NARRATIVE REPORT

As we continue to study the functions Ms Word, we are now gradually moving from the basic
typing function of Ms word to a more advance function. Like this Table, Charts and Mail merge
functions that Ms Word offers to us. The topic introduces these three useful functions for us to learn
how to utilize these when we are doing an Ms Word related activities. In this narrative I will tell you
the features of these functions and of course its importance in today’s Digital era. But before that, let
me first describe these functions. So first we have the Table, this is made up of rows and columns. The
intersection of a row and column is called a cell. Tables are often used to organize and present
information, but they have a variety of other uses as well. You can use tables to align numbers in
columns, and then sort and perform calculations on them. You can also use tables to create interesting
page layouts. And you can set the style of your table and modify it depending on your preferences,
such as you can change its color, put a border, and add or remove columns/rows on the table.

ILLUSTRATION: TABLE

Next, we have the Chart, a chart is a graphical representation for data visualization, in which
the data is represented by symbols, such as bars in a bar chart, lines in a line chart, or slices in a pie
chart. A chart can represent tabular numeric data that shows a comparison or trends and provides
different information that would help us to easily understand the data that we read. A chart function in
Ms Word allows us to create charts with existing Excel data, meaning if you already have a data on
your Excel you can convert it into a chart immediately. Additionally, you can also modify the chart
depending on you preferences. Here you can change the chart type, rearrange the data, and change the
charts appearance or layout by just using the design function of your chart.
 ILLUSTRATION: CHART

And last, we have the Mail Merge, this is an MS Word function that enables users to send a
similar letter or document to multiple recipients. Mail Merge is a useful tool that will allow you to
easily produce multiple letters, labels and envelopes using information stored in a list, database or in
spreadsheet. Mail merge function can be access from the Mailing tab, there you can start using this
function by just following the step-by-step process that appears on your screen. The mail merge
function allows you to use the list of your existing excel workbook as your basis of your recipients
address or you can just type the addresses manually. Then after that when you`re ready to write your
letter, you can now modify the recipient’s data by adding placeholder so that the documents address
will be different from each other.
 ILLUSTRATION: MAIL MERGE

These three topics is very important to an individual who is just starting to learn how to use
table, charts, and mail merge in their Ms related works or activities. The step-by-step procedure in each
topic will teach newbies how to utilize these functions in an efficient way, that will allow them to finish
their works in a short period of time. Additionally, the features that was discussed on the Table and
Chart topic will allow the reader or the learner to know how to present a data in a form of table and
charts. In this way the presentation of data will be simplified, appealing and will be easy to analyze and
understand by the readers. Leaning how to use the Mail merge function is also important, specially if
you are printing or sending same letters or documents to different individuals. Understanding its
procedure and learning this function will allow you to save more time in making mail letters, because
you don’t have to change the letters address manually, which only means that you will become more
efficient and effective in this task.