1.

a. Determine the decimal equivalent of the given number (38.36)8

b. determine the decimal equivalent of the given number (511)16

(Decimal to octal conversion- formula, Calculations, Decimal to hexadecimal conversion- formula,

Calculations) 2, 3, 2, 3

Answer.

a)

Octal to Decimal

In order to obtain decimal equivalent of the given octal number, you should multiply each digit of the
octal number by its weighted position, and each weighted values is added together to get the decimal
number. Consider the following example.

Decimal equivalent of the given number (38.36)8

Octal Number 3 8 3 6
Weight of each 81 80 8-1 8-2
digit
Weighted value 81x3 80x8 8-1x3 8-2x6
Product 24 8 0.375 0.093

Sum=24+8+0.375+0.093

= (32.468)10

b) Hexadecimal to Decimal

In order to obtain decimal equivalent of the given hexadecimal number, you should multiply each
digit of the hexadecimal number by its weighted position, and each weighted values is added
together to get the decimal number. Consider the following example.

Decimal equivalent of the given number (511)16

Hexadecimal 5 1 1
Number
Weight of each 162 161 160
digit
Weighted value 162*5 161*1 160*1
Product 1280 16 1

Sum= 1280+16+1

= (1297)10 answer

Q2. Invite a set of friends for your wedding through email because you do not have enough of time
to go and personally invite. How do you invite them with one personal mail?

(Mail merge steps, Example and list the friends to send the invitation) 5, 5

Answer.

Mail merge steps

The mail merge wizard provides the easiest method for creating a mail merge. It provides step by step
instruction to users.
 To start mail merge wizard, Click on Mailings tab> Start mail Merge (subheading).
  Click on Start Mail Merge icon and from the drop down menu select Step by Step Mail Merge
Wizard option listed at the ends of the menu.
 A task pane opens on the right hand corner of the window.
 In Select document type, select letter option. (Rectangle box).
 Click on Next: Select starting document _________ link at the bottom of the task pane (rectangle
box).
 The task pane changes. On this new task pane, select Use current document option.
 Click on Select recipients links ___________ at the bottom of the task
 pane
 The task pane changes again. In the Select recipients option, select
 Type a new list
 Click the create link right below the top section. A dialog box opens.

Example and list the friends to send the invitation

Since we are creating a letter, we do not need the phone numbers and email addresses.

Address book insertion

In the insert recipients name in this format box, select any option. A address preview will be provided to
the user in the preview area located on the right hand side of the window.
o The arrows on the top of the preview box enable a user to navigate through the addresses.
o Click Ok.
o On the document page, place the cursor where you want the address to appear and click on
address block.
o Next, place the cursor on the document where you want to enter a greeting and click on greeting
line option. The following dialog box opens
Greeting line option

Make adjustments if required in the dialog box and Click OK. The dialog closes.
 You will be taken back to the task pane.
 Click the Next: Preview your letters link at the bottom of the task pane

Preview letters link

The actual letter and addresses appear on the page. The task pane content also changes.
The arrow buttons listed at the top of the task pane enables a user to navigate and preview each lettered
addresses.
The Find a recipient link enables a user to locate an individual address. It opens up a find dialog box.
Edit recipient list link. User can than make edits.

Q3.

a. What is a Macro?

b. How do you create Macro?

(Explaining Macro, Describing how to create Macro with the help of drawing dialog boxes) 2, 8

Answer.

a) Macro

A macro is a series of Word and Excel commands and instructions that you group together as a single
command to accomplish a task automatically. If you perform a task repeatedly in Microsoft Word, you
can automate the task by using a macro.

Here are some typical uses for macros:

o To speed up routine editing and formatting
o To combine multiple commands; for example, inserting a table with a specific size and borders, and
with a specific number of rows and columns
o To make an option in a dialog box more accessible
o To automate a complex series of tasks
 b) Create a macro
We can create a macro by using the macro recorder to record a sequence of actions, or you can create a
macro from scratch by entering Visual Basic for Applications (VBA: A macro-language version of
Microsoft Visual Basic that is used to program Windows applications and is included with several
Microsoft applications.) Code in the Visual Basic Editor (Visual Basic
Editor: An environment in which you write new and edit existing Visual Basic for Applications code and
procedures. The Visual Basic Editor contains a complete debugging toolset for finding syntax, run-time,
and logic problems in your code.).
We can also use both methods. You can record some steps, and then enhance them with additional code.
By recording steps
1. On the Tools menu, point to Macro, and then click Record New Macro.
2. In the Macro name box, type a name for the macro.

Figure: Macro creation

3. In the Store macro in box, click the template (Template: A file or files that contain the structure and
tools for shaping such elements as the style and page layout of finished files. For example, Word and
Excel templates can shape a single document, and FrontPage templates can shape an entire Web site.) Or
document in which you want to store the macro.
4. In the Description box, type a description for the macro.
5. If you don't want to assign the macro to a toolbar (Toolbar: A bar with buttons and options that you use
to carry out commands. To display a toolbar, use the Customize dialog box (point to Toolbars on the
View menu and click Customize). To see more buttons, click Toolbar
Options at the end of the toolbar.), a menu (menu: A list of commands that is displayed when you click a
menu name on a menu bar or other toolbar.), or shortcut keys (Shortcut key: A function key or key
combination, such as F5 or CTRL+A, that you use to carry out a menu command. In contrast, an access
key is a key combination, such as ALT+F, that moves the focus to a menu, command, or control.), click
OK to begin recording the macro.
Figure: Record Macro dialog box

To assign the macro to a toolbar or menu, click Toolbars, and then click the Commands tab. In the
Commands box, click the macro you are recording, and drag it to the toolbar or menu you want to assign
it to. Click Close to begin recording the macro.

To assign the macro to shortcut keys, click Keyboard. In the Commands box, click the macro you are
recording. In the Press new shortcut key box, type the key sequence, and then click Assign. Click Close
to begin recording the macro.
6. Perform the actions you want to include in your macro. You can use the mouse to click commands and
options, but the macro recorder cannot record mouse actions in a document window. To move the
insertion point or select, copy, or move text, for example, you must use shortcut keys.
7. To stop recording your macro, click Stop Recording