SH1651

Corporate Travel Management

(Versoza, 2016)

I. Corporate Travel Management (CTM)

Also referred to as Travel Management Companies. They are the ones who manage and
control costs and expenses and monitor if travel negotiations adhere to the company’s
travel policies.

A. Major Features of Corporate Travel Management

• Financial Controls – for most establishments, a travel expense is one of the major
company expenses that can be controlled. The management of these costs is
usually handled by a Corporate Travel Manager, a function that can be a part of
the Finance, HR, or Administrative Services Department.
• Policy Adherence – Effective CTM also monitors that travel negotiations adhere
to company’s travel policies. These policies have been created by communicating
with the different departments and finding out their travel needs and arrangements.
Upon doing so, CTM can finally come up with the best travel arrangements.
• Safety and Efficiency – Aside from managing a company’s strategic approach to
travel, coming up with corporate travel policies and negotiating with suppliers and
vendors, another feature of the TMC is making sure that employees’ travel is
efficient and safe. The corporate traveler needs a smooth, safe, and efficient travel
process in order to have a productive trip. There should be successful
communication and tracking system as well.

II. Corporate Travelers

A. Types of Corporate Travelers

1. Businesspersons
• These are individuals who own or are owners-managers of their respective
business enterprise, who travel for various reasons, mainly;

to solicit additional contracts;

to negotiate for a source of raw materials; and

to participate in events of interest to enterprise.

2. Corporate Executives
• These are travelers of executive rank, directors, assistant and executive vice
presidents, presidents, and chairs and the like, traveling to represent the
company in events overseas, or to attend corporate affairs in multinational
setting.
• Image is an important factor in nurturing prestige, travel expenses are
unlimited, but subject to the travel policies of the corporation.

3. Corporate Supervisors/Rank–and–File
• Like the senior corporate officials, the lower ranks may also travel to represent
the corporation in meetings overseas or attend training programs in the
corporate headquarters.

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 SH1651

• Travel budgets for these individuals may not be as large as their senior
counterparts, but is the corporation’s image plays a role in determining the
travel budget.
• They travel as often as necessary.

4. Mariners
• Or seafarers have travel needs which are either schedules in advance or are as
need arises, normally under time–sensitive schedules.
• They are needed in a certain port on a certain date, and travel must be
accomplished regardless of the cost.

5. Land–based Overseas Workers

• Normally travels one way, once a year, and seldom purchase roundtrip tickets.
• The best example of these are the domestic helpers (DH) based in Hong Kong.

6. Government Officials and Employees

• Just like the corporate executives, supervisors and rank–and–file, the
Philippine government conducts missions to foreign countries for various
purposes–commercial, diplomatic, military and the like. Government officials
and employees travel overseas on official business and such require travel
arrangements just like any other traveler.

REFERENCES:
Versoza, R. F. (2016). Travel services. Phoenix Publishing House.

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