Management HSE Inspections
INTRODUCTION
This aide memoir is intended for use by managers
carrying out visits or inspections. It contains those
questions and checks which audit experience has
shown to be most useful. An integral part of HSE
is the demonstration of the technical integrity of
the facility.
SCOPE
These guidelines are intended for facility
inspections by teams of senior managers. Parts of it
would also be useful for an individual senior
supervisor, or department head, checking HSE
systems in a facility.
The most important principle for time-effective
checks is look as systems rather than details.
Details have to be checked out but only to ensure
that the system is working properly, not for
themselves. Don’t check the housekeeping, check
the system for checking the housekeeping.
Look for the Station Integrity Logbook. Refer to
Appendix 1 for example.
Most controllable causes of accidents are related to
human error. This usually means errors in training,
communications and supervision. Managers
should, therefore, examine the systems which
check the quality of training, communications and
supervision.
The first section is general, on the approach, and
should be read before starting. The other pages,
covering different HSE systems, are intended to be
used as a reminder while checking out that system.
They should be interleaved with blank pages for
making notes. There is a lot of general ground to
be covered and it should be divided up either
between different members of a team, or between a
number of visits by an individual. It is better to
check a few systems thoroughly than to cover them
all slightly.
Surprise is not important. This is not a spot check
to catch people doing wrong but a systematic
measure of what has been done right.
ORGANISATION OF THE INSPECTION
Your inspection visit starts from the moment you
leave home. Be observant during the visit to the
facility be it by car, boat or plane. If you are
travelling by vehicle make sure the vehicle is
correctly equipped and the appropriate journey
management papers have been filled in.
Remember your example will be emulated by
others. For example walk around the vehicle,
check the tyres; your life may depend on them.
Whether operating as an individual or as a team,
review the briefing material before setting off.
Select areas of special focus and assign them. (The
briefing material should include previous audit
reports – from similar facility inspects and from
audits made by line staff outside the facility and by
HSE. A list of briefing material is at the back of
this guide.)
Try and assign the material according to those
being interviewed. Otherwise all the team
members will be queuing up to see the facility
supervisor simultaneously.
OIM / September /1998
Many of PDO installations are normally
unmanned. Make sure a supervisor, operator and
maintenance representative are on site during the
visit.
The best way is for one person to interview the
supervisor, another the operator, and a third the
maintenance man. Asking several levels of
supervision the same questions can be revealing, so
maintain a certain amount of duplication of key
areas by the different interviewers.
Before the interview, mark the most important
questions in the text. Start with these, rather than
asking each and every question. Some questions
will have been answered already, others may not
be relevant to the particular facility. Starting with
the most important also makes sense when time is
short.
Programme carefully any drill you wish to see.
Otherwise the call to muster stations will disrupt
all the interviews, and the other team members will
not be in position to monitor the response.
On arrival at the site, the whole team should be
briefed on the work going on at the facility and on
any HSE precautions they should take (which
should preferably be in the form of the standard
briefing given to all facility newcomers).
The facility Station Integrity Logbook plays an
essential role in maintaining technical integrity at
each facility. Check this book to see if regular
checks are being maintained.
 Management HSE Inspections

Furthermore, many of PDO installations will have
a whiteboard indicating last check of the facility.
Record date of last check.
In turn the team should brief the staff at the site,
explaining the aims and programme for the visit. If
the facility has achieved an HSE milestone since
the last inspection this should be recognised by the
visitors (briefing notes should record such
information). Otherwise the facility crew should be
asked what progress they have made since the last
inspection. They should be given an opportunity to
ask general HSE questions.
The team should then split up and go their separate
ways until the round-up session at the end.
As well as highlighting good points, the round-up
session should emphasise those deficiencies that
can be rectified immediately by the facility staff
themselves. Deficiencies which require higher
level action should be noted in general terms –
stating that they will be taken up with the higher
level or asset managers.
registers, etc.) should be checked. Second,
questions for interviews with operatives and
contractors.
OPERATIVE INTERVIEWS
Go out on site and watch activities rather than just
touring equipment. Study one operation in depth
rather than trying to cover them all.
First observe from a distance. Are the staff
properly equipped for the job? Are they standing in
safe positions? Are they using correct equipment?
Is it in good condition? Are they aware of the
positions of others? Judge for yourself what the
potential hazards are.
Then, when they can safely stop what they are
doing, talk to them.
If they can identify precautions that they were not
taking ask them why not.
If there should be a work permit for the job, ask to
see it so that you find out if they know where it is.
done more safely. Check the information from the
interviews with the supervisor. When was the last
drill they took part in? What did it consist of? Did
they discuss it afterwards?
A variety of answers to questions should be
expected because of different shift cycles and
differences in perception. If there are conflicts,
explore further rather than assuming that
something is wrong.
Ask them about their knowledge of Company HSE
policy, regulations, and facility-specific rules. How
were they briefed initially, when and by whom?
Did they feel their briefing was adequate? Had
they found any surprises?
Finally thank them for their help and ask them to
keep HSE in the forefront of their minds when
working.

Avoid too much detail and talk about the Ask them what hazards they were verbally warned
deficiencies in the system rather than individual of, and whether any of the work permit
failings (except as examples). requirements were explained or discussed.

In particular, stress those areas where HSE policy If you feel they should have been doing more than
has not been fully understood or where HSE they were, say so. Your silence will otherwise be
priorities have been wrongly decided. taken as acquiescence.

STRUCTURE OF INTERVIEWS If there has been a flagrant disregard of

procedures, then those concerned must be clearly
In this guide, each subject is divided into two. told that this is unacceptable. If they have just not
First, there are questions for supervisors – during thought deeply enough about HSE, make the
which facility records (log books, first aid points less forcefully. Ask if the job couldn’t be

OIM / September /1998

 Management HSE Inspections

1. HSE Program  What activities by others has he seen as

evidence of the department’s technical
SUPERVISORS AND RECORDS integrity and HSE programme?
Responsibilities Objectives
CONTENTS  Does he have a job description?  What specific HSE objectives has he been
Page given for staff reporting?
 Does it include:
1 HSE Program 9 - his safety responsibilities  What HSE objectives have been given to the
- his safety activities? whole facility team?
2 HSE Organisation 12
Programs Progress
3 Procedures 14
 How does he manage facility integrity and HSE?  Does he know the department’s progress
4 Drills and Exercises towards their HSE objectives?
21  Is there a department HSE program and
integrity program?  How does he report safety progress to the
5 Accident Reporting 27 department/
 Does he have a copy?
6 Self Check 33  How often?
 How does the programme get changed?
7 Work Permits 36  What progress have they made?
 Have there been any changes during the year?
8 Documentation 39  What feedback has he had from the
 What part did he play in developing:
9 HSE Meetings 41 department on his progress?
 The overall programme?
10 Training 44  How does he evaluate contractors’ progress?
 The facility programme? Team
11 Briefing Material 48
Appendix 1 - Production Facilities Inspection  His individual programme?  Who is the man on his team, besides himself,
Checklist.  How does he pass on information on facility with the best attitude to HSE?
programme and objectives to:  Has this been recognised in any way, such as
- his subordinates? in his staff report?
- contractors?
 Who is the worst?
 How does he check that they have understood?
 What is he personally doing to improve the
performance and attitude of this man?

OIM / September /1998

 Management HSE Inspections

2. HSE Organisation  When have they come across the HSE function?
OPERATIVE INTERVIEWS  If they identify a hazard, who do they report it to?
SUPERVISOR AND RECORDS
Responsibilities  What happens then?
Organisation
What are their responsibilities for HSE? INTEGRITY MANAGEMENT
 Who is responsible for the overall HSE and
(Responsibilities for work-mates is an essential
integrity of the facility? This booklet is the hightest level of three levels of
element)
 Who is in charge during emergencies? safety/integrity inspections. The next level down is
Programme the facility inspection checklist, which should be
 What do they know of the facility’s HSE  Does it depend on the type of emergency? available at each facility. (Refer Appendix 1)
programme?  Is there an HSE focal point?  Examine the checklists to see if they are up to
 How did they get to know about it? date and correctly signed off.
 What are his responsibilities?
- from work mates?  Check when the facility was last inspected by
- from facility supervisors?  His duties? supervisory staff
- from base line-staff?  Who is he responsible to?
- from HSE  The third level is the daily shift changeover
Information document
Progress
 How are they told of new regulations and changes  Examine the above document to verify
 Has their record been better or worse recently? to procedures? completeness. For example are their overrides
 What HSE improvements have they seen in the in place but not noted.
 How do new standards from Engineering and
last six months? Operations become known?
 Where have they seen deterioration?  Is there a briefing of is it purely a paper
Comments communication?
What differences do they see with other facilities  If they identify a hazard how do they go about
in the way of safety of the operation? getting it put right?
Have they themselves made suggestions to help the  What feedback do they get when action is needed
programme? by people at base?
What became of them? Operative interviews
 Is there a focal point for HSE?
 What does the do that affects them?

OIM / September /1998


3. Procedures
(Briefing notes should include a list of
amendments to General and Department
Emergency Procedures Manuals and Operating
Manuals since issue, so that the updating of facility
manuals can be checked.)
SUPERVISORS AND RECORDS
3.1 General Emergency Records
Procedure guide
 Review the facility copy of General Emergency
Procedures (for Company-wide emergency
response)
 Where is it kept and who refers to it?
 Does it look like it has been used, and is it up to
date with all amendments in place?
Duties
 What is the facility command structure for
emergencies?
 Who is in overall charge?
 Are there nominees for key duties?
 How does this change if people are absent or
incapacitated?
 Is a deputy nominated for each role?
 Is there a nominated fire/emergency team?
 What special training have they had?
Management HSE Inspections
 What refresher training?
Initiation
 Is there always an operator on duty on the facility
who can immediately initiate the emergency
procedures without reference to anyone else?
 What circumstances would cause him to initiate
the emergency procedure without reference to
anyone else?
 What is his experience?
 What briefing or training has he had?
 How does he know what support is available from
base?
 Is his deputy as well trained and briefed?
Exercises/tests
 How often does the facility exercise their role,
apart from exercises organised by base?
 What form do these exercises take?
 How many base exercises have they been
involved in?
 How often are emergency communications
systems tested?
 How often are faults, problems found?
3.2 Department Emergency Procedures
Procedure guide
OIM / September /1998
 Where are department Emergency Procedures
kept (covering operating emergencies in-house)?
 Who refers to them?
 Are they up-to-date?
 How are updates controlled?
 What evidence is there of controlled updating?
 Do they merge logically with the General
Emergency Procedure?
 Are there other operating emergencies the
supervisor would like to see covered by the
procedures?
Exercises
 What exercises are held?
 How often? At any particular time?
 How do they choose the scenarios?
 Are they logged at site and reported to base?
Exercises debriefing/critiques
 How do they discuss the results and conclusions
of exercises?
 Are there procedures which have needed to be
revised in the light of experience?
 How was this handled?
 Response in genuine emergencies
 What genuine emergencies have been dealt with
according to the procedures?

 Were they reviewed afterwards?
 By whom?
 Where were the results recorded?
 What action items resulted?
 Have these been complete?
3.3 Operating/craft procedures
Guides
 Who wrote them?
 When?
 Where are they kept?
 Who refers to them?
 How often?
 Are there official or unofficial short versions of
the guides?
Introduction of procedures
 How does the supervisor ensure
operatives know the procedures?
 New contractors?
 Are all procedures seen as being practical?
 If so, are they enforced at all times?
 Procedure checks
 Who checks that new
procedures?
Management HSE Inspections
 How does the supervisor ensure that procedures  How did they find out what the procedure was?
are always followed?
 What are the safety features included in the
 Does he ever ask an operator to take him through procedures?
an operating procedure to check his knowledge?
 Are they following it exactly?
Variations/revisions
 Have they been trained in all the operating
 If the procedure needs to be varied for a particular procedures?
job, how is this instruction:
- authorised?  How do they know?
- given to the operatives? Comment
- recorded
 Are there situations where they have to deviate
 Are base informed? from the procedures?
 Are procedures discussed in the facility HSE  How do they know they are allowed to?
meetings?
 Do they consider parts of any procedures:
 Just occasionally or systematically? - unnecessary?
- impractical?
 How can procedures be revised?
- hazardous
 How can they get them changed?
OPERATIVE INTERVIEWS
 Have they been involved in writing new
that the Emergency procedures procedures?
 What do they know of emergency procedures?  Who checks to make sure that they are aware of a
 How did they get this knowledge? new procedure and understand it?
 From whom?  How often does this happen?
 Where are the procedures kept?  Are procedures ever discussed in safety meetings?
 Have they read the procedures themselves?  How regularly?
operatives know Operating procedures
 What is the operating procedure for the job that
they are doing?
OIM / September /1998

4. Drills and Exercises
(Briefing notes should include a list of the drills
carried out since the last inspection.)
SUPERVISOR AND RECORDS
Records
 What drills have been recorded in the log books
since last inspection?
 Is this according to programme?
 What scenarios where used for these drills?
 Where they planned or surprise drills?
Scenarios & planning
 Have the facility staff been given a range of
scenarios or have the developed their own?
 If so at what level?
 Do the scenarios assume the HSE system failures,
such as:
- failure of detectors or fire pump to start?
- Personnel unavailable, including
supervisor?
- Power failure?
- Communications failure with base?
- Within facility?
 Do drills systematically cover:
- the range of anticipated emergencies?
- Tests of the operational functioning of all
items of emergency equipment?
Management HSE Inspections
 Are all drills according to predefined scenarios or
are situations escalated by an umpire during the
drill itself?
Timing – preparation
 How is timing of drills decided?
 Are they usually at the most convenient time?
 How many drills have been held out of working
hours?
 At night?
 What preparations are there beforehand?
 How many drills are genuine surprises?
 Who gets told beforehand?
 When?
 Are false alarms ever used for drill opportunities?
 Are false alarms taken through until completion
(check evidence)?
Scope
 Do emergency drills also cover the process
reactions required (e.g. blowdown, electrical
isolations)?
 Do drills require all equipment to be exercised up
to the final point?
 At what point do drills usually stop?
 What is the furthest they have gone?
 How many times has drill had to be limited by
operating or weather conditions?
OIM / September /1998
Review/critiques
 Are all drills reviewed immediately afterwards,
and problems identified with all involved
(including non-facility staff from stand-by boat,
medical team or fire brigade) taking part?
 Are response times recorded?
 Are they improving?
Action items & feedback
 Are the action items recorded and closed out
when completed?
 How are the lessons disseminated:
- to other facilities?
- to the department?
 What input is there from departments on drills
and exercises?
 What feedback/reaction on response?
 How do they hear about and incorporate the
experience of other facilities?
Duty and part-time staff
 Which staff do not take part in which drills
because of their operating duties?
 Because they are not regular facility staff?
 When do the drill?
 Are records kept of drill attendance to control
this?
 Are drills ever witnessed by non-facility staff?

OPERATIVE INTERVIEWS
Last drills
 When was the last drill they took part in?
 What did it consist of?
 How did it go?
 Did they discuss it afterwards?
 Do they think it was realistic?
 Useful?
Comment of drills
 When are drills usually held?
 Do they feel competent to operate all emergency
equipment?
 What emergencies do they think should be
included in drill programmes?
 Have they suggested these already?
PRACTICAL TEST
Holding an exercise during the visit is an excellent
idea. Seeing people do things is a better test than
talking about it. However, it must be carefully
planned before hand, using the other team
members as umpires during the exercise to enforce
the chosen scenario and monitor performance. All
umpires should record steps in the emergency,
timing with a stop-watch from the alarm being
sounded.
Management HSE Inspections
If parts of the emergency procedures are hazardous discussion will usually identify a number of
to test, then work out in advance how you are problems where guidance on policy is sought or
going to deal with them. If drilling cannot be policy questioned. The following points should
stopped for safety reasons, have an umpire on the also be covered:
rig floor when the alarm goes to direct the crew to - response to the initial alarm
disregard the alarm. He should then ask them what - establishment of communications
they would do in a real emergency. - dissemination of essential information
- formation of emergency teams
Make sure that at least one key member of the
- effectiveness of command structures
facility team is removed from the exercise,
- readiness of emergency equipment
preferably without the others knowing, to see how
- operation of equipment
long it is before a deputy takes over. Ensure that
- local control of activities
the scenario has one failure built in, such as
- response to change (surprises).
declaring one vital access way impassable or one
vital item of equipment (e.g. fire pump, radios, PA
system, power) unusable.
Decide in advance at what point you want them to
stop, and make sure you have umpires in place to
ensure this.
All messages should identify this as a drill, but
emergency procedures should be followed as
though it were a real emergency.
Do not shrink from stopping production if it is a
full management inspection, well organised and
with enough observers to get full value form the
exercise. Apart from the value of the insight into
problems in procedures and training, there is
always value in management demonstrating that
they are prepared to lose production to ensure that
the safety systems work (so long as it is done as a
serious test).
After the drill, ensure that those taking part are
debriefed – the supervisors by the team and the
rest of the facility crew by the supervisors. The
OIM / September /1998
 Management HSE Inspections

5. Accident Reporting
(Briefing package should include the site
supervisor’s report on all accidents since the last
inspection, together with any more detailed
investigations. If this package seems too large then
perhaps inspection should be more frequent. The
line department responsible for the facility should
report on the status of all outstanding HSE action
items. Maintenance should also report on major
equipment failures since the last inspection, and
Drilling on any major delays or problems.)
SUPERVISOR AND RECORDS
Procedure – theory and practice
Ask the supervisor to explain the accident
reporting procedure, in theory and in practice.
Check site log book for last couple of months  Did the site supervisor see the report before it was
correlating incidents with accident reports. published?
 How many of the major equipment damage  Did he agree with it?
reports from Maintenance, or problems from
Drilling, were covered by accident reports?  If he had reservations, how were these
communicated:
 What happened to the rest? - to the line department?
- to HSE?
Feedback
 Were other potential problems identified by the
 How often is there a query from base on an
report?
accident report?
 How were the results fed back:
 Who does this usually come from?
- to the supervisor?
 What sort of queries are raised? - to the rest of the facility crew?
Investigation by team Accident reports – individual
Ask to see the site of any accident which was  Had the victim seen the accident repot?
subject to a team investigation in the briefing
notes. Ask the supervisor to describe what  What was his reaction?

 What is the criterion used to decide whether an happened (whether it happened on his tour of duty  Had eyewitnesses seen the final report that went
accident requires a report or not? or not, he should have been briefed). to base?

 What is the deadline for reports to reach base?
 Who writes them?
 Who are they sent to?
 What checks does the supervisor make to ensure
that he is told of all accidents?
 How is the loss of production reported?
Check the first aid register since the last inspection
for injuries not covered by formal reports. Check
the reports, if any, of drugs and dressings used.
 Are there significant differences between the
versions?
 How long did it take the team to arrive on site?
 Who was on the team from the line department?
 Who was interviewed?
 Was the investigation thorough enough?
 Was the investigation report adequate?
 Will the actions recommended eliminate the
problem?
 Had they agreed with it?
 Was the man’s lack of knowledge identified as a
cause?
 If so, what recommendations were made for
improving on-the-job training?
 What recommendations were made for testing
knowledge on-the-job?
 Was the man’s failure to use his knowledge
identified as a cause?

OIM / September /1998


 If so, what recommendations were made for
improving:
- supervision?
- self-checks?
- cross-checks?
- job safety assignment by the supervisor?
 Had the supervisor reminded him of the
procedures before work started?
 What had he personally said to the man?
 How long was it before the accident had been
discussed by the facility crew?
 How long was it before they had told other crews
who might have the same accident?
Near miss accidents
 Were any of the reports covering near-misses?
 How had he got to hear about the near-miss in the
first place?
 Who had decided to initiate a formal accident
report?
 Why?
 What feedback had he got from base on the near-
miss report (congratulations or blame)?
 Review of action items in reports
 How many of the base action items?
 What feedback did the supervisor get from the
line on the progress of action items?
Management HSE Inspections
 Does he have an up-to-date list of outstanding  What were identified as the causes?
safety action items and their status?
 Did they agree with the report?
 Who keeps track?
 What action was taken?
 Are closed out items reported on or do they just
Comment on other accidents
disappear?
 Are thy told of others’ accidents?
 Where there are action items in dispute, ask to see
the site of the accident and have the action item  By whom?
explained. If possible resolve the dispute with the
departments represented on the team. Wonder  What kind of information do they get?
why this had not been done already.  What kind of accidents do not need accident
reports?
 Accident prevention
 How about equipment damage?
 How does he feel accidents could be prevented:
- initiatives by the line department to  How is loss of production reported?
identify problems in advance?
- more self checks on procedures by line  Have they ever reported an accident or near miss,
which was not followed up by supervisors?
supervisors?
- by department heads?
- more (or better) pre-work briefings?
- better briefing of new staff and
contractors?
OPERATIVE INTERVIEWS
Personal experience
 Have any of them been involved in an accident,
as victim or eyewitnesses?
 Was an accident report made out?
 Did they see it?
 What went into it?
OIM / September /1998

6. Self-check
SUPERVISOR AND RECORDS
Self audit
 Are regular self-audits carried out by the facility
supervisors?
 How often?
 What do they look for?
 Is there any guidance on the subject?
 From whom?
 How often has this been updated?
 What reports are generated?
 Are the results fed back to the men doing the
work, good results as well as bad ones?
Take the latest self-audit report and go round the
facility with the supervisor who made the report.
Note the deficiencies he found as well as those he
did not find (bearing in mind that these may not
have been present when he went round).
 How many of the deficiencies he identified have
already been rectified?
Review the recent reports to identify the main
focus, the gaps in the checks and the checks which
apparently found no deficiencies.
 Were any checks made on working methods or
unsafe actions?
Management HSE Inspections
Action items  What records does he maintain of lifting gear
stored or used at the facility?
 What action items have resulted?
 What happens if it is necessary to use a temporary
 Were these reported to base?
non-certified lifting point?
 Has there been any feedback from base on these
reports?
OPERATIVE INTERVIEWS
 Does any one carry out sample audits to check the
effectiveness of the self-audits?  Has anyone ever stopped them working, or
suggested a different method, because the person
Cross audits considered their approach unsafe?
 Are cross-audits part of the programme?  Who was it?
 Are they initiated by the facility or the base  Has it happened often?
organisation?
 How often do supervisors check their working
 Do they find things, which the facility crew has practices and equipment?
not noticed?
 Do they know about the self-audit system?
 Are the results discussed with them before
reporting to base?  Are the results discussed with them?
 When was the last visit by his supervisor at base?  Are they encouraged to identify deficiencies and
report them?
 Does his supervisor at base ever make a self-audit
of the facility?  What do they do if they see a colleague doing
something unsafe (ask for examples)?
 When was the last one (check the report made by
the supervisor)?  Have they ever reported tools or equipment as
unsafe?
 When was the last audit by the department head?
 What happened?
Lifting gear
 Do they know the checks to make before using a
 Is there a system for inspection and testing of
sling or other piece of lifting equipment?
lifting equipment?
 What is his part in it?
OIM / September /1998
 Management HSE Inspections

7. Work Permits Checks Comment

SUPERVISORS AND RECORDS  What proportion of jobs in progress does he  What are the problems with the permit procedure?
personally check on site to ensure that the
Issue precautions are being followed?  What jobs can be done without a permit?

 What work can be done without any permit?  How many yesterday?  What work is being done today without a permit?

 How many permits does he have to sign each  Does he ask the men doing the job what  What checks are made before a permit is signed
day? precautions they are supposed to take to check off?
their knowledge of the permit’s contents?  By whom?
 Who fills in the bulk of the precautions to be
taken? (Check the permits for several weeks for evidence
of blanket permits, permits which have been
 Who physically checks on site that these repeatedly renewed, permits valid for more than
precautions have been taken before work starts? one day, permits for jobs which resulted in
 How is a permit arranged in an emergency, such accidents, and permits with inadequate
as during the night? precautions.)
 What happens if the scope of work changes such
that a non-permit job becomes one for which a OPERATIVE INTERVIEWS
permit is required?
Current permits
Instructions/briefing
(Ask to see current permits.)
 Who personally briefs the men doing the job
before work starts?  Who were the signatories?

 How does he know which contractors are new to
the site?
 What briefing does he give a contractor new to
the site?
 Does he check their knowledge of Company
regulations beforehand?
 Which is the oldest permit still in use?
 Who filled in the precaution on the various
permits?
 Who checked the job site before work started?
 Who briefed the men doing the job?
 What did the briefing cover?
 When was the last check made on site to ensure
that the precautions were being taken?

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 Management HSE Inspections

8. Documentation  If so, how is it decided which need to be reported 9. HSE Meetings

and which not?
SUPERVISOR AND RECORDS SUPERVISOR AND RECORDS
 What happens with emergency modifications and
Plans & drawings temporary repairs? Arrangements
 Are the P & IDs available on the facility? Manuals  What programme do they have for HSE
meetings?
 Where?  Are there maintenance manuals on site for the
individual pieces of equipment?  Who chairs the facility HSE meetings?
 Hazardous Area Classification drawings?
 Adequate spare parts lists?  What language is used?
 Alarm and shutdown logic drawings or matrix?
 Is the operating manual up to date?  Can all participants understand?
 Plot plans?
Records Attendance
 What is the last revision date on these drawings?
 What kind of log books are kept on the facility?  Who attends facility HSE meetings?
 Are the drawings up-to-date or does he know of
any anomalies?  What kind of information has to be entered?  How often for the different groups?
 How regularly does he receive updates?  Where is this laid down?  Is attendance compulsory or voluntary?
 Who from?  Equipment histories?  Who does not go to safety meetings:
- contractors?
 What does he do when an anomaly is found? - junior staff?
 How quickly is the drawing revised? OPERATIVE INTERVIEWS
 Who from the facility attends base HSE
 Do the operators make their own flow schemes?  Do they ever have occasions to use drawings? meetings?

 Why?  What for? Subjects

Modifications  Are they up to date?  What subjects are discussed:

- a “theme of the month”?
 What recent modifications can he recall?  Where do they record the differences between the - accidents at this facility?
drawing and the actual situation? - accidents at other facilities?
 Are these listed anywhere?
 What happens to the modification? - old procedures?
 Do they have to inform base of any - new procedures?
modifications?  How do they find out about modifications made - HSE suggestions?
by the other shifts? - department HSE programme?

OIM / September /1998

 Management HSE Inspections

- company HSE policy, programme and - reports on progress of actions 10. Training
performance? - subjects discussed)
SUPERVISOR AND RECORDS
 Who suggests the subjects for discussion?
Introduction training/briefing
 How many come from the top and how many OPERATIVE INTERVIEWS
from the bottom of the organisation?  What induction training or briefing is given to
Last meeting
new arrivals (briefed by, subjects, duration of
 How many items minuted are welfare items?  When was the last HSE meeting they attended? briefing)?
 Are presentations made on specific topics, such as  What can they remember about the subjects  What is the difference between briefings given to:
work permits, or electrical safety? discussed? - visitors?
 By whom? - transferees?
 What suggestions did they make? - new employees?
Action items Comments on meetings - new contractors?
 How are action items handled?  Can they remember a particularly interesting  Does he check the knowledge of visitors to the
 Are they reported in the minutes until closed out? session? facility?

 Is there a list of outstanding action items?
 How many have been outstanding for more than
six months/
 Twelve months?
 How does he progress action items?
 Who does he report overdue actions to?
(Review the minutes of the last six HSE meetings
looking for:
- frequency, duration and attendance,
especially by base staff
- number of upward suggestions compared
with downward instructions
- age of outstanding action items
- reporting back from base safety
committees
 What was the subject?  Brief them on the action they are to take if an
alarm sounds?
 What happens to the suggestions they make?
 Has he personally checked before all new
 Do they get a chance to see the minutes? contractors start work at the facility that they are:
 Do the read them? - aware of the HSE regulations?
- wearing the required protective
 Do they agree with them? equipment?
- if he has not checked who has personally
 Who else do they think should attend their
checked?
meeting?
Training programme
 Are accidents always discussed?
 What safety training is required before starting
 How do they report a hazardous situation?
work at the facility?
 Does he keep records of such training and the
dates on which his men become due for
refreshers?
 Have all his people had the essential training?

OIM / September /1998

 Management HSE Inspections

 How does he know?  Is any formal feedback given on individual’s  What is the most recent HSE course they have
progress in on-the-job training? attended?
 Which of his people have been nominated for
training? Checks  Did they find it useful?
 Are there any others who need this training?  How does he check the knowledge of a new  What training should they have had for their job
addition to the team, including contractors: which they have not yet had?
Off-site training/courses - on company HSE regulations?
- on departmental HSE procedures?  When are they scheduled to get this training?
 Who is responsible for ensuring that men are sent
on certification and refresher course? - on emergency HSE procedures? Checks
 What check is made on the knowledge gained in  Is this always on the man’s first day on site?  What checks are made on what they have learned
off-site courses?  Is any record kept of these checks? on site?
 Does he make it a point to debrief each man  Does he personally check out any of his men by  Did they know what they had to be able to do
returning from such courses (to reinforce the going through a procedure with them? before operating on their own?
training and establish its effectiveness)?
 On site or in the office?  Who checked that they had achieved this?
 Does he give any feedback on course
Individual training records
effectiveness?  Does he require his subordinates to do this
formally (in their tasks and targets)?  Have they had training in:
 Formally?
- fire fighting (individual and team)?
 How often are they supposed to do it?
 To whom? - first aid?
 How often do they actually do it? - cardio-pulmonary resuscitation?
On-site training - emergency evacuation and survival?
 What training in his new job did he get when he - breathing apparatus?
was promoted? OPERATIVE INTERVIEWS - emergency procedures?
- operating procedures?
 How could it have been improved? Induction
 Is there any training he still thinks he needs?  What induction HSE training did they get:
- when they first joined the company?
 How does a new man get trained in operating - when the first worked at the facility?
procedures?
 From whom?
 Who checks the newcomer’s competence before
he is allowed to perform operations unsupervised?  How long did it last?
Training

OIM / September /1998

 Management HSE Inspections

Briefing Material

Organisation chart for facility, preferably with

names.
Previous visit reports for same facility with list of
recommendations.
Last self-check report made by off-site supervisor
in asset holding department.
Safety milestones achieved by the facility since
last visit.
Site supervisor’s report on all accidents at facility
since last visit.
Reports of investigations of accidents since last
visit.
Minutes of HSE meetings since last visit.
List of drills carried out since last visit.
Asset holder’s report on status of all outstanding
HSE actions at the facility.
Maintenance list of major failures since last visit.
Drilling list of major delays or problems since last
visit.
List of equipment modifications reviewed since
last visit.
List of amendments to General Emergency
Procedures.
List of amendments to departmental emergency
procedures.
List of amendments to Operating Procedure Guide.

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 Management HSE Inspections Appendix - 1

PRODUCTION FACILITIES 2.6 Condition wire rope 4 CONTROL/AUXILIARY ROOM

INSPECTION CHECK LIST 2.7 Condition Camel guard fencing
2.8 Loose, slapping or misalignment Item Check Remark
V-Belts s
2.9 Condition equaliser bearing 4.1 Condition access/escape doors
1 WELL SITE 2.10 Condition hand brake (can be closed)
(Well Head and Well Site General) 2.11 Condition earthing and RCU 4.2 PTW Board up to date
switch 4.3 Access Control Room Log
Item Check Remark 2.12 A/B Unit: Lube oil level & 4.4 Override Register up to date
s leakage from cylinder 4.5 Locked Valve Register up to date
1.1 Condition pressure & vibration 2.13 Condition Instrument Panel 4.6 Tech. Int. Non-Conformance List
switches Junction Box and 'Fit to Operate' displayed.
1.2 Stuffing Box leaks 2.14 Condition RPC Panel (corrosion) 4.7 Operating Manual + Drawings
1.3 Condition Polished Rod available
1.4 Condition Well Cellar & Grating 3 WELL SITE (Electric Motors) 4.8 First aid box in place and content
1.5 Condition Sample Points & checked
Location Valves Item Check Remark 4.9 BA sets in place & cylinders full
1.6 Pressure gauges s 4.10 Explosive meters (calibration
1.7 General condition 3.1 Abnormal noises date checked)
(housekeeping; corrosion; 3.2 Loose cable & Earthing 4.11 Station logbook up to date
grating; hand railing; ladders; connections 4.12 Fax & telephone operational
walk ways) 3.3 Loose/missing mounting bolts 4.13 Emergency drill conducted
3.4 Full load motor current 4.14 Station Emergency/Evacuation
2 WELL SITE (Beam Pumps) Alarm operational
4.15 Ignition sources surrendered prior
to station access
Item Check Remark ·Note: Well Site Inspection Check Lists to 4.16 H2S monitors available
s be completed for each well site at least once 4.17 Status and condition Control Panel
2.1 Condition load cell and clinometer per shift. (Lamps; charts; annunciators)
cables
4.18 Instrument panel doors closed
2.2 Abnormal noises/vibration
4.19 Fire extinguishers & inspection
2.3 Lube oil leaks from gear box
date
2.4 Condition Samson Ladder
4.20 A/C operational
2.5 Horsehead alignment

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 Management HSE Inspections Appendix - 1

inspection dates)
5 INSTRUMENT AIR COMPRESSOR 7 GAS LIFT MANIFOLD 8.8 By-pass lines: valves closed
8.9 General condition (housekeeping;
corrosion; grating; hand railing;
Item Check Remark Item Check Remark
ladders; walk ways)
s s
8.10 Fire extinguishers & inspection
5.1 Pressure, Temperature gauges 7.1 Pressure gauges
date
5.2 Abnormal noises 7.2 Condition valves
5.3 Oil leaks 7.3 Gas leaks 9 SURGE TANKS
5.4 Instrument air leaks 7.4 Condition Flow Control Valves
5.5 Lube oil separator level 7.5 Condition Pressure Transmitter Item Check Remark
5.6 Air receiver auto drain system switches s
functioning 7.6 Well Tag number available 9.1 Oil leaks
5.7 Loading/Unloading functioning 7.7 General condition (housekeeping; 9.2 Condition Bund Wall
(check timing) corrosion; grating; hand railing; 9.3 LO/LC valve secured and locked
5.8 Fire extinguishers & inspection ladders; walk ways) as required
date 7.8 Fire extinguishers & inspection 9.4 Pressure Vacuum Valve
5.9 General condition (housekeeping; date operational
corrosion; grating; hand railing; 9.5 Blanket gas flow/pressure
ladders; walkways) 9.6 Tank operating pressure
6 OIL MANIFOLD 9.7 Condition Level Switches &
8 PRODUCTION/WELL TEST
Transmitters
SEPARATORS 9.8 General condition (housekeeping;
Item Check Remark
corrosion; grating; hand railing;
s Item Check Remark ladders; walk ways)
6.1 Pressure gauges s 9.9 Fire extinguishers & inspection
6.2 Condition valves (Operated all 8.1 Pressure and temperature gauges date
choke valves once per shift) 8.2 Level indicator glasses
6.3 Oil spills/leaks 8.3 Oil leaks
6.4 Well Tag numbers available 8.4 LO/LC valve secured and locked
6.5 General condition (housekeeping; 10 SHIPPING PUMPS
as required
corrosion; grating; hand railing; 8.5 Instrument air leaks
ladders; walk ways) Item Check Remark
8.6 Flow Control Valves & Level
6.6 Fire extinguishers & inspection Control Valves s
date 10.1 Stand By Pump operational and
8.7 Relief Valves ( tagged +

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 Management HSE Inspections Appendix - 1

changed over one per shift 11.9 Empty drums punctured and 13.7 Liquid level control Knock Out
10.2 Pressure & temperature gauges removed Vessels operational
10.3 Oil leaks (mechanical seals) 11.9 General condition 13.8 Daily Compressor Logsheet
10.4 Abnormal noises (housekeeping; corrosion; completed
10.5 Mechanical seal drain line flush grating; hand railing; ladders; 13.9 Lube oil level (topped up as
10.6 Relief Valves ( tagged + walk ways) required)
inspection dates) 11.10 Fire extinguishers (inspection 13.10 General condition
10.7 Condition Level Switches & date) (housekeeping; corrosion;
Transmitters grating; hand railing; ladders;
10.8 General condition (housekeeping; 12 OIL SAVER PIT walk ways)
corrosion; grating; hand railing; 13.11 Fire extinguishers & inspection
ladders; walk ways) date
Item Check Remark
10.9 Fire extinguishers & inspection s
date 14 FACILITY (General)
12.1 Oil spill/leak
12.2 Saver pit pumps operational
12.3 Level Control Switches Item Check Remark
11 CHEMICAL INJECTION SKIDS 12.4 General condition (housekeeping; s
corrosion; grating; hand railing; 14.1 Main entrance gate lockable
Item Check Remark ladders; walk ways) 14.2 Condition station fencing
s 12.5 Fire extinguishers & inspection 14.3 Condition Escape gates (no
11.1 Chemical drums correctly placed date obstacles; signs)
(hard standing + shade) 14.4 Condition wind sock
11.2 Chemical hard standing drain pit 13 GAS COMPRESSORS 14.5 No Smoking & Hearing
empty/clean Protection signs displayed
11.3 Chemical hazard notes (SHOC) 14.6 General condition (housekeeping;
Item Check Remark
displayed corrosion; grating; hand railing;
s
11.4 Eye/emergency shower ladders; walk ways)
13.1 Pressure & temperature & flow
operational 14.6 Fire extinguishers (inspection
gauges
11.5 Fresh water tank level date)
13.2 Abnormal noises
11.6 PPE available (apron; goggles; 13.3 Instrument air leaks
gloves)
13.4 Lube oil leaks
11.7 Chemical spill/leak
13.5 Gas leaks
11.8 Instrument air leaks
13.6 Condition Seal Oil Pump

OIM / September /1998