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  • Handout 3 Time Management Matrix

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    danezu996
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    The document provides a TIME MANAGEMENT FRAMEWORK matrix to categorize tasks into boxes based on their urgency and importance. The top left box is for tasks that are both urgent and important, labeled "DO NOW". The top right is for tasks that are important but not urgent, labeled "PLAN TO DO". The bottom left is to reject tasks that are urgent but not important, labeled "REJECT AND EXPLAIN". The bottom right is for tasks that are neither urgent nor important, labeled "RESIST AND CEASE".

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    Handout 3 Time management matrix (1)

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    The document provides a TIME MANAGEMENT FRAMEWORK matrix to categorize tasks into boxes based on their urgency and importance. The top left box is for tasks that are both urgent and important, labeled "DO NOW". The top right is for tasks that are important but not urgent, labeled "PLAN TO DO". The bottom left is to reject tasks that are urgent but not important, labeled "REJECT AND EXPLAIN". The bottom right is for tasks that are neither urgent nor important, labeled "RESIST AND CEASE".

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
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    12 views3 pages

    Handout 3 Time Management Matrix

    Uploaded by

    danezu996
    The document provides a TIME MANAGEMENT FRAMEWORK matrix to categorize tasks into boxes based on their urgency and importance. The top left box is for tasks that are both urgent and important, labeled "DO NOW". The top right is for tasks that are important but not urgent, labeled "PLAN TO DO". The bottom left is to reject tasks that are urgent but not important, labeled "REJECT AND EXPLAIN". The bottom right is for tasks that are neither urgent nor important, labeled "RESIST AND CEASE".

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    of 3

    TIME MANAGEMENT FRAMEWORK

    Using TIME MANAGEMENT FRAMEWORK complete your time management matrix.


    In your matrix, put the following activities/ tasks in to what you think are the appropriate
    boxes:
     Write the weekly sales report for my boss
     Find articles for my assignments
     Email accounts in preparation for the end of month audit
     Attend the sales meeting at 3p.m.
     See HR about my holidays
     Contact the gas man to arrange the yearly check
     Have a game on the X-box
     Start planning my HR essay
     Schedule a meeting with a client
     Respond to the complaint email from a client
     Watch Match of the Day / Eastenders…

    URGENT NOT URGENT


    importa 1 - DO NOW  2 - PLAN TO DO
    nt

    not 3 - REJECT AND EXPLAIN  4 - RESIST AND CEASE


    importa
    nt
    URGENT NOT URGENT
    importa 1 - DO NOW  2 - PLAN TO DO
    nt  emergencies, complaints and crisis  planning, preparation,
    issues scheduling
     demands from superiors or  research, investigation,
    customers designing, testing
     planned tasks or project work now  networking relationship
    due building
     meetings and appointments  thinking, creating, modelling,
    designing
     reports and other submissions
     systems and process
     staff issues or needs
    development
     problem resolution, fire-fighting,
     anticipation and prevention
    fixes
     developing change, direction,
    strategy
    Subject to confirming the importance and
    the urgency of these tasks, do these tasks Critical to success: planning,
    now. Prioritise according to their relative strategic thinking, deciding
    urgency. direction and aims, etc. Plan time-
    slots and personal space for these
    tasks.
    not 3 - REJECT AND EXPLAIN  4 - RESIST AND CEASE
    importa  trivial requests from others  'comfort' activities, computer
    nt games, net surfing, excessive
     apparent emergencies
    cigarette breaks
     ad-hoc interruptions and distractions
     chat, gossip, social
     misunderstandings appearing as communications
    complaints
     daydreaming, doodling, over-
     pointless routines or activities long breaks
     accumulated unresolved trivia  reading nonsense or irrelevant
     boss's whims or tantrums material
     unnecessary adjusting
    equipment etc.
    Scrutinise and probe demands. Help
     embellishment and over-
    originators to re-assess. Wherever
    production
    possible reject and avoid these tasks
    sensitively and immediately.
    Habitual 'comforters' not true tasks.
    Non-productive, de-motivational.
    Minimise or cease altogether. Plan to
    avoid them.

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