Case Study

ITC4343: Enterprise Resource Planning

Year IV Semester 11
……………………………………………………………………………………………
Your Story

“I am done, I quit!” are the words you said to your manager 3 months ago. With Rs.
50,000 of savings, you are ready to start a new adventure: launch the furniture
business you have always dreamed of starting.

A month later, your company (MyOffice Pvt Ltd.) is incorporated! The next step is
to recruit a great team. After a few interviews, you hire Sophia as Sales Manager,
Marc as Purchase Manager, and Paul as Secretary.

Paul helps you find an affordable office location. Now, it’s time to start doing
business; purchase your first products, market your company, sell those products and,
hopefully, make a profit!

1. There are some important vendors who provide various services for MyOffice
Pvt Ltd. As the first step you are required to add some utility providers’
contacts to your system.
Activity 01: Create following vendors in the Odoo System under Contact
Module.
(a) Sri Lanka Telecom
(b) Ceylon Electricity Board
(c) National Water Supply and Drainage Board
(d) Employees' Trust Fund Board
(e) Dialog Axiata PLC
(f) State Timber Corporation

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 2. As the business grows, your customer base started to grow and in order to
properly manage your customer base, you needed to store the details of your
customers in the system.
Activity 02: Create 10 customers of your own in the Odoo System under Contact
Module. (Fill maximum information such as address, contact no etc.)
3. As the number of transactions taking place gradually increases, MyOffice Pvt Ltd.
arose the requirements to record all its various business transactions and the
requirement to make good financial decisions based on the information. To do that
you need to,
Activity 03: Create following Chart of Accounts.
Code Name Type
10001-01 Product Sales Income
10001-02 Service Income Income
20002-01 Production Cost Cost of
Revenue
30001-01 Charitable Contributions & Expense
Donations
30001-02 Depreciation - Computer Equipment Expense
30001-03 Depreciation - Office Equipment Expense
30001-04 Depreciation - Furniture & Fittings Expense
30001-05 Electricity Expense
30001-06 Water Expense
30001-07 Office Maintenance Expense
30001-08 Professional Charges Expense
30001-09 Rent Expense
30001-10 Repairs & Maintenance Expense
30001-11 EPF Expenses Expense
30001-12 ETF Expenses Expense
30001-13 Salaries Expense
30001-14 Software Expenses Expense
30001-15 Staff Welfare Expense
30001-16 Stationery Expense
30001-17 Telephone & Internet Expense

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30001-18 Travelling Expense
30001-19 Statutory & Legal Charges Expense
30001-20 Fuel Expense
30001-21 Bank Charges Expense
30001-22 Interest Income Other Income
100001-03 Petty Cash - Outlet Cash
100001-04 HNB Bank
100001-05 Seylan Bank
700001-01 Computer Equipments Fixed Asset
700001-02 Furniture & Fittings Fixed Asset
700001-03 Plant & Machineries Fixed Asset
700001-04 Office Equipments Fixed Asset
700001-05 ROU Asset - Buildings Fixed Asset
800001-01 Accumulated Depreciation - Fixed Asset
Computer Equipments
800001-02 Accumulated Depreciation- Fixed Asset
Furniture & Fittings
800001-03 Accumulated Depreciation-Plant & Fixed Asset
Machineries
800001-04 Accumulated Depreciation-Office Fixed Asset
Equipments
800001-05 Accumulated Depreciation ROU Fixed Asset
Asset - Buildings
1200001-01 EPF Payables Current
Liability
1200001-02 ETF Payables Current
Liability
1200001-03 Net Salary Payables Current
Liability
1200001-04 Stamp Duty Payables Current
Liability
1300001 Lease Liability: Buildings Long Term
Liability

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 Activity 04: Create following Journals,
a. Petty Cash

4. There are varieties of furniture equipment that MyOffice Pvt Ltd. offers to its
customers.
Activity 05: Create following products, and products categories in the system.
a. Modern Sofa
i. Lavender Sofa
ii. Majestica
iii. Sandy Sofa
b. Office Chairs
i. Fabric Chairs
ii. Mesh Chairs
iii. Leather Chairs
iv. Visitor Chairs
c. Office Tables
i. Computer Table
ii. Conference Table
iii. Executive Table

6. Activity 06: Create 10 leads for existing customers and convert 5 of them as
opportunities.

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