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  • Handout 4 Priority Organiser

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    danezu996
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    This document provides a process for prioritizing tasks by ranking them based on importance and urgency. It involves: 1. Listing at least 5 things that need to be done. 2. Ranking each item's importance from 10 (most important) to 6 (less important). 3. Ranking each item's urgency from 1 (very urgent) to 5 (less urgent). 4. Calculating a priority score by subtracting the urgency ranking from the importance ranking and listing items from highest to lowest score to determine the order they should be done.

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    Handout 4 Priority organiser (1)

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    This document provides a process for prioritizing tasks by ranking them based on importance and urgency. It involves: 1. Listing at least 5 things that need to be done. 2. Ranking each item's importance from 10 (most important) to 6 (less important). 3. Ranking each item's urgency from 1 (very urgent) to 5 (less urgent). 4. Calculating a priority score by subtracting the urgency ranking from the importance ranking and listing items from highest to lowest score to determine the order they should be done.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    11 views4 pages

    Handout 4 Priority Organiser

    Uploaded by

    danezu996
    This document provides a process for prioritizing tasks by ranking them based on importance and urgency. It involves: 1. Listing at least 5 things that need to be done. 2. Ranking each item's importance from 10 (most important) to 6 (less important). 3. Ranking each item's urgency from 1 (very urgent) to 5 (less urgent). 4. Calculating a priority score by subtracting the urgency ranking from the importance ranking and listing items from highest to lowest score to determine the order they should be done.

    Copyright:

    © All Rights Reserved
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    of 4

    Priority organiser

    1. Choose a minimum of 5 things you need to do, e.g. Dentist appointment…


    2. You need to rank it (row A) in order of priority, 10 being the ‘most important’ and 6
    being ‘less important’.
    3. You need to rank it in order of urgency, 1 being ‘very urgent’ or needs to be done
    ‘now’ / ‘straight away’, and 5 being ‘less urgent’/ can wait.
    4. Then, you need to take the number from ‘A’, e.g. 10, and minus the number from B
    e.g. 1, for example: 10 – 1 = 9, and put the number / score in row C, e.g. 9.
    n.b. you may find that you have 2 numbers in row ‘C’ that are the same, for example 9. In
    this situation, you must put in row D, which is the most important in terms of priority, i.e.
    which would you do first!
    5. Row D, you must rank 1st, 2nd… which you must do first, i.e. which is the most
    important and most urgent!

    List of things to A B do now: C D


    do need to do: 1-5 A-B Order of
    6-10 priority / when

    URGENT NOT URGENT


    importa 1 - DO NOW  2 - PLAN TO DO
    nt

    not 3 - REJECT AND EXPLAIN  4 - RESIST AND CEASE


    importa
    nt
    URGENT NOT URGENT
    importa 1 - DO NOW  2 - PLAN TO DO
    nt  emergencies, complaints and crisis  planning, preparation,
    issues scheduling
     demands from superiors or  research, investigation,
    customers designing, testing
     planned tasks or project work now  networking relationship
    due building
     meetings and appointments  thinking, creating, modelling,
    designing
     reports and other submissions
     systems and process
     staff issues or needs
    development
     problem resolution, fire-fighting,
     anticipation and prevention
    fixes
     developing change, direction,
    strategy
    Subject to confirming the importance and
    the urgency of these tasks, do these tasks Critical to success: planning,
    now. Prioritise according to their relative strategic thinking, deciding
    urgency. direction and aims, etc. Plan time-
    slots and personal space for these
    tasks.
    not 3 - REJECT AND EXPLAIN  4 - RESIST AND CEASE
    importa  trivial requests from others  'comfort' activities, computer
    nt games, net surfing, excessive
     apparent emergencies
    cigarette breaks
     ad-hoc interruptions and distractions
     chat, gossip, social
     misunderstandings appearing as communications
    complaints
     daydreaming, doodling, over-
     pointless routines or activities long breaks
     accumulated unresolved trivia  reading nonsense or irrelevant
     boss's whims or tantrums material
     unnecessary adjusting
    equipment etc.
    Scrutinise and probe demands. Help
     embellishment and over-
    originators to re-assess. Wherever
    production
    possible reject and avoid these tasks
    sensitively and immediately.
    Habitual 'comforters' not true tasks.
    Non-productive, de-motivational.
    Minimise or cease altogether. Plan to
    avoid them.

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