Project Management Notes 1

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey
• Project Phases
• Pre-Project work
• Project Initiation
• Project Integration Management

Unit Topics
Project Management Principles and Strategies, key concepts and principles in project
1
management to describe the roles and responsibilities of the project manager
2 Definition of project and project management, project life – cycle
Planning the project, project planning process , project charter and project plan,
3
work breakdown structure (WBS) techniques,, project structuring and organization.
Estimating Project Costs, organize project activities, resource and time constraints,
4
final project schedule manually or by using automated tools.
Activity sequencing, precedence network diagram, critical path method, program
5
evaluation and review techniques, project scheduling, basics of scheduling.
Executing the Project, basic needs and requirement of project execution, project
6
tracking and control elements, factor contribute to successful project control.
• Need Assessment
• Business Case Project Business Documents:

These documents are
interdependent and iteratively
developed and maintained
• Benefits Management Plan throughout the life cycle of the
project

• Needs Assessment involves understanding business
goals and objectives, issues, and opportunities and
recommending proposals to address them. The results
of the needs assessment may be summarized in the
business case document.

• Project sponsor is generally accountable for the
development and maintenance of the project business
case
• Project Manager is responsible for providing
recommendations and oversight to keep the project
business case, project management plan, project
charter, and project benefits management plan success
measures in alignment with one another and with the
goals and objectives of the organization
• A documented economic feasibility study used to
establish the validity of the benefits
• Used as a basis for the authorization of further project
management activities
• Key Elements: Business needs, Analysis of the situation, (RCA of
problem, opportunity, known risks, success factors, decision criteria
e.g. Required/ Desired/ Optional), Identification of options (Do nothing
i.e. BAU/ Do the minimum work possible etc.), Recommendation
(including implementation approach), Evaluation

• This document describes how and when the benefits of the
project will be delivered and mechanisms that should be in
place to measure those benefits.
• Project benefit is defined as an outcome of actions,
behaviors, products, services or results that provide value to
the sponsoring organization as well as to the project’s
intended beneficiaries.
• Key elements: Target benefits, strategic alignment,
timeframe for realizing benefits, benefits owner, metrics,
assumptions and risks.
• This document is issued by the project sponsor that
formally authorizes the existence of a project and
provides the project manager with the authority to
apply organizational resources to project activities.
• Project Management Plan is defined as the document
that describes how the project will be executed,
monitored and controlled.

• Besides competing constraints, project success should
also be measured with consideration toward
achievement of the project objectives.
• Stakeholders and PM should document and agreed
upon answer of following questions:
• What does success look like for this project?
• How will success be measured?
• What factors may impact success?

• Financial measures
• Net Present Value (NPV)
• Return on Investment (ROI)
• Internal rate of return (IRR)
• Payback period (PBP)
• Benefit-cost ratio (BCR)

Project Integration Management
Initiating • Develop Project Charter
Planning • Develop Project Management Plan
Executing • Direct and Manage Project Work
• Manage Project Knowledge
Monitoring and • Monitor and Control Project Work
Controlling • Perform Integrated Change Control
Closing • Close Project or Phase
Project Scope Management
Initiating
Planning • Plan Scope Management
• Collect Requirements
• Define Scope
• Create WBS
Executing
Monitoring and Controlling • Validate Scope
• Control Scope
Closing
Project Schedule Management
Initiating
Planning • Plan Schedule Management
• Define Activities
• Sequence Activities
• Estimate Activity Durations
• Develop Schedule
Executing
Monitoring and Controlling • Control Schedule
Closing
Project Cost Management
Initiating
Planning • Plan Cost Management
• Estimate Costs
• Determine Budget
Executing
Monitoring and • Control Costs
Controlling
Closing
Project Quality Management
Initiating
Planning • Plan Quality Management
Executing • Manage Quality
Monitoring and • Control Quality
Controlling
Closing

Project Resource Management
Initiating
Planning • Plan Resource Management
• Estimate Activity Resources
Executing • Acquire Resources
• Develop Team
• Manage Team
Monitoring and Controlling • Control Resources
Closing
Project Communications Management
Initiating
Planning • Plan Communications Management
Executing • Manage Communications
Monitoring and • Monitor Communications
Controlling
Closing

Project Risk Management
Initiating
Planning • Plan Risk Management

• Identify Risks
• Perform Qualitative Risk Analysis
• Perform Quantitative Risk Analysis
• Plan Risk Responses
Executing • Implement Risk Responses
Monitoring and • Monitor Risks

Controlling
Closing
Project Procurement Management
Initiating
Planning • Plan Procurement Management
Executing • Conduct Procurements
Monitoring and • Control Procurements
Controlling
Closing

Project Stakeholder Management
Initiating • Identify Stakeholders
Planning • Plan Stakeholder Engagement
Executing • Manage Stakeholder Engagement
Monitoring and • Monitor Stakeholder Engagement
Controlling
Closing

• Project Purpose
• Measurable project objectives and related success criteria
• High-level requirements
• High-level project description, boundaries, and key deliverables
• Overall project risk
• Summary milestone schedule
• Preapproved financial resources
• Key stakeholder list
• Project approval requirements (i.e. what constitutes project success,
who decides the project is successful, and who signs off on the project)
• Project exit criteria (i.e. what are the conditions to be met in order to
close or to cancel the project or phase)
• Assigned project manager , responsibility, and authority level
• Name and authority of the sponsor or other person(s) authorizing the
project charter
• At a high level, the project charter ensures a common understanding by

the stakeholders of the key deliverables, milestones, and the roles and
responsibilities of everyone involved in the project

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DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

2 Definition of project and project management, project life – cycle

• Business Case Project Business Documents:

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

Planning • Plan Risk Management

Monitoring and • Monitor Risks

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

• At a high level, the project charter ensures a common understanding by

DTU/EMBA-401/Jan-2020/Satish Kumar Dubey

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