Objective 1
Worksheets – the worksheet in MS excel file is a single
spreadsheet containing rows and columns.
 Rows – a series that labeled with numbers on
the left side of the windows.
 Columns – identified with letters at the top of
the windows
 The intersection of columns and rows is the cell
reference or the cell name.
 By default, the name of your first worksheet is
sheet 1, that is if the excel program is still
running using the default settings
Workbooks – it is the entire excel file. Typically
identified with the file type of .xls or xlsx.
 A new excel file will have a default file name of
Book1. A workbook contains of multiple
worksheets. Although by default MS 2016 has
only one default worksheets.
 A workbook can include a very large numbers of
worksheets but the thing that may limit you by
adding worksheets is the available memory of
your computer.
 A workbook can contain a vast amount of raw
and calculated data stored on one or more
worksheets.
 On a worksheet can be independent, (means
that this particular worksheet does not depend
on another worksheet) or related to data in
other areas of the workbook or in other
workbooks.
 Structure and format workbook content so that
key information can be easily identified and so
that data is presented correctly on the screen
and when printed
To create a new blank document:
Start-up screen / Welcome Screen
Backstage view
Ctrl + N = to start another workbook
Import data from delimited text files
 Usually, yung mga data base natin naka CSV.
Ang file name kapag nag e-extract tayo ng
report from the data base naka CSV yan or naka
text file (.txt)
 .csv – comma delimited or separated
values; or
 .txt – text file
 Delimiter – These are the characters that
separates the data from another cell.
 For example: colon, comma, equals
sign, semi colon, space, tab.
Navigate in worksheet and workbook
Find Operation
Find – Ctrl + F
Replace – Ctrl + H
Go To – Ctrl + G
 Used to locate any named element such as a
cell, cell range, named range, table, or chart
Go To Special – Ctrl + G + Alt + S
 Used to locate comments, formulas or specific
formula elements, blank cells, objects, row or
column differences, precedents and
dependents, conditional formatting, data
validation, and more.
Search for data within a workbook:
 Values
 Formula Content
 Comment Text
 Formatting
Creating hyperlinks
Hyperlinks
 This provides us a quick way to connect to a
related information or we could also use to
move along within a workbook to another
workbook/worksheet/file.
 We can create a hyperlink from any cell content
to any of the hyperlink notations supported by
the office 2016. Any other external documents
including websites.
 If you click a hyperlink within the worksheet it
will launch the web browser going to the
particular websites classified in the address.
 By default, you would notice a hyperlink
because it is underlined and colored. The active
and followed hyperlink colors are also separate
by the theme.
 Hyperlink could basically a function of the
theme; the colors, font styles, manner on how it
is presented on screen is a function of layout in
themes
 Ctrl + K to open the hyperlink dialog box
Format worksheets and workbooks
Manage worksheet attributes
 To rename a worksheet - Workbook users can
more easily locate and identify the context of
information. You can reference worksheets in
formulas by logical names.
 To change the color of a worksheet tab - You
can assign colors to worksheet tabs, either to
make them easily distinguishable or to
categorize them.
Manage rows and columns
 In general, worksheet 2016 can contains
1,048,576 rows.
 Excel 2016 can contain 16,384 (XFD) columns
 To insert or remove columns you are just
changing the data structure. Data structure lang
ang dine-delete mo not the worksheet. You are
not actually deleting or changing the worksheet
itself but rather only the data structure.
 Changing, inserting or deleting columns or rows
change the data structures and remain the
worksheet unchanged. It does not change the
worksheet but only the data structure.
 To Insert: before selected rows/columns
(shortcut: ctrl + / -)
 By default, an excel 2016 worksheet rows have
the standard height of 15 or to be exact 14.25
points. The maximum height of rows is 409.5
points
 The standard width of a cell is 8.43. The
maximum characters are 255 (to be exact
254.86)
Insert headers and footers:
 Custom header has 3 groups:
 Page number group
 Date and time group
 File and worksheet information group
- This includes the file path, file name
and sheet name.
Customize options and views for worksheets
 By default, there are three (3) buttons /
command in the quick access toolbar: save,
unsaved, and redo.
 You can add command in the quick access
toolbar from customizing quick access toolbar
menu from the ribbon or to the excel option
dialog box.
 One of the benefits of customizing quick access
toolbar is that you can now hide the ribbon so
that you could gain greater space for your
worksheet. Specially, if you’re working on a
worksheet that has quite numbers of data.
 Customizing quick access toolbar would give
you more space so that you can work on your
document easily and analyze your work easily.
Modify the display of worksheets
Switch among views
 Normal view – the worksheet is displayed in
100% magnification.
 Page layout view – it is displayed as if it will be
printed. Para syang naka print preview with the
space between the individual pages. The page
header and footer are visible and can select for
editing.
 Page break preview – the entire worksheet is
displayed in the window but this time the page
break is indicating by bold blue dash line. You
 can change the page break by simply dragging
the blue line

Display formulas

 Many worksheets contain formula or function

for the purpose of calculating the data. The
formula is visible in the formula bar.
 How do you display formula?

Tilde
Grave accent – also called as
reverse quotation mark, back
quote, left quote.
Ctrl + ` - used
to display
formula on and off. Showing formula also called
as auditing view.
Display multiple parts of a workbook in one window

 Freezing of screen (freeze) – to stay in view

while scrolling the rest of the worksheet
 Splitting (split) – used to independently scroll
and work on two or more views of worksheet
within the same program window
 Multiple views – this technique is done to view
the same workbook in separate program
window