LEADING VIRTUAL

TEAMS:
MOTIVATING
PARTICIPATION IN
VIRTUAL MEETINGS
Presented by: Group 2
 PROBLEM:
People in virtual meetings often multitask (do other things while
participating in the meeting) or free ride (have their computer on
yet don’t participate). These problems tend to be more common in
virtual meetings because there is the less social presence
(individual visibility) encouraging people to engage in the
discussion.

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 Before/f2f situation of
meetings or discussion
Former meetings and conference examples, uses, and settings. Meetings and
Brainstorming activities are held before the pandemic personally with the
purpose of informative and efficient discussion. In schools and the
workplace, especially in corporate and administrative settings, the meetings
are done via face-to-face discussion. This ensures the focus of attention,
loads of opportunities for revisions and discussion of agendas, and a more
genuine bond with everyone involved. The meetings are usually held right
away when the members are seen in the vicinity, it has way more easy
confirmation of everyone's engagement and attention.

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 Before/f2f situation of
meetings or discussion
Nonverbal communication and gestures are also vital considerations in
having feedback simultaneously among group leaders and members.
Some adjustments and concerns are also way easier to address
compared to online meetings and conferences. Lastly, the members
have the power to decide whether something needs a clarification or a
disagreement whenever they wish to. Discreetly, in online conferences,
the topics discussed are almost always non-negotiable. As interfering
with the speaker is way more obvious and obstructive than simply
raising a hand in an offline/physical discussion.

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 How to motivate all the members
to participate in virtual
meetings.

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 Definition of terms
Conference Multitasking
noun
noun, often attributive
con·fer·ence | \ ˈkän-f(ə-)rən(t)s , -fərn(t)s, for sense 2 usually kən-ˈfər-ən(t)s \
mul·ti·task·ing | \ ˈməl-tē-ˌta-skiŋ , -ˌtī- \
Definition of conference
Definition of multitasking
1a: a meeting of two or more persons for discussing matters of common concern The
1: the concurrent performance of several jobs by a computer
president is in conference with his advisers.
2: the performance of multiple tasks at one time
b: a usually formal interchange of views :

Consultation
The job requires a person who is good at multitasking.

a conference on climate change Hindrance

c: a meeting of members of the two branches of a legislature to adjust differences Noun 2: a person or thing that interferes with or
slows the progress of someone or
Online hin·drance | \ ˈhin-drən(t)s \ something: IMPEDIMENT
Adjective
Definition of hindrance a hindrance to learning
on·line | \ ˈȯn-ˈlīn , ˈän-ˈlīn \
1: the state of being interfered 3: the act of interfering with or slowing the
Definition of online
progress of someone or something: the
with, held back, or slowed down:
: connected to, served by, or available through a system and especially a computer or action of hindering
telecommunications system (such as the Internet) an online database
the state of being hindered
should be allowed to live where he
also: done while connected to such a system chooses without hindrance
hindrance of speech

6
 Key issues/Problems
Near term Long term

1. Technical Issue 1. Communication

Gaps
2. People Are Nervous
2. Lack of experience
3. Trouble joining by
with online meeting
phone
technology
4. Different Time
3. Reduced Focus and
Zones
Productivity

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 Solutions

If possible, ensure everybody is using the best Focusing on the audience before sending a message Encourage your remote team to tidy their workspace

Internet connection possible. In general, a wired makes us consider the receptivity of the audience and to ask their families/roommates not to interrupt

connection is better than a wireless connection; and ahead of construction and transmission. them during work hours. Small challenges like these

of course the faster the connection the better. can go a long way toward boosting your team’s

efficiency
Tell participants to minimize their use of the Internet

- browsing the Web, downloading e-mail, backing up Always take your time before a virtual meeting/

data to an online server, and so on - during the conference call to prepare ahead of time.

conference call.
Ex: Your notes, Your environment, Yourself.

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 Alternatives
• Do a virtual icebreaker or check-in

• Create a line for participants to follow

• Online Voting

• Feedbacks

• Virtual Energizers

• Selection of video conferencing tools other than zoom (if

it is not available).

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 Summary
The group discussed the assigned topic which is “LEADING VIRTUAL TEAMS: MOTIVATING
PARTICIPATION IN VIRTUAL MEETINGS” wherein problems and before/face to face meetings
situation was explained; the common problem that the group encountered is People in virtual
meetings often multitask by doing other things while in the meeting because before pandemic
happened meetings are done via face-to-face discussion and it is way easier to everyone’s
engagement and attention. Moreover, some adjustments and concerns are also way easier to
address compared to online meetings and conferences. Members, also, have the power to decide if
something needs a clarification or a disagreement whenever they wish to. To motivate all the
members to participate in virtual meetings, near and long-term problems or issues are also
discussed; Near Problems are Technical Issues, People Are Nervous, Trouble joining by phone, and
Different Time Zones. On the other hand long-term issues: Communication Gaps, Lack of
experience with online meeting technology, Reduced Focus, and Productivity. In addition, solutions
to the possible problems were stated and these are: ensure everybody is using the best Internet
connection possible, minimize the use of the Internet, Focus on the audience before sending a
message, and encourage your remote team to tidy their workspace, take your time before a virtual
meeting/ conference call. Moreover. The group find alternative ways for the problems mentioned
above: Do A Virtual Icebreaker or Check-In, Create A Line for Participants To Follow, Online Voting,
Feedback, Virtual Energizers, and Selection of video conferencing tools other than zoom.

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The team

Divine Grace Ontong Anna Claire Abin

Secretary/File Keeper Assistant Leader

Bautista, Jomar Anthony

Team Leader

Camilla Goyal Kristine Villaflor

Image Sourcing Personnel Collaborator

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 GROUP 2: Management team

Bautista, Jomar Anthony Anna Claire Abin Divine Grace Ontong Camilla Goyal Kristine Villaflor
Team Leader Assistant Leader Secretary/File Keeper Image Sourcing Personnel Collaborator

20XX THANK YOU! 12