ARTICLE VI – OFFICERS DUTIES AND FUNCTIONS

Section 1. President
a. Perform administrative functions/supervision and control of the activities of the Organization.
b. Schedule and preside on regular monthly meeting, and annual meeting.
c. Coordinate with Local Government Unit, funding institutions and other concerned agencies.
d. Act as presiding officer of the General Assembly meeting and special meetings. Prepare
prospect plans in coordination with the General Assembly and concerned committees.
e. To represent the organization in all contracts and transactions however major transactions shall
be decided with majority of the General Assembly.

Section 2. Vice President

a. Perform duties of the President in his/her absence.
b. Act as chairman of the Membership/Education Committee.
c. Perform such other functions and duties as the President may direct.

Section 3. Secretary
a. Keeps a complete list of all members.
b. Keeps a complete record of all meetings.
c. Furnish the DOLE copy of minutes of regular meeting.

Section 4. Treasurer
a. Takes custody all money and important financial documents of the organization.
b. Pay upon the recommendation of the Project Manager, or as authorized by the President, all
money transaction and certify to the correctness of each position of the Organization in all
financial statement and report submitted of concerned Local Government Units.
c. Turn over all money, documents of the organization upon election of his/her successor.

Section 5. Membership/Education Committee

a. Conduct pre-membership seminar.
b. Recommend approval/disapproval of application for membership to the organization.
c. Provide advocacy and information to the General Public with aim, purpose and activities of
the organization.
d. Provide active involvement in the planning and implementation of the welfare and
productivity program of members.

Section 6. Monitoring/Evaluation Committee

a. Visit project site and conduct regular meeting with beneficiaries.
b. Submit monthly monitoring and evaluation reports to the President/Project Manager.
c. Recommend strategies to the Project Manager for more effective project implementation.

Section 7. Audit and Inventory Committee

a. Provides internal audit services, including inventory of assets of the Organization.
b. Conduct regular monitoring if the internal control system of the organization is operational.
c. Looks into the proper disbursement of expenses incurred by the association during the
implementation of the project.

Section 8. Credits Screening Committee

a. Accept/Process loan application of members and recommend approval/disapproval to the
Project/General Manager.

Section 9. Project/General Manager

a. Supervise activities of the concerned project beneficiaries.
b. Report regularly and directly to the President.
c. Conduct regular visit and follow-up of the project site to validate report of the monitoring
committee.
d. Responsible in looking for business opportunities beneficial to the organization.
Section 10. Members
a. Attend all meetings, conferences, prescribed by the President.
b. Contribute financial and personal services to the organization when so required in accordance
with the decision of general membership.
c. To obey and comply with the policies, constitution and by-laws promulgated by the general
membership and or competent authority.

ARTICLE VII – MEETING OF THE ORGANIZATION

Section 1. Annual Assembly. The General Assembly shall meet at least once a year and shall
be held at the principal office of the organization every last month of the year (December).

Section 2. A special Assembly. A special General Assembly may be called any time by the
President to discuss important matters.

Section 3. Regular Meeting of the Officers. A regular meeting of the officers of the
organization shall meet 2nd Monday of the month, Dalapitan,Matalam,Cotabato

Section 4. Special Meeting. A special meeting of officers shall be held whenever called by the
President. A written notice sign by the President duly prepared by the Secretary shall specify
the time, Agenda and place of meeting.

Section 5. Notice of General Assembly Meeting. Written notice of all meeting shall be served
by the Secretary to individual members via text messages or by posting the notice at the bulletin
board at the principal office of the organization and such notice shall be accompanied by the
agenda. Notice of the special assembly meeting shall state the purpose or agenda, place time of
the meeting.

ARTICLE VIII – ELECTORAL PROCEDURES/POLICIES

Section 1. Election Committee

The election committee shall be formed 15 days before the election day. There shall be a
three (3) man election committee to be elected by the general membership which shall
prepare and send notice to the general assembly for the scheduled date of election and
perform duties in accordance with the established election practices, canvass and certify
in writing the winners of the election, then submit the same to the Presiding Officer.

ARTICLE IX – ORGANIZATION FEES, DUES AND OTHERS

Section 1. Membership Fee

Every member of the organization must pay a membership fee of One Hundred (100)
pesos upon his admission to the organization.

Section 2. Annual Dues

Annual due of (100) one hundred pesos is required of every member to be paid during the
Annual General Assembly Meeting.

Section 3. Contribution
The organization may raise funds for its activities through contribution of donation
from its members or non-members either in cash or labor or in kind and through benefit
programs considered appropriate and legal.
Section 4. Saving Funds and Operations
The organization shall establish a member saving account scheme for the members of
the organization. The accumulated fund shall be deposit in their chosen depository bank.
A table of equity shall be maintained by the treasurer. A trust receipt shall be issued for
this purpose.

ARTICLE X – DISPOSITION OF ORGANIZATION FUNDS

Section 1. Deposit of Funds

The President and the Treasurer must establish a joint account in the depository bank.
There shall be two (2) accounts to be maintained. One for the saving and other for
the Membership fees, Annual Dues, Contribution and Donation. Other source4 of
funds like the loan proceeds shall be deposited in this account.

Section 2. Projects, Programs, and Activities. There will be a 50% allocation of projects
engage in mango production processing/marketing and other projects for the organization.
Section 3. Savings Funds. There will be a saving fund of 30% of income generated from the
projects.
Section 4. Emergency Funds. There will be an emergency fund of 20%.
Section 5. Accessibility of Funds. There will be access of funds to members and projects for the
organization.

ARTICLE XI - RULES OF ORDER

Section 1. Agenda. As far as practicable, the order of business at its annual meeting shall be:

A. Roll Call
B. Proof of Due Process
C. Declaration of Quorum
D. Reading of Previous Minutes
E. Annual Financial Report
F. Resuming of Unfinished Business
G. Election of New Set of Officers
H. New Business
I. Adjournment

Section 2. Quorum. At least Fifty Percent plus One of the total number of the Board of Directors
shall Constitute a quorum.

Section 3. Amendments. The constitution and by-laws may be amended by a Special General
Assembly called for the purpose by the majority vote to the members subject to the approval of
the Bureau of Rural Workers.
 THE CONSTITUTION AND BY-LAWS OF

DALAPITAN MANGO GROWERS ASSOCIATION

ARTICLE XII

Section 1. This Constitution and By-Laws shall take effect upon its ratification. Unanimously
adopted and ratified this 10th day of March, 2022 at Barangay Hall, Dalapitan, Municipality of
Matalam.

NAME SIGNATURE

2.Alejandro Cabatingan _________________

2. Emmanuel Cabatingan _________________
3. Dionesio Magwaling _________________
4. Benny Opeña _________________
5. Edwin Opeña _________________
6. Erwin Layagan _________________
7. David Bernardino _________________
8. Elmer Biscarra _________________
9. Mardonie Cayabas _________________

15. Guarson Collado _________________

16. Russel Cangmaong _________________
17. Aj Reyes _________________
18. Ariel Agusin _________________
19. Charlie Valdez _________________
20. Reymark Susas _________________
21. Roy Cayabas _________________
22. Cristitoto Reyes _________________
23. Elbert Magwaling _________________
24. Honey Valdez _________________
25. Juvy Cabatingan _________________

Subscribed and sworn to before me at_________________________________________

This day of 2022 with I.D. No. ___________________________ issued by
__________________________________________on _________________________________.

NOTARY PUBLIC

Doc. No. _______________

Page No. _______________
Book No. _______________
Series of _______________

DALAPITAN MANGO GROWERS ASSOCIATION

 Dalapitan, Matalam

FINANCIAL REPORT
For the Month of June 2022

Operating funds available as of June 25, 2022

Php. 25,000.00

OPERATING FUNDS
Membership Fee - 100 Php. 2,500.00
Annual Dues - 100 Php. 2,500.00
Mango Production Fund Php. 20,000.00

TOTAL OPERATING INCOME

Php. 25,000.00

OPERATIG EXPENSES:
Travel Expenses Php. 500.00
Meals/Snacks Php. 500.00

TOTAL OPERATING EXPENSES

Php. 1,000.00

Operating Funds available as of June, 2022

Php. 24,000.00

Submitted by:

FRANKLIN MELENCION
Treasurer

Date Signed: June 25, 2022

Approved by:

ALE JANDRO CABATINGAN

President

Date Signed: June 25, 2022