Objective 3
 Changing table structure refers to
Insert and format tables
 Sometimes, most of the users would like to go
beyond just adding bullet points in the
PowerPoint presentation, we are very much
expressive by adding images to our
presentation.
 In MS 2016, it has many ways to express
information visually. We can either create
tables, add chart, add smart graphics, embed
videos and audios, etc. All of these methods
would help us keep a presentation engaging. It
makes our presentation more informative
because of adding images or videos.
 When we create tables there a number of
possible ways:
 In placeholder, title and content then
insert table
Insert and format charts
 Insert tab, table, drag
 From existing MS document. MS
workbook is the best place where we
could add our table.
 How do we present data?
 Textual Format – combines text and
numeric facts in a statistical report
 Tabular Format – more easily to read
and organized. Provides numeric facts
in a more concise and systematic
manner
 Graphical Presentation (Bar Graph) –
important relationship is brought out
more clearly and creatively in virtually
solid and colorful figures
 Copy / Pasting Table
 If we have an existing data from excel
and we want to paste that one in MS
word. We just need to copy it and in MS
word choose paste special then paste
link then worksheet object. We could
do the same in MS PowerPoint.
 The effect is, if we change the source
document, we would notice that both
the PPT and Word document will
update and change. This will apply in
the computation. Even if we change the
format such as color and font it will also
change, it has dynamic.
 Paste Special = Alt + E + S
 Change Table Structure
adding, deleting, combining or merging
the cells, or splitting the cells in a single
to a multiple column cells, and resize
individual columns or rows.
 If we select the table, it would add
another tab which is the design tab and
layout tab. If we want to change the
table structure that would be in the
layout tab.
 The size of the table depends on the
font size. If we increase the font size it
would also increase the size of the
table.
 We could also increase or change the
height of the table without changing
the size of the font
 What’s the difference between table and
charts? Usually, the table is used for numbers
but the chart includes graphical.
 We could easily add chart to the slide to help us
identify the trends that might be useful and
might not be obvious when we are looking in
the numbers.
 Every time that there’s a change in our MS Excel
data it will reflect directly in our chart. By
default, the chart is flooded base on the series
of data points in our columns. This is also very
dynamic.
 When we select the chart there are also
additional two tabs: design and format tabs.
 Change the chart type, layout and elements
Layout is the parts of our chart this includes the
chart area, plot area, data markers, legend,
axes, axis labels, gridlines, data table, titles.
 Chart area is the entire area within the
chart frame
 Plot area is the place where we plot the
points. This is the rectangle between
the horizontal and vertical axis.
 Data markers is the graphical
representative of the values for the
data points and sometimes this is
identified as the data label.
 Legends provides the key for identifying
the data series
  Axes have two types: The X axis is the
horizontal axis also known as the
category. And, the Y axis is the vertical
axis also known as the value. In some
area there are what we called Z axis, it
is where when using 3 dimensional
graphs or table or chart
 Axis labels or axis title: we could
change this by applying fill, gradient,
shadow, text color.
 Gridlines has two types: the major
gridlines and minor gridlines.
 Data table is the table below the chart
 Title is place above the chart
 Elements (quick styles) could be change using
the following formatting:
 Chart styles is the combinations of data
markers, walls, etc. Could even also add
element such as background colors of
our chart including the bevel effect. So,
this is the combination of layout to
layout the chart.
 Shape styles is the combination of
shape fills, outlines to edit or enhance
the shape or the fill of the object.
 WordArt Styles is for the text. If we
want to change the style of the text

Insert and format SmartArt graphics

Insert and manage media