Note: These are some basic minimum requirements to have in a warehouse before beginning operations.

ALWAYS CHECK LOCAL LEGISLATION AND REGULATIONS over and above this list. This list might
miss some essential points needed in each country due to local laws and regulations - eg. battery room in the UKI / work training at the worksite in Denmark (two days) etc.

Most of the items which need to be purchased can be ordered via the Shopping list (click here to open)

Category Item Specific standard/Description

number and types based on the initial fire assessment from the fire expert (but at least one by the charging racks, one in
Fire extinguishers
the office space, one by M&R and one in the general WH area; as a minimum)
Smoke detectors Must have multiple and must be serial connected
Manual fire alarm activation devices Should be available at various points within the offices and the WH
General fire alarm warning devices / horn Audible alarm activated manually or automatically if a fire starts
Fire alarm control panel / unit To monitor the fire alarm system of the building
Fire Only if possible by GDPR - in certain countries, we need the approval of a specific authority before implementing cameras
protection Cameras connected to a security company
at the workplace + we need to inform the work councils and staff - Labels for CCTV outside of the building to inform people
and (24/7) monitoring
that the area has CCTV is also mandatory.
evacuation
Fìre blanket For personnel - easy access
Emergency exit doors properly illuminated to
Should be opened from the inside without any key or special knowledge - exit doors should never be obstructed
clearly indicate exits
Always best practice, and could be required in multiple markets. Please check with your regional H&S manager - if not, see
Battery room / fire cell
below, as a minimum standard (fire prevention walls)
Fire preventive walls between and above
Link: https://docs.google.com/spreadsheets/d/1OwPeadkkJ6QWbrV1nadhxyZkd7lk4EBvIlebRjH8KHA/edit#gid=793102152
charging racks

Emergency evacuation plan / General layout

Clearly marked and kept in sight by the main entrance door - preferably multiple places and by all exits
of the offices and the WH
For first aid kits - the name of the first aiders should also be written on the first aid box and / or the emergency evacuation
First aid kit sign / First aiders bands or HV
plan (depending of the countries). We can also have the sign of First aid printed on the HV of the first aiders (best practice)

Signages Fire equipment sign For fire extinguishers, manual fire alarm activation devices, fire alarm
No smoking sign Can be printed - but must posted multiple places inside the WH
Emergency exits sign All exits and exits leading out, must be marked with luminescent exits signs
Wear your PPE sign Put up multiple signs to keep PPE in use
Floor markings tapes Designated areas for walking, scooter trail, M&R, charging areas etc.

Showers (where applicable) If available, the showers should be checked annually for legionela testing by a certified laboratory
Always - it is possible to provide water fountains to the employees (ensure a contract is in place for the mandatory sanitary
Access to drinking water
control of the fountains)
Maintenance
of facilities Air conditioning units If air conditioning units are in place they should be maintained and checked on a regular basis (as per local regulation).
Contracted with a professional cleaning company - Or done internally if an employee has been employed as a cleaning
Plan for cleaning of warehouse and
agent. We should not ask our employees / rangers / managers to clean their working environment if not part of their job
restrooms
descriptions.

Workbenches / cabinets Please make sure M&R have all the appropriate benches and stool to work correctly (ask M&R heads for more info)
Ergonomic Work chairs All office workers must have access to a work chair and a desk
Ergonomic Work desks All office workers must have access to a work chair and a desk
Furniture Office furniture All office workers must have access to a work chair and a desk
Furniture
All breakout space and kitchen areas must have dedicated furniture, chairs etc. for employees to be able to take a rest of
Breakout space / Kitchen furniture
have lunch
All WH should have that in place - if not, make sure to add spot and locker before operations - Men and Women lockers /
Lockers/Wardrobe
Wardrobe could be required to be be separated from each others. Always check local legislation

Speak Up poster posters can be found here

Emergency communication / Phone Internal (People Team, Managers...) and external (fire brigade, police, local authorities...) posted at several places across the
numbers / Emergency contacts facilities but also nearby / on telephones
People Team
& Safety Fire warden names Who is the local fire warden at each location? Who is in charge at the WH in case a fire happens?
Board First aiders names Same as above - must be clearly marked in case of emergency
QR code for incident reporting QR code for incident reporting
Staff representative / Work council contacts Where applicable

Retron boxes Make sure to order early on with Giulia Rota - define a dedicated storage area / space for them within the WH
Pallets with sidewalls for
- storage of fully charged batteries, Make a clear floor plan that has pallets with sidewalls for storage of batteries. If not sure what this means, ask your regional
- corroded batteries waiting to be cleaned H&S manager, and they are happy to assist. Here is pictures showing it: https://drive.google.
Battery
and com/drive/folders/1IrwWrWJHrTVPGj3aprHuGERhldesBxVf
storage &
- batteries waiting to be charged
Safety
Pallet jack Due to it being easy to move out batteries from the WH in case of fire - ensure dedicated storage area for it and easy access
Add water to the barrel (preferably also salt, but must then be plastic inside to avoid corrosion) - ask your Area H&S
Barrel with water, gloves and googles
manager

Always have a first aid kit close by the M&R and rangers area in the WH - including eye washing bottles (if no eye washing
First Aid Kit ( with Plaster / bandaid Kit / etc.) station). No medicine should be available in a first aid kit. Only provide a first aid kit with the items required as per local
regulation (in certain countries, the list of a first aid kit is defined by law)
General Safety Please have all, including safety boots, in place before operations begin - ensure stocks as well and proper storage within
Order all the PPE
your WH to keep the PPE safe and in good conditions at all times
In case an equipment / tool / material is out of service, it should be labeled with a "out of order" label for not to be used by
"Out of order" tags
others

Material safety data sheet for chemicals
being used
All chemicals need to be labeled
Chemical Safety cabinet for chemicals (e.g.
safety flammables, toxic...)
Hazardous waste labeled and contained
separately from general waste
Spill kits available
PPE for the use of chemicals
All safety material date sheet (MSDS) should be printed in the local language of the country and kept close to the M&R area
(and also with easy access for rangers), so all have access to needed information to protect their own health - the MSDS
should be the latest ones available
Name of the material and the primary hazard (e.g. flammable, toxic...)
Yes - Wurth or similar metal cabinet
All chemical hazards should be labeled and segregated from other general waste and evacuated according to local waste
management procedures
In case of a spill from one of our chemical products, specific spill kits must be immediately available to contain the spill
According to the MSDS : safety chemical gloves, goggles, bodysuit...

No extension cords
If used, use industrial rating sockets
Safe clearance nearby electrical panels or
boxes
Get more sockets - avoid the usage of extension cords for charging racks especially - all electrical equipment should be
plugged directly into the wall outlets / floor outlets wherever possible
At least 1.5m minimum safety clearance around - nothing should be stored in front or nearby an electrical panel / box at any
time

Electrical
safety
 Safety panels on electrical boxes should The panels of electrical boxes should not be left open. Only authorized personnel are allowed to work on electrical
Electrical remain closed appliances.
safety "Electrical appliance" and / or "Warning High Depending on the voltage of the appliances but at least the "electrical risk" sign should be displayed on all electrical panels /
Voltage" signs boxes
Please do so always, before operations begins - make sure the electrician leaves a report on the status and that any and all
Get all electric installations grounded and
points pointed out in need of fixing, is done before operations begin. (In UK specifically PAT testing is a specific check
checked by certified electrician
mandatory by law and is due for all electrical appliances, sockets, equipment...every 6 months).
No combustible materials close to electrical
Combustible should be stored separately, preferably in dedicated flammable cabinets
appliances

Segregated waste bins Make sure to have general waste bin, and also one in metal for chemicals/empty spray cans
CCTV cameras If cameras will be installed, please get prior approval from Data protection-Legal team. Check Notion page!
General Shredder is needed to shred paper with personal data on it
Filing cabinet / closet is needed to store personal data
key lock box Need to store the key for the filing cabinet / closet