Good To Know About Turkish E-Ledger Solution (SAP Document and Reporting Compliance - Statutory Reporting) - SAP Blogs

9/6/22, 3:06 PM Good to know about Turkish e-ledger solution (SAP Document and Reporting Compliance – Statutory Reporting)
eporting) | SAP Blogs
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Alois Uhrmann
September 6, 2022
| 7 minute read
Good to know about Turkish e-ledger

solution (SAP Document and
Reporting Compliance – Statutory
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Reporting)
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 RSS Feed Turkish authorities have been spearheading digital transformation of electronic
document processing and statutory reporting since many years. SAP Document
and Reporting Compliance – statutory reporting comprises the most important
reports for Turkey, of which e-ledger or e-defter is to be highlighted here.
1. Business process of e-ledger reporting in SAP Document

and Reporting – statutory reporting
The Fiori application Run Statutory Reports provides a unique point for business
users to perform regular reporting activities.
The screen shot below shows selected e-ledger reports of Turkish reporting
entity with submission due date between September and December 2022.
https://blogs.sap.com/2022/09/06/good-to-know-about-turkish-e-ledger-solution-sap-document-and-reporting-compliance-statutory-reporting/ 1/13
9/6/22, 3:06 PM Good to know about Turkish e-ledger solution (SAP Document and Reporting Compliance – Statutory Reporting) | SAP Blogs
E-ledger reporting periods
The last possible submission date of e-ledger report for period June is
30.09.2022 as the period offset for submission due date has been configured to
3 months. Business users can maintain reporting status in the application to
oversee current reporting activities at any time.
Starting monthly processing begins with selecting data and creating download
files for local file system by opening the report of a specific reporting period and
starting a New Run.
Business users can see the technical status and the user screen of a successful
run looks like this.
E-ledger report runs for a period
A report with a given Report Run Id contains e-ledger files with document data
from ERP system as per the report run generation date and time.
Business users can start runs several times, if update of e-ledger file selection is
needed, for instance after enhancing documents with current header or item
texts to be available in e-ledger files.
The e-ledger files can be analyzed by opening Report Run Id item.
E-Ledger files or report run Id for download
Every Report Run creates files for Document Journal and General Ledger that are
available for download to local file structure.
Data in files come from accounting on the one hand and configuration on the
other hand, to enable consultants to enhance data according to the specific
needs.
Every journal document will be represented by its header and the corresponding
line items.
This is how the data structure of document journal file looks like. Let’s take data
set of a customer invoice to have a closer look. In the picture below you find it
framed in red color.
Example of download file content
2. Business process of e-ledger reporting after download of e-

ledger files
Downloading the files from SAP Document and Reporting Compliance ends
activities in SAP system at this point but not the overall business process.
The files must be transformed into legal format and subsequently enhanced with
information for final submission to tax and revenue administration.
These activities will be done by so-called accredited service providers. SAP

customers are free to choose any service provider, who will then be responsible
for final file submission to government.
SAP customers and service providers are free to align on a technical or

organizational way of handing over files to service providers’ technical
infrastructure.
After acknowledgement from tax and revenue administration the report for the
submitted reporting period can be set to status Completed.
3. Configuration of e-ledger file creation

A part of report data comes directly from accounting document and another part
can be configured to customers’ needs in SAP Document and Compliance –
statutory reporting.
This can be done in done with maintenance views in SAP S/4HANA in reference
implementation guide as follows:
IMG: Financial Accounting-> General Ledger Accounting -> Periodic Processing -

> Report -> Statutory Reporting: Turkey
E-Ledger configuration in SAP implementation guide
SAP S/4HANA Cloud offers the respective Self Service Configuration User
Interfaces (SSCUI).
This following screenshot was taken from S/4HANA Cloud application Manage
your solution and it shows the structure for Finance -> Statutory Reporting ->
Document Journal
E-Ledger Configuration in S/4HANA Cloud (Manage your solution)
Data will be displayed in header or line items of document according to

configuration.
4. Header data of documents in document journal file
Let’s have a look at the header line of a customer invoice’s data. It gets
completely populated with data from accounting document, except the journal
number, which is counting the number of documents consecutively from the
beginning of fiscal year starting with 1.
The reference field gets filled by SAP Document and Reporting Compliance for
electronic document processing with the legal number of a customer invoice
according to tax and revenue administration’s requirement.
E-ledger document header data
5. Item data of document in document journal file

The item lines are both selected from accounting document and configured in
setting for statutory reporting and report parameters of e-ledger report.
The line items of this document represented in e-ledger document journal shall
now be the example for configuration options.
The screenshots in the following explanation were taken from an S/4HANA Cloud
System.
lineNumber
173
Besides the documents also the items are counted from the beginning of the
year across the fiscal year starting with 1. This can be seen in the item’s
information in the first column.
lineNumberCounter
84
This is the same document number that one can see in the header
information of the document. Every line item has the header number assigned
in the second column.
accountMainId and accountMainDescription
120 | Müşteriler
This description refers to the description of the first three digits of number
ranges as per Turkish chart of accounts.
There is a configuration activity Maintain the General Ledger Account

Description to configure this description, which is unique for all
accounts beginning with the given three digits.
accountSubDescription
Yurtiçi alacaklar
Here you can see the G/L Account Long Text of the account in Turkish
language.
accountSubId
120010000
As Turkish chart of accounts needs certain number ranges there is often a
need to have a global and a local chart of account with accounts assigned to
each other in general ledger account master data.
The reporting parameters of e-ledger report let customers decide whether the
account numbers of local or global chart of accounts are to be taken for
download files.
The set up can be done in SAP S/4HANA in implementation guide.IMG: Cross-

Application Components -> General Application Functions -> Document and
Reporting Compliance -> Country/Region-specific Settings -> Turkey ->
Statutory Reporting -> E-Ledger Report -> General Settings -> Setting Up Your
Statutory ReportingThe S/4HANA Cloud Self Service Configuration User
Interface can be found with application Manage your Solution under Finance -
> Statutory Reporting -> Basic Settings -> Setting Up Your Statutory
Reporting
amount
1180.00
Line item amount value
debitCreditCode
D=Debit
C=Credit
postingDate
2021-09-01
documentType and documentTypeDescription
External document types are given by authorities or code-list whose codes

must be defined in configuration (activity Specify External Document Type)
and assigned to internal SAP document types (activity Assign SAP Document
Type to External Document Type).
Specify External Document Type
Assign SAP Document Type to External Document Type
documentNumber
GIB2021000000001
Here you can find the document number according to tax and revenue
administrations numbering requirement (it comes from the reference field
BKPF-XBLNR).
documentReference
1800000023
This is the SAP document number.
documentDate
2021-09-01
Here you find the document date.
paymentMethod
External payment methods are given from authorities or external code lists.
They must be specified in system (activity Specify the E-Ledger Payment
Method) and assigned to a combination of account and SAP Document Type
(activity Assign SAP Document Type to E-Ledger Payment Method).
Specify E-Ledger Payment Method
Assign SAP Document Type to E-Ledger Payment Method
detailComment
GIB2021000000001-Item Text SGTXT
This is a concatenation of reference field (BKPF-XBLNR) and Item text (BSEG-

SGTXT)
The purpose of e-ledger solution is to provide the relevant business document

information. The responsibility of submitting of ledger files to authorities rests
with the party transferring files to legal format and enhancing with additional
(technical) information in files.
6. Additional information
You would want to check additional information
Find More Information in SAP Help Portal
SAP Help Portal

Select SAP S/4HANA or SAP S/HANA Cloud
Search for E-Ledger Turkey
Find SAP note for field mapping information here as well.
SAP note 2865499 – TR:ACR:E-Ledger:File Structure Explanation (Field

Mapping)
Some people ask extensibility of Document and Reporting Compliance –

Statutory Reporting. Find some additional information at the following links.
SAP Help
Blog Series on Report Definition
CDS Extensibility
You have seen the steps from using and configuring the e-ledger solution in
Document and Reporting Compliance to creating download files and analyzing
the business document related content of download files. Customers can freely
align with their service providers about setting up the end-to-end process.
Feel free to comment and don’t hesitate to ask questions at Questions and
Answers section.
All Questions in SAP Document and Reporting Compliance | SAP Community
Find more blogs in SAP community regarding Document here.
SAP Document and Reporting Compliance | SAP | SAP Blogs
Don’t miss out the topics page of Document and Reporting Compliance in Sap
Community.
SAP Document and Reporting Compliance | SAP Community
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9/6/22, 3:06 PM Good to know about Turkish e-ledger solution (SAP Document and Reporting Compliance – Statutory Reporting)

eporting) | SAP Blogs

Community Topics Groups Answers Blogs Events Programs Resour

Ask a Question Write a Blog Post Login

Good to know about Turkish e-ledger

1. Business process of e-ledger reporting in SAP Document

E-ledger reporting periods

E-ledger report runs for a period

The e-ledger files can be analyzed by opening Report Run Id item.

E-Ledger files or report run Id for download

Example of download file content

2. Business process of e-ledger reporting after download of e-

These activities will be done by so-called accredited service providers. SAP

SAP customers and service providers are free to align on a technical or

3. Configuration of e-ledger file creation

IMG: Financial Accounting-> General Ledger Accounting -> Periodic Processing -

E-Ledger configuration in SAP implementation guide

E-Ledger Configuration in S/4HANA Cloud (Manage your solution)

Data will be displayed in header or line items of document according to

4. Header data of documents in document journal file

E-ledger document header data

5. Item data of document in document journal file

accountMainId and accountMainDescription

There is a configuration activity Maintain the General Ledger Account

As Turkish chart of accounts needs certain number ranges there is often a

The set up can be done in SAP S/4HANA in implementation guide.IMG: Cross-

Line item amount value

documentType and documentTypeDescription

External document types are given by authorities or code-list whose codes

Specify External Document Type

Assign SAP Document Type to External Document Type

This is the SAP document number.

Here you find the document date.

Specify E-Ledger Payment Method

Assign SAP Document Type to E-Ledger Payment Method

GIB2021000000001-Item Text SGTXT

This is a concatenation of reference field (BKPF-XBLNR) and Item text (BSEG-

The purpose of e-ledger solution is to provide the relevant business document

Find More Information in SAP Help Portal

SAP Help Portal

Find SAP note for field mapping information here as well.

SAP note 2865499 – TR:ACR:E-Ledger:File Structure Explanation (Field

Some people ask extensibility of Document and Reporting Compliance –

Blog Series on Report Definition

All Questions in SAP Document and Reporting Compliance | SAP Community

Find more blogs in SAP community regarding Document here.

SAP Document and Reporting Compliance | SAP | SAP Blogs

SAP Document and Reporting Compliance | SAP Community

SAP Document and Reporting Compliance

SAP S/4HANA Cloud Localization

Similar Blog Posts 

KSA e-invoice Compliance Integration with ZATCA Phase 2

E Document Solution Mexico - Error in CPO

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