Training about the US End to End recruitment process to become a successful recruiter

Day 1 & 2 – Topics Covered:

• What is US Recruitment?
• Recruiter and Bench Sales Manager
• Small US Staffing Company Departments.
• What is end client, System Integrator, Project Implementer, Client, and Vendor
• Recruitment Process in a small staffing firm
• How account managers send requirement to a recruiter
• How Recruiter talks to a candidate:
• How a recruiter sends submission confirmation to Accounts Manager?
• Recruitment Process
• HR Process

What is US Recruitment?

 US Recruitment is a process by which the right candidate is hired by an Employer for

their Employer’s needs or for their client’s needs (Requirement).

Recruiter and Bench Sales Manager:

A person who is involved in end to end recruitment process ((sourcing resumes until placing
the candidate) to place a candidate for their Employer’s needs or for their Client’s needs
(Requirement).is called as recruiter.

One who places own employees (candidates) with other companies is called as Bench Sales
Manager.

Small US Staffing Company Departments:

 Finance (Salary, Government Taxes, AP, AR, GL etc.)

 HR (issuing offer letter, on boarding, orientation, policies)

 System Administration (hardware/software setup and maintenance)

 Operations (cab, food etc)

S B Naveen Reddy
www.devsys.co.in
  Recruitment – end to end recruitment process from sourcing to closing (Internal
Recruitment, External Recruitment)

 Sales – Product Sales, Project Sales, Bench Sales

 Immigration (preparing forms and documents for US visas)

 Contracts (MSA, SOW etc)

Assumption.

We are all working as recruiters in Oracle Corporation, India.

Oracle Corporation, US is creating a new version of the database.
So Oracle US entity has sent job description to us.
Our duty is to search oracle dbas residing outside USA, get all personal details/experience
details and if it is okay, forward the resume to HR team and technical panel.

Once the candidate is selected, the candidate will go to Oracle US through H-1B CAP
PROCESS, and work in Oracle USA..

Oracle USA need oracle dbas to work for one year in THEIR OFFICE FACILITY until the
product is released.
After the product is released, then Oracle US will search for a job for ORACLE DBAs with
their client and place them with their client.

H1B Cap Process: Hiring on full time (permanent) with the employer.

US employer is interested to sponsor H1B visa for the right candidate in India and
willing to hire the candidate. After all processes are completed, Candidate has to work
on H1B visa in US with the employer.

1. Employer creates job description (example: Title java developer) needed for their US
requirements.
2. Recruiter in India Sources (Finding) the right candidate for the requirement in India
(example). Recruiter Sends all information ( personal and work experience details)
about the candidate to the technical panel. Technical panel interviews and if
everything is okay.
3. HR issues offer letter.
4. HR or recruiter collect all documents from candidate.
5. The immigration department of the employer send all candidate’s documents,
employer documents, client documents to USCIS (United States Citizenship and
Immigration Services)
6. USCIS sends h1b approval notice(i797) to employer.

S B Naveen Reddy
www.devsys.co.in
 7. Candidate schedules an appointment with the consulate for US visa stamping. Takes
all relevant document, letters etc to US consulate. US visa officer interviews and if
everything okay, US Visa is stamped on the passport.
8. Candidate Lands in US airport(example) on or after October 1st of that year.
9. Visit I-94 issuing officers in airport. Receives I-94 form electronically.
10. Joins with the employer in us.

What is end client, System Integrator, Project Implementer, Client, and Vendor

• The company where the project has to be implemented for their requirements: End
Client.

• The company which implements the project in a client: System Integrator or Project
Implementer.

• Company which sends requirement is always Client.

• Company which receives requirement and works on that requirement is called Vendor.

Recruitment Process in a small staffing firm with no employees on Payroll.

End Client: Boing, Client: Technosoft, Vendor: Optix

STEP 3:

STEP 1: STEP 2: a. Recruiter from

Technosoft sources (find)
Requirements may be from: Boing (end client) sends resume by different
requirement to methods.
1. Internal Requirements from Technosoft (Tier 1 b. Likes resume sent by
Employer
client). Optix (staffing firm).
2. External Requirements
Does preliminary
from: Hiring Manager or screening and gets all
a. End Client Accounts Manager of info from candidate.
b. System Integrator Technosoft assigns c. Forwards resume and
c. Staffing Firms requirement to other details to hiring
Recruiter. mammzmanager.
STEP 4:

a. Technical interview is
conducted by Panel.
b. Recruiter coordinates
with Technical Panel
and candidate.
c. Recruiter informs
candidate about
selection or rejection.

S B Naveen Reddy
www.devsys.co.in
STEP 6: STEP 5:

Finance Dept. For selected candidates:

Optix’s candidate sends approved
timesheets (signed by Boing) to
Finance Department. Optix sends
invoice to Technosoft along with a
copy of approved timesheet.
Technosoft sends their invoice and
copy of timesheet to Boing.
Boing pays invoiced amount to
Technosoft.
Technosoft pays invoiced amount to
Optix.
Optix pays the candidate.
Boing sends MSA/SOW to
Technosoft. Technosoft reads
MSA/SOW and if everything is
okay, signs and sends it to
Boing. Boing countersigns and
sends it to Technosoft.
Technosoft sends their
MSA/SOW (not MSA/SOW of
Boing) to Optix . Optix reads
MSA/SOW and if everything is
okay, signs and sends it to
Technosoft. Technosoft
countersigns and sends it to
Optix.
This is how the paperwork is
completed and finally
candidate from Optix joins
the client as contractor.

How account managers of Technosoft sends requirement to a recruiter

Requirement Details:

Job Title: Senior Ab Initio Developers

Location: Charlotte
Client Name: Boing
Pay Rate:
Description:
I need 3-5 Senior Ab Initio Developers.

Candidates y need to be Green Card or US Citizen. Client Boing wants candidates to accept a
full time role after 6-12 months on contract (CTH). I have these requirements exclusively.
I've already let the Director know that if this is CTH, the contract rate will likely be higher.

If you can find these folks, client Boeing is willing to bring on as many as 5 contractors!!

If GC, we'll need a copy of the GC with submittal.

How Recruiter talks to a candidate:

S B Naveen Reddy
www.devsys.co.in
First Technosoft recruiters explain this opportunity to Optix recruiter. Optix recruiter shares
their own employee’s resume.

An example: How Technosoft recruiter talks to Optix’s employee.

Hi <Candidate Name>,

Recruiter: >Good Morning>. This is <Recruiter Name> from <Your company Name>. Is
this the right time to talk with you for 3 minutes about a Contract to Hire job opportunity?
Candidate: <Yes>

Recruiter: Thanks. Let me explain about the requirement and job duties and if you are
interested about the job opportunity, I will talk to you for 5 more minutes. Is that okay?
Candidate <Yes>

Recruiter: I found/got your resume from <How did you source the resume>. I looked at your
resume and I believe that you will be right match for this requirement.
Let me explain briefly about our company.

Briefly explain about your company (for 30 seconds)

Let me explain to you about the job requirement.

Briefly explain about the requirement (for 1 to 2 minutes)

I need a senior Ab Initio Developer to work in Charlotte, North Carolina for end client Boing.
We need Green Card Holder or US Citizens and this is a 6 to 12 months CTH (Contract to
Hire). For the first 6 to 12 months, you will be an employee of Optix. Later you will be hired
as a FULL TIME of employee with our Client Boing. I will discuss the rate with your
company and start date is Immediate.

Are you interested with the job opportunity?

Candidate: <Yes>

Collect all information from the candidate and submit to your accounts manager or
recruitment manager.

How a recruiter sends submission confirmation to Accounts Manager?

(Resume not displayed)

Subject: Paul Scott - Ab Initio Architect - $98/hr. AI on CTC - Corp-to-Corp - 703-319-9718

Hi <Hiring Manager Name>,

S B Naveen Reddy
www.devsys.co.in
Short listing the profile of Paul (Ab Initio Architect) for (Boing- Senior Ab Initio Developers),
Paul is Available on 2 Weeks’ notice and currently located at Levittown, NY.

Candidate Skill Summary:

------ personal information

First and Last Name: Paul Scott
Current Location: Levittown, NY
Willing to Relocate: Yes
Availability: 2 Weeks
Contact number: 703-319-9348
Skype ID: Paul. Scott
Email:paul.scott@gmail.com
----
-------
Total Experience: 15 Years
Total IT experience: 15 Years
Total Domain experience: 12 years of solid ab initio experience with all release
US Experience: 9 years
Experience relevant to requirement: 12 years
--------
Industries worked for: HealthCare(Medco/ESI), Telecom (British Telecom), Finance
(Citigroup, FannieMae, Wachovia/WellsFargo), Retail (NPD Group)

Pay Rate: $98/hr. AI on CTC

Education Background:
Masters - Master of Technology - Technology - Indian Institute of Technology -
Bachelors - Bachelor of Engineering - Engineering - Regional Engineering College -

Pay Rate: $98/hr. AI on CTC

Project References:
Name: Smitashree Routray
Designation: Sr. Business Analyst
Company / Project: Sudler and Hennessey, NYC
Email ID:smitastrhree.routray@avee-health.com
Phone: 789-265-3232

Employer Details:
Optix: Green Card Holder

Optix contact information (Recruiter name, phone, email id and their address.

RECRUITMENT PROCESS:

1) Requirement 3) Talk to candidates,

Analysis – S B Naveen Reddy get all information
Requirements are www.devsys.co.in and send all
from Accounts information to
Manager or Hiring Account Manager.
Manager.
 2) Sourcing Resumes,
Filtering the resumes.

6) If Candidate is 5) Coordinate with 4) If resume is

selected, get all candidate, accounts selected by accounts
documents, manager during manager, schedule
information, and interview process. interview per advice.
forward it to HR.
HR PROCESS:

HR PROCESS:

2) On selection, send
1) Interviewing the offer, Background 3) Arrange DRUG Test
candidate Check (BGC), Benefit
and other documents

6) Help as and when 5) Orientation, 4) On Boarding

required. Training

S B Naveen Reddy
www.devsys.co.in