03.01.04-Project Progress Reporting Contractor-Guideline

Project Progress Reporting Contractor
Guideline
03.01.04-Project_Progress_Reporting_Contractor-
Guideline
Contents
Contents ..........................................................................................................................................................................2
Document History ............................................................................................................................................................3
1.0 Purpose ..............................................................................................................................................................4
2.0 Scope .................................................................................................................................................................4
3.0 Confidentiality and Distribution ....................................................................................................................4
4.0 General Requirements ....................................................................................................................................4
5.0 Progress measurement ...................................................................................................................................6
6.0 Progress Reporting Requirements ...............................................................................................................8
7.0 Contractor Cost Reporting ........................................................................................................................... 14
8.0 Project Status Reviews and Meetings ........................................................................................................ 16
9.0 Roles and Responsibilities ........................................................................................................................... 17
Appendix-1 Typical Reporting Requirement and checklist for Reports .......................................................... 18
Appendix 2 – Overall Progress Curve ................................................................................................................... 19
Appendix 3 – Progress and Manpower Histograms (Typical) ........................................................................... 21
Appendix 4 – Commodity / Quantity Progress Curves (Typical) ...................................................................... 22
Appendix 5 – Tabular Manhour / Manpower Reporting Matrix .......................................................................... 23
Appendix 6 – Tabular Commodity Reporting Matrix ........................................................................................... 24
Appendix 7 – Tabular Progress reporting by Discipline / System (Continued) ............................................. 27
Appendix 8 – Material Planning Reporting Matrix ............................................................................................... 28
Appendix 9 – Key Milestone Report ....................................................................................................................... 30
Appendix 10 - Construction Equipment Schedule .............................................................................................. 32
Appendix 11 - Contractor Daily Report .................................................................................................................. 33
Appendix 12 – Weekly Dashboard Report ............................................................................................................ 34
Appendix 13 – Monthly Dashboard Report ........................................................................................................... 38
Appendix 14 – Contractor Cost Summary ............................................................................................................ 41
03.01.04-Project Progress Reporting Contractor Guideline | February 2022

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Document History
Version Date Author Approver Description of Amendment

No.
1.0 31-May-21 Stefano Della Mahmoud Al First Issue

Bella Aamri
2.0 17-Feb-22 Hussain Al Mahmoud Al Re Issued in new Template

Tuhami Aamri

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1.0 Purpose
This document has been developed to set up mandatory requirements for Contractors related to define the project
reporting requirements which Contractors shall deliver as part of their services to the Company. This document
is linked to OQ’s Opportunity and Project Management System Policy Manual and it is recommended to present
documents jointly when required.
2.0 Scope
This guideline provides Company’s Contractors with the requirements regarding project progress reporting. This
procedure is limited in scope to the Weekly Reports and Monthly Progress Reports and focuses specifically on
requirements of those reports. This document provides a unified and consistent reporting templates to be utilised
for all Company’s EPC projects. However, its relevant sections/templates shall be used for projects which are
covering only a phase (Engineering, or Construction only) of a project.
This document also provides company’s PM/PD and Project Services personnel a guideline to ensure that a
consistent reporting templates should be followed for all Company’s projects by the Contractors.
Its target audience includes:
• Company’s Project directors, managers and Project Services personnel
• Company’s Contractors
3.0 Confidentiality and Distribution

• This document is internal and is to be treated as confidential and will be retained as per the Governing
Documents Policy.
• This document must also not be disclosed, printed or distributed to any unauthorised individuals or
parties without the acknowledgement of the document’s custodian.
4.0 General Requirements

In Below are some general requirements which contractor is required to follow for project reporting and control:
• The Contractor shall employ the principles, structure and requirements defined in this guideline to prepare
all project Controls deliverables and reports specific to the package scope of work. The Contractor shall
submit these formats for the required reports to the Company for review and approval within 15 days of the
Effective Date and thereafter on a regular basis in accordance with this guideline.
• Contractor shall implement and maintain a Project Controls System approved by Company for every project
which shall include the requirements specified in this document. Once approved by Company, no changes
shall be made to the schedule other than through the Change Management procedure and/or as provided
for elsewhere in the Contract.
• Contractor can utilise its Project Controls, especially for low level activities, but those shall be adapted with
sufficient flexibility to integrate with Company’s systems, processes and procedures. Company’s procedures
shall govern the Project Control and Reporting requirements and shall be part of Contractor’s Project Quality
Plan.
• Quantities, cost, progress and work hours shall be reported in the detail as required by Company and rolled-
up to a total cost and schedule summary for the Services, in accordance with Company’s procedures.

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Company must approve Contractor’s systems and method and the system must be auditable for verification
against this guideline.
Contractor Reporting Responsibilities
This section defines Contractor’s general reporting responsibilities
• The cut-off date for weekly and monthly reporting periods shall be the last working day of the week and the
last Thursday of the month respectively. Contractor shall submit monthly reports to the Company no later
than seven (7) calendar days after the cut-off date of each month and submit weekly reports to the Company
no later than three (3) calendar days following the weekly cut-off date.
• Monthly and Weekly reports shall be organised as defined in Section 6 with the Appendices and collate it as
one report. Sufficient copies shall be made for distribution to be determined by Company. All data contained
in all reporting shall be provided electronically and submitted at the time of the hard copy issue. All reporting
shall be consistent with the approved Work Breakdown Structure and/or Cost Breakdown Structure.
• Contractor shall fully comprehend the reporting responsibilities and provide the necessary skilled resources
for full compliance. A major emphasis in Construction resources must be given to the planning of the 3-Week
Look Ahead Schedule especially the requirements to meet or exceed weekly planned progress that is backed
up with specific manpower, equipment and resources to achieve the same. 3 Week Look ahead shall be
reviewed line by line in the weekly Construction meetings with Company in attendance.
• Contractor is responsible for the knowledge and accuracy of all engineering deliverables, procurement,
construction and commissioning key quantities. Should deliverables and quantities fluctuate during the
Works, Contractor shall immediately reflect such changes in subsequent reporting periods. Forecasts shall
be performed in an organized fashion and backup made available for full understanding of any baseline
deviation.
• Contractor shall be subject to audits of the Work processes that effect the data contained in all reporting.
Such audits shall include, but not be limited to, verification of the resource loading process for the Detailed
Project Master Schedule in Primavera as outlined herein.
• The Appendices to this procedure are to be used in the development of each report. Company reserves the
right to the final format and content of each report/deliverable listed in Appendices 1 through 14.
• The Contractor’s final monthly progress report shall cover that period in which the last, system turnover is
accepted by the Company
• Company reserves the right to modify and/or request additional requirements necessary in controlling the
Works and to modify the frequency of reporting should it deem necessary. Any such modifications or requests
shall not constitute a variation to the Works.

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5.0 Progress measurement
The detailed progress measurement requirements are provided in the Project Progress Measurement -
Contractor Guideline. This section describes the requirement for high level measurement required for developing
Progress curves which are an integral part of the progress reporting.
Throughout the duration of the Work, Contractor shall establish and report against a series of approved progress
control curves and equivalent manpower histograms. The baseline curves shall show the planned monthly /
weekly progress and be developed using planned dates and resource loading from the Level III schedule. During
the execution of the Work, the actual monthly progress shall be compared with the Project Baseline.
All Baseline schedules and subsequent updated / status schedules shall be based on “Early Dates” as defined
by Primavera Project Planner CPM program. Curves and histograms shall be based on an interpretation (to be
agreed with Company) of the respective Early Date / Late Date envelopes. In the case of overall progress curves
(%), provision shall be made to additionally show both the Early / Late envelopes on curves submitted for baseline
approval, However Company shall decide whether or not Contractor shall utilise the Early / Late envelopes on
subsequently statuses’ progress curves submitted for Company review and reporting. (Refer to Appendix 2 –
Overall Progress Curve)
The Contractor shall develop a consistent method for the measurement of physical progress to report actual
progress against a series of progress control curves. Contractor is required to develop the detailed progress
measurement procedure and system that shall be based on Project Progress Measurement - Contractor
Guideline.
Once approved, the progress control curves, and associated weightings shall remain fixed unless changes are
approved by Company. Contractor shall provide Company with unlimited access to Contractor’s progress
measurement data for the purposes of verification of progress through all phases of the work as required in the
Project Progress Measurement - Contractor Guideline.
Level 1 Progress Control Curves
5.1.1 Contract Progress S-Curves
Contract progress curves shall be developed to monitor progress of the Works. The curves shall be based on the
approved schedule and weighted in accordance with the approved progress weightings. (see Appendix 2).
Progress figures shall be shown in graphical and tabular format and compare actual progress with the planned
progress baselines. Overall Contract progress curves shall be prepared for the following:
• Overall Progress
• Overall Engineering Progress
• Overall Procurement Progress
• Overall Manufacturing and Delivery Progress
• Overall Construction and Pre-Commissioning Progress

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• Overall Commissioning progress
For tabular formats required for reporting commodities and progress earned by Discipline and area and Unit refer
to Appendices 5, 6 and 7)
5.1.2 Manpower Histograms
Manpower histograms shall be developed showing the planned manpower for the entire duration of the works,
separately for engineering and procurement phase (home office works), construction and pre-commissioning,
commissioning phase (site works) and overall. Actual mobilised manpower shall be indicated to show comparison
with plan. In the case of major rescheduling of the works, the revised manpower loading shall be based on the
approved changes to the Level-3 Detail Schedule. (Refer Appendix 3 Progress and Manpower Histogram)
Level 2 Progress Control Curves
5.2.1 Contract Progress S-Curves
Refer to the Project Work Breakdown Structure- Contractor Guideline and Project Progress Measurement -
Contractor Guideline. See Appendix 3 for an example of Progress and Manpower S-Curve.
Engineering
• Area
• Discipline
Procurement
• Number of PO’s
• Engineered Tags
• Bulk material
• Discipline
Construction
• Area
• Unit
• Discipline
• Work Package
Commissioning
• Area
• System / Sub System
• Discipline

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5.2.2 Commodity / Quantity Progress Curves
The Contractor shall produce, on a weekly and monthly basis, a quantity report that shall include the Total
planned, actual and forecast quantities for that specific commodity. (Refer Appendix 5) These quantity reports
shall be based on the resource loaded schedule and hence accurately portray a smooth performance of the
works. The progress reporting period shall include figures for the period and cumulatively. The quantity reports
shall be consistent with the Progress Calculation Work Breakdown Structure and Progress Levels in Project
Progress Measurement - Contractor Guideline.
6.0 Progress Reporting Requirements

Weekly and Monthly Reporting
This section describes the minimum weekly and monthly report content requirements
6.1.1 Monthly Progress Report Table of Contents (TOC)
• Executive Summary
• HSSE
• QA/QC
• Project Control
o Overall Progress (Tabular)
o Progress by Discipline and Major Sub Contractor
o Key Quantity / commodity Summary reporting
o Schedule Performance index (SPI) / Cost Performance Index (CPI)

• Schedule Critical Path Narrative
• Engineering
• Procurement / Subcontracting
• Prefabrication
• Manufacturing, Expediting, Inspection and Delivery
• Construction
• Pre-Commissioning
• Commissioning
• Areas of Concern and mitigations
• Resources: Manpower & Machinery Required vs Deployed
• Status of Interfaces between Other Packages, Third Party, etc., as applicable
• Top 10 Risks
• Appendices:

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o Site Photographs
o HSSE performance report
o Monthly Dashboard Report
o Engineering Deliverable Status Level 4 (including overdue listing)
o Isometric release curves by area / unit
o 90 Day look ahead
o Level 1 Schedule
o Level 2 Schedule
o Level 3 Schedule
o Key Milestone table
o Procurement Register (Level 4)
o Material Commitment progress Curve
o Long Lead Item register / Status
o S- Curves
o Manpower Histograms
o Quantity / commodity tracking Curves
o Interface register and Interface dependency tables (IDT)
o Risk and opportunities register
o Value Engineering register
o Invoice register and status
o Correspondence register
o Permit listing
o NCR Register
o Risk and opportunities Register
o ICV / SME Compliance report
o Monthly Time lapse footage of Construction site
6.1.2 Explanation for Monthly Report Contents
Each detailed report section above shall contain a narrative of the major activities undertaken during the month,
planned activities for the next month, areas of concern and recovery actions.
Contractor shall provide the following specific progress reports, in accordance with Project Planning & Scheduling
– Contractor Guideline, for the respective sections:

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• The HSSE section shall highlight the activities in the area of HSSE and shall address key activities that
have taken place during the month. This shall include a narrative addressing for the month, actions taken
to enhance and encourage HSE awareness.
• The report shall also include a statement of overall accident free man-hours for the Project with a
tabulation of site HSSE statistics, by subcontractor, in a format to be agreed with Company’s HSSE
department.
• The Engineering section shall include a summary status for engineering deliverables, represented as a
comparison of the number of deliverables planned/actual/forecast. Broken down by discipline and type,
the number of deliverables shall be shown for each key step in the development and approval process.
Full narratives shall be included to explain key achievement and plan to work for each discipline
• The Procurement section shall include a summary status for equipment and materials, represented as a
comparison of the number of purchase orders planned/actual/forecast. Broken down by commodity
(equipment, piping, electrical etc.), the number of POs shall be shown for each key step in Manufacturing
and Delivery cycle. A specific section shall be included with explanations for delays and mitigations.
• The Construction section shall include a summary progress by major discipline and by subcontract and
include all the S-Curves and other metrics described in this document. Full narratives shall be included
to explain key achievement and plan to work for each discipline shall also be included with any
explanations for delays and mitigations
• The Pre-Commissioning / Commissioning section shall include a summary status by system showing the
key stages of each system as it progresses from MC to RFSU and include all the S-Curves and other
metrics described in this document. Full narratives to explain key achievement and plan to work for each
discipline shall also be included with any explanations for delays and mitigations
• The Project Controls section shall address both planning and cost matters, with particular reference to
the overall Project Schedule. The cut-off date to be used in the preparation of data shall be as per the
approved Project Calendar. Narratives shall be prepared for:
• The overall Project Schedule status with particular reference to slippages, critical path activities and other
areas of Schedule sensitivity.
• Overall progress summary, curves and histograms for the Overall, Engineering, Procurement, and
Construction. Planned, actual and forecast progress shall be shown as described elsewhere in this
procedure
• Contract Master Schedule updated for progress through the report period (including native files, XER /
PLF)
• Milestone status showing Scheduled/actual/forecast dates.
• Narrative Cost summary highlighting any variances from the previous month’s report
• Updated Trend and Variation registers showing Trends raised, Variation Requests submitted and.
Variations approved.
• Contract Cash flow curves and tabulations, showing both actual payments and forecast expectations.
• The Quality section shall highlight activities in the area of Quality Control (QC) and Quality Assurance
(QA) for engineering, procurement and field activities. The status of audits and a Quality Control Report
showing main activities, statistics and disposition of Non-Compliance Reports (NCR) shall also be
included. Status of key QC indications, e.g. compaction tests, concrete tests, NDE results (including

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welder qualification records and performance/rejection rates), pressure tests, Welder’s qualification
status, etc. shall also be included when applicable
• The Areas of Concern narrative shall highlight all major areas of concern facing the Project, plus
Contractor’s proposed courses of action. The ongoing status of outstanding areas of concern and those
cleared shall also be described since the previous month’s report.
• There shall be a dedicated section on interfaces between Other Packages, Third Parties and other
Contractors, etc., as applicable. This section shall clearly list all Interface action items raised, closed and
days outstanding awaiting closure.
• Contractor shall take regular photographs of the Works as a record of its progress within the Monthly
Report. Photographs shall be taken every month at a minimum of six locations to be directed by Company
with clearly labelled descriptions on each photograph. Contractor shall provide 2 each colour hard copies
of each photograph and the digital electronic files. Contractor shall provide 3D model views of the plant
as agreed with Company. Time lapse Cameras shall be installed with monthly updates provided to
Company as agreed and provided for in the Contract. Access shall be provided for at least 5 logins to an
internet-based system for Company’s exclusive access at no additional expense to the Company.
6.1.3 Weekly Progress Report Table of Contents (TOC)
• HSSE
• QA/QC
• Project Control (Schedule)
• Overall Progress and by Discipline (Tabular)
• Key Commodity / Quantity reporting (Tabular)
• Critical Path Narrative
• 3 Week Look ahead Schedule
• System Commissioning schedule
• Narratives for Engineering, Procurement and Construction
• Pre-Commissioning / Commissioning
• Areas of Concern and mitigations
• Appendices
• Site Photographs
• Weekly HSSE statistics / performance
• Weekly Dashboard Report
• Weekly Progress curves
• Weekly Progress S curves by phase and discipline
• Weekly commodity / quantity Curves

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• Weekly Manpower Histograms
• Material Planning reporting Matrix
• Construction Equipment Schedule
6.1.4 Explanation for Weekly Report Contents
• HSE summary of any first aids, accidents, lost time incidents etc.
• Quality summary of any audits, observations and / or inspections completed and to take
place in the next week
• Brief narratives of the activities performed during the week by each discipline or in the case
of construction each subcontract, with highlights on specific achievements.
• A Progress Table for Overall progress and for each Phase by subcontract and by discipline
shall be included
• Areas of concern and proposed corrective action.
• Construction reporting shall include, Equipment and bulk materials received, Construction
Progress of each discipline or subcontractor, Tables indication planned and actual quantities
for key construction indicators e.g. Steelwork erected, Equipment erection, Piping erection,
Electric cable installed.
• Weekly man-hours summary table showing Home Office expended for the week and actual
manpower, or in the case of Construction and Commissioning each subcontractor man-
hours expended for the week, to date, and actual site manpower
• Major activities planned for next week.
• List of outstanding documents and correspondence requiring response by either Company

or Contractor.
Daily Construction Report
Contractor shall maintain a daily field log sheet giving a brief description of the Work in progress. Contractor shall
provide daily labour and equipment sheets detailing Contractor’s, Subcontractors and vendors equivalent direct
and indirect staffing by trade and major construction equipment employed, material received, key milestones
achieved, lost time accidents and other major activities of the day. Daily Construction Report shall also cover the
activities planned for the next day. Other Deliverables. For an example Daily activity report Refer Appendix 11)
Manpower Histograms
Contractor shall prepare a manpower histogram indicating the manpower required to provide services from the
effective date to completion. (Refer Example Progress and Manpower Histogram / Curve Appendix 3) This shall
be prepared by Area/Discipline, on a weekly and monthly basis, in vertical bar form including Plan, Actual and
Forecast supported by tabulations of category/discipline quantities.

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Indirect and direct manpower ratios shall be defined prior to report set up and will be reported separately. The
classification for Indirect Manpower shall be all Personnel above the level of Direct supervision (i.e.
Administrative, Project and Construction Management Personnel etc.) and any works that are associated with
Temporary construction facilities (i.e. Temporary offices, access roads, warehousing, temporary utilities etc.).
Direct Man-hours / Manpower shall include all other personnel involved in the installation of “Permanent Works”.
The first issue of the Manpower Plan shall be issued with the schedule within thirty (30) days of the Effective
Date of the Contract. Thereafter, actual manpower levels shall be reported on a daily, weekly and monthly basis.
Planned and actual manpower shall be the average daily manpower reported for the given week and month using
the planned number of daily hours, excluding absentees and people in training. This shall also be known for the
purposes of reporting as equivalent manpower.
Contractor Daily Site Activity reports
The Daily Site Activity Report (Refer Appendix 11 – Contractor Daily Activity Report) is to be completed by
Contractor and submitted to Company daily no later than 8:00 a.m. following the day reported. This Contractor
Daily Activity Report shall be completed for every day that Contractor is on the site whether work is performed or
not. The Daily Site Report provides information on weather conditions, number and type of Contractor’s
supervision, labour (split between Direct and Indirect labour), construction equipment, work performed, listing of
delays interruptions, deviations, extra work activities, major HSSE incidents, key milestones achieved and
unusual occurrences.
Contractor is also required to provide a total manpower count, by craft for all Contractor and Subcontractor(s)
each day by 9:00 a.m. so that in the event of an emergency and/or evacuation the exact number of personnel
onsite can be ascertained. This should cover all Contractor and Subcontractor personnel onsite in all areas.
Progress Curves
Contractor shall submit a progress curve which reflects the agreed Baseline plan, Actual to Date and Forecast
to Go. Should the Contractor Scope of Services include Engineering and Procurement activities together with
Construction and Commissioning, then this curve set shall indicate scheduled progress for each phase of
engineering, procurement, manufacturing and delivery, construction and pre-commissioning and Commissioning
separately, plus an overall progress curve. Other more detailed curves by Area / Unit, discipline and/or type of
activity shall also be prepared based on project requirements.
Progress curves shall be based on percentage weighted based on earned work hours according to the norms
given to or agreed to by Company. The planned progress should reflect the agreed upon planned progress from
the schedule information, with forecast reflecting any agreed recovery plans. Contractor may propose an
alternative basis for weighting and measuring manufacturing and delivery for Company approval.
At a minimum, the overall progress curve and execution phase curves shall be issued by Contractor together
with the contract summary schedule and the 90 day look ahead. Actual progress versus scheduled progress for
each curve shall be monitored and updated by Contractor weekly / monthly and submitted to Company. If the
Project require, these curves should be required for submittal on a weekly basis together with commodity
progress curves.

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Construction Equipment Curves
Contractor shall submit a Construction equipment schedule to company within thirty (30) days of the Effective
Date, which indicates, by month in accordance with submitted schedule through the duration of the Contract, the
type and numbers of plant equipment required to execute the Services (including dewatering, testing and purging
equipment). (Refer to Appendix 10 for example Construction Equipment reporting after establishment of
requirements in the schedule)
Actual availability of fully functional construction equipment shall be reported against this schedule on a monthly
basis and, where appropriate, shall show a forecast of requirements if different from the original plan.
Construction Equipment Schedules should reflect planned, actual, and forecast equipment needs. Planned
equipment needs should reflect the agreed upon Planned Progress from the schedule information, with forecast
reflecting any agreed recovery plans.
Records
Contractor shall maintain records of all weekly and monthly progress report statistics and supporting databases
which shall be available to Company personnel on as and when required basis.
Final Close out Report
Contractor shall prepare a Final Close-out Report for the Works which shall be submitted to Company no later
than one month after Provisional Acceptance. The format of the Final Close—out Report is to be agreed with
Company no later than six (6) months prior to the planned Provisional Acceptance.
7.0 Contractor Cost Reporting

The Contractor shall prepare a cost control procedure that shall include the methods, tools and bases for
development of cost control, forecasting, incorporation of change, reporting against the approved budget, and
any corrective actions. This procedure shall be submitted to Company for review and approval within 30 days.
Thereafter Contractor shall provide a cost report that is in accordance with the Contractor’s approved Cost
Control Procedure and in accordance with the approved reporting Calendar. As a minimum contractors Cost
Control procedure shall include and follow:
• A Proposed Cost Breakdown Structure (CBS) that shall be a hierarchical structure that classifies costs into
cost categories typically considering commodities and services that can be further sub-categorized into other
specified and company-defined elements such as labour, material, subcontracts, etc. For guidance
Contractor shall refer to Project Work Breakdown Structure- Contractor Guideline
• The CBS shall also be in line with Schedule of Compensation, in the Contract and consider the Company’s
requirement for allocation of the Total Cost to Asset items in the Asset register.
• The specifications governing the Contractor’s Contract and approved Cost Control procedure.
• Original Budget shall match the Contract Value
• Current Budget shall be equal to the Original Budget + approved VO’s
• There shall be alignment between the certified percent completes and VOWD as published elsewhere

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• The forecast shall match values to the Original Budget + approved VO’s + any additional unapproved
variations that the Contractor deems should be part of the Contractor’s Final cost at completion.
The Contractor shall ensure accuracy of the Earned Value calculations (VOWD) due to the significant values
under the Contractors Control as part of the Contract.
The Contractor’s commitments as compared to the budgets, earned value amounts, and forecasts shall be
reviewed to ensure that the level of the current commitment value shall support project execution as per the
contractor’s stated plan. (Note: values shall be ‘as-sold’ value, or contract values, not the Contractor’s actual cost
commitments.)
Cash Flow reporting
The Long-term cash flow projections for the Work shall be prepared with the initial projections based on the
Baseline Schedule and thereafter monitored and updated on a monthly basis. Cash flow projections shall be
revised along with any submissions of recovery or re-baseline schedule submissions when required. Noting that
the total Cash flow shall be equal to the Contractors approved current budget value and reflect a forecast inclusive
of costs as defined above under section 7.0
All cash flow forecasts shall be through the Project’s completion date and be based on the forecast of payments
dates and not the incurred date (expected achievement date) or on the expected invoiced dates.
The payment date shall be calculated using the lag durations listed below between the incurred (month through
which the work is accomplished) and payment dates. Calculation begins with Contractor submission of the
Monthly Progress Certificate, Time allowed Company Approval of the Certificate as per the Contract, invoice
preparation and submittal and then Company invoice payment within the timeframe agreed in the Contract.
Planned disbursements for the cash flow shall be broken down into the following categories and included in
cash flow reporting:
• Advanced Payment
• Progress Payments (where applicable)
• Milestone Payments
• Achievement Milestone Payments
• Advance Payment Amortizations
• Approved Variation Orders (forecasted per variation) approved
Asset Register
The Contractor shall prepare a final Cost breakdown for the works in accordance with the Contract, approved
CBS structure and asset register coding requirements of the Company. The format to be used shall be specified
by Company at suitable time prior to initial Acceptance of the facilities. Contractor shall if requested by the
Company populate Companies.

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8.0 Project Status Reviews and Meetings
Project Status Reviews
Through the duration of the Project Contractor shall be requested from time to time to assist and attend Project
status review meetings, workshops and/or other reviews. Examples of these meetings could be:
• HSSE Audits and workshops
• Lenders Consultant review
• Governmental and/or regulatory requirements
• Stage Gate reviews
• External Consultant reviews
• Quarterly Senior Management reviews
Contractor shall provide the necessary presentation and supporting information to support such reviews. Any
such request that fulfils similar requirements but falls out of the specifically identified sessions as mentioned shall
not constitute a variation to the Works.
In addition, Company shall have the right during the full duration of the Project to attend all progress meetings
with Subcontractors’ and Vendors’ and shall be notified of such meetings and receive a copy of the minutes
within four (4) working days of the meeting.
8.2 Progress
Contractor shall report to and discuss with Company the status of the Contract at Weekly Progress Meetings
and Monthly Progress Meetings. The draft of MoM (Minutes of Meeting) shall be sent by the next day for
Company review.
8.2.1 Weekly Progress Meeting
The main purpose of the Weekly Progress Meeting shall be to discuss the Weekly Progress Report. Particular
attention shall be directed towards any recovery actions required. Other topics may be introduced at the request
of Company or Contractor. The location, timing, attendees and agenda shall be agreed. With Company.
8.2.2 Monthly Progress Meeting
The main purpose of the Monthly Progress Meeting shall be to discuss the Monthly Progress Report. Other topics
may be introduced at the request of Company or Contractor. The location, timing, attendees and agenda shall
be agreed with Company.

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9.0 Roles and Responsibilities
The table below defines the responsibilities of selected key project personnel in project control
Role Responsibility Owns Authors Reviews Approves
Contractor Prepare the reporting X
Project Director/ Manager

Approves the reporting from Contractor X
N-4 Project Controls and Planning Review the reporting from Contractor
X
Project Team Review the reporting from Contractor

X
Table 1: Roles and Responsibilities

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Appendix-1 Typical Reporting Requirement and checklist for Reports
Statistics Weekly Monthly Explanation of content
Report
Objectives vs accomplishments [Narrative] X Report
X Narratives
Concerns and action plans X X Narratives
Safety X X Narrative & Statistics
QA/QC X X Narrative & Statistics
Progress Summary Report X X % Progress
Progress / Schedule X X % Progress
Quantity Reporting X X Major Quantities – numbers
Construction Management X X Statistics

(RFI's/M & DS/Dwg Submittal)
Material Status Report X X Summary Material Quantities Delivered and
Installed vs Actual
Construction Milestones Status X X As per baseline & approved L3 Schedule
Progress by Discipline X X Tabular % Progress
Manpower Histograms X X Histogram – Refer Appendix 03 (Example

[Incl Plan, Actual & Forecast] x Disc. Weekly, Monthly to be similar)
% S Curve [Incl Early, Late, Plan, Actual & X X % S-Curve Refer Appendix 02
Forecast Overall & by discipline
Major Quantity S Curve [Incl Plan, Actual & X X Quantity Curve Refer Appendix 04 (Example
Forecast by Commodity Weekly, Monthly to be similar)
Slipped activities report X X Narrative on slippages per activity in the week /
month, reasons and mitigations
Critical path analysis (brief discussion on the X Narrative on Critical path, analysis, changes in
current critical path(s)) the month and mitigations if applicable
Total float analysis report X Monthly Graph Total Activities versus % of
Critical
Hydrotest status Planned versus Actual X X Total Planned Hydrotest per package and
overall per EPC by Week (Format as per 4.8)
System Turnover Schedule and Status [when X X Number of Actual vs planned vs Forecast
Required] Systems Completed
3 Week Lookahead X Excel Bar Chart Schedule
Daily Activity Report Daily In this format or Contractors standard to be

submitted Daily as per Contract

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Appendix 2 – Overall Progress Curve
[Project Title]
Care Share Dare
OVERALL PROGRESS - [CONTRACTOR NAME] CONTRACTOR LOGO
100
90
Revised Baseline
80
Actual
70
Cumulative % Progress
Early Curve Revised

60
Late Curve Revised

50
40
30
20
10
0
Jun
Jul
Oct
Jan
Jun
Jul
Nov
Dec
Oct
Jan
Jun
Jul
Jan
Jun
Jul
Jan
Jul
Nov
Dec
Oct
Nov
Dec
Oct
Nov
Dec
Oct
Nov
Aug
Sep
Apr
Aug
Sep
Apr
Aug
Sep
Apr
Aug
Sep
Apr
Aug
Sep
Feb
Mar
Feb
May
Mar
Feb
May
Mar
Feb
May
Mar
OVERALL PROJECT
Year 2018 2019 2020 2021 2022
Aug
May
Nov
Jun
Sep
Aug
Aug
Aug
Aug
Oct
May
Nov
May
Nov
May
Nov
May
Nov
Jun
Sep
Jun
Sep
Jun
Sep
Jun
Sep
Dec
Dec
Dec
Dec
Jan
Feb
Jan
Feb
Jan
Feb
Jan
Feb
Apr
Apr
Apr
Apr
Oct
Oct
Oct
Oct
Mar
Mar
Mar
Mar
Jul
Jul
Jul
Jul
Jul
Month Ending
Planned BL 0.0 0.2 0.9 2.1 3.4 4.8 7.1 8.8 10.8 12.9 16.1 18.6 21.9 24.9 27.9 31.6 35.4 39.2 43.7 47.8 52.8 57.0 60.9 65.0 68.9 72.4 75.8 78.06 80.6 83.5 85.4 87.5 89.6 90.9 92.1 93.3 94.1 94.8 95.6 96.4 97.3 98.1 98.6 98.9 99.2 99.4 99.7 100 100 100 100 100 100 100 100
Actual 0.0 0.6 1.4 2.8 3.8 5.3 7.7 9.2 10.4 12.5 15.9 19.1 22.0 24.8 27.8 31.3 34.3 37.6 41.7 44.9 48.9 52.4 55.2 57.8 60.9 63.4 66.3 68.43
Revised Baseline 18.8 21.1 23.5 27.0 30.4 34.1 39.0 43.3 48.5 52.8 57.2 61.6 66.0 69.9 74.0 76.69 79.5 82.7 84.8 87.1 89.4 90.9 92.1 93.5 94.3 95.0 95.8 96.6 97.5 98.2 98.7 99.0 99.2 99 100 100 100 100 100 100 100 100 100
Planned BL Incr 0.7 1.2 1.3 1.5 2.2 1.8 1.9 2.1 3.2 2.4 3.4 3.0 2.9 3.8 3.8 3.8 4.4 4.16 5.0 4.2 3.9 4.1 3.9 3.4 3.4 2.29 2.6 2.9 1.9 2.0 2.1 1.3 1.2 1.2 0.8 0.7 0.8 0.9 0.9 0.8 0.4 0.4 0.3 0.3 0.2 0.3 0.0 0.0 0.0 0.0 0.0 0.0 0.0
Actual Incr 0.8 1.5 1.0 1.5 2.4 1.5 1.2 2.1 3.5 3.1 2.9 2.8 3.0 3.5 3.1 3.2 4.1 3.19 4.0 3.5 2.8 2.6 3.1 2.5 2.9 2.14
Revised Baseline Incr 2.72 2.8 3.3 2.1 2.2 2.4 1.5 1.2 1.3 0.8 0.7 0.8 0.9 0.9 0.8 0.4 0.3 0.3 0.2 0.2 0.3 0.0 0.0 0.0 0.0 0.0 0.0 0.0

Page | 19
Page | 20
Appendix 3 – Progress and Manpower Histograms (Typical)

Page | 21
Appendix 4 – Commodity / Quantity Progress Curves (Typical)

Page | 22
Appendix 5 – Tabular Manhour / Manpower Reporting Matrix
[Project Title] CONTRACTOR

[CONTRACTOR NAME] LOGO
MANHOURS / MANPOWER
Cut Off Date: 28- Aug-

Safety
20
Manhours / Manpower
Engineering / Procurement /
MANHOURS
Construction Manhours
TOT Total (Direct +
Indirect Direct
AL Indirect)
Actu
Actu Act Act al
Discipline BUD Plan al
Actual Plan
ual
Actual Plan
ual Cum
Cum- Wee Cum- Wee
GET Week Wee We We -
ulative k ulative k
k ek ek ulati
ve
1 Civil
2 Structural Steel
3 Buildings
4 Mechanical
5 Pipeline
6 Piping
7 Electrical
Instrumentation &
8
Controls
9 Telecom
10 Painting and Insulation
11 Pre-commissioning
12 Commissioning
TOTAL
Engineering / Procurement /
MANPOWER
Construction Manpower
Total (Direct +
Indirect Direct
Indirect)
Actu
Actu Act Act
Discipline Plan al
Actual Plan
ual
Actual Plan
ual
al
Cumula Wee Cumul Wee Cum
Week Wee We We
tive k ative k ulati
k ek ek
ve
1 Civil
2 Structural Steel
3 Buildings
4 Mechanical
5 Pipeline
6 Piping
7 Electrical
Instrumentation &
8
Controls
9 Telecom
10 Painting and Insulation
11 Precommissioning
12 Commissioning
TOTAL

Page | 23
Appendix 6 – Tabular Commodity Reporting Matrix
[Project Title] CONTRACTOR

[CONTRACTOR NAME]
LOGO
[Contrac tor Name - PROGRESS / COMMODITY REPORTING
Tittle]-
Weekly/Monthly REPORT
Progress
Weighti Weekly Progress Reasons for Significant

Cumulative Progress
ng Variances
Var-
Varia Plan- Act-
Description Plan Actual ianc
nce ned ual
e
Engineering
Procurement
Construction
Commissioning
Quantity Reporting
Last Week This Week Cumulative Statistics
Total
Actua
Discipline Description UOM Quantit Plan Actual Plan Actual Plan Remaining % Comp
l
y
Civil
Concrete-(Excluding
M3
Building)
Concrete-Building M3
Paving M2
Structural Steel
Steel Structure MT
Mechanical
Equipment
Static Nos
Rotary Nos
Tanks Structures &
MT
Accessories
Fabrication of
Pipe
A/G Piping
ID
Fabrication -Fit-Up
A/G Piping
Fabrication - ID
Welding
A/G Piping
ID
Fabrication - NDT
A/G Piping
Fabrication - M2
Painting
A/G Piping
Erection
Erection -
ID
Installation & Fit -Up
Erection - Welding ID
Erection Installation
ID
- NDT

Page | 24
Quantity Reporting (Continued)
Erection Installation - Painting LM
Pipe Support Fabrication MT
Pipe Support Installation MT
A/G Piping Hydrotest Nos
U/G Piping Erection
U/G Erection ID
U/G Erection LM
U/G Piping Hydrotest Nos
Pipeline
Erection LM
Electrical
Cable Trays LM
Electrical Cable Pulling LM
Elec Equip Installation (Main equipment) Nos
Instrumentation
Cable Trays LM
Instrument Cable Pulling LM
Inst Tag Items calibrated/Installed Nos
Loop Check Completed Nos
Fire Proofing
Equipment M2
Steel Structures M2
Insulation
Equipment Insulation M2
Piping Insulation M2
Construction Management
RFI/Material & Tech Data / Dwg Submittals
Description RFI Remarks
a Raised this week
b Accepted
c Ongoing
d Rejected
e Cancelled
F Total nos.

Page | 25
Contractor
[Project Title]
Logo
[CONTRACTOR NAME]
[Contractor Name - Contract Title] -EPC-?? PROGRESS BY DISCIPLINE
CONSTRUCTION REPORT
Progress by Discipline (Engineering / Procurement / Construction) Date: 29- Mar-19
Current schedule
Progress Baseline Schedule
[if applicable]
Weight
1 Overall % Progress Planned Actual Variance Planned Actual Variance Next Plan Remarks
%
Previous Week (Cumulative) 1111 50.0% 60.0% 55.0% 45.0% 45.0% 0.0%
Last Week 2.0% 4.0% 5.0% 3.0% 1.0% -2.0%
To Date (Cumulative) 52.0% 64.0% 12.0% 48.0% 46.0% -2.0%
2 Civil Planned Actual Variance Planned Actual Variance Next Plan Remarks
Previous Week (Cumulative) 60.0% 55.0% -5.0% 58.0% 55.0% -3.0%
Last Week 4.0% 5.0% 1.0% 3.0% 5.0% 2.0%
To Date (Cumulative) 64.0% 60.0% -4.0% 61.0% 60.0% -1.0%
3 Buildings Planned Actual Variance Planned Actual Variance Next Plan Remarks
Last Week 4.0% 5.0% 1.0% 3.0% 5.0% 2.0%
4 Steel Structure Planned Actual Variance Planned Actual Variance Next Plan Remarks
Last Week 5.0% 6.0% 1.0% 2.0% 5.0% 3.0%
5 Equipment Planned Actual Variance Planned Actual Variance Next Plan Remarks
Last Week 5.0% 6.0% 1.0% 2.0% 5.0% 3.0%
6 Piping Planned Actual Variance Planned Actual Variance Next Plan Remarks
Last Week 5.0% 6.0% 1.0% 2.0% 5.0% 3.0%
7 Electrical Planned Actual Variance Planned Actual Variance Next Plan Remarks
Last Week 5.0% 6.0% 1.0% 2.0% 5.0% 3.0%
8 Instrument Planned Actual Variance Planned Actual Variance Next Plan Remarks
Last Week 5.0% 6.0% 1.0% 2.0% 5.0% 3.0%
9 Painting Planned Actual Variance Planned Actual Variance Next Plan Remarks

Last Week 5.0% 6.0% 1.0% 2.0% 5.0% 3.0%
10 Insulation Planned Actual Variance Planned Actual Variance Next Plan Remarks
Last Week 5.0% 6.0% 1.0% 2.0% 5.0% 3.0%

Page | 26
Appendix 7 – Tabular Progress reporting by Discipline / System (Continued)

Page | 27
Appendix 8 – Material Planning Reporting Matrix
[Project Title]
[CONTRACTOR NAME] Contractor

Logo
NSTRUCTION REPORT CONSTRUCTION REPORT
Material Status Report Cut Off Date: 28- Aug-20
Steel
Items IFC Drawing/Budget [Tons] Delivery on Site [Tons] Erected [Tons]
Accessorial Accessorial Accessori

Package Main Steel Main Steel Main
Steel Steel al
Piping
IFC Drawing/Budget Data Material Released Data to Date
Num Mod
Tota Num- Modul Fiel
-ber Shop - Field Shop Total
Package l ber of e d
of Ø" ules Ø" Ø" Ø"
Ø" Iso's Ø" Ø"
Iso's Ø"
Equipment
Total Budget Actual

Category Unit Delivery on Site Plan Erected
(ea) Erected
1 Column Tag
2 Vessel Tag

Page | 28
3 Filter Tag
4 Tank Ton
5 Compressor Tag
6 Pump Tag
7 Exchanger Tag
Overhead
8 Tag
Crane
9 Others Tag
1
Package Pkg
0
Electrical
Items IFC Drawing To date
Delivery on
Category Unit Budget Erected
Site
1 Main cable LM
Main
2 Pcs
Equipment
Lighting
3 Set
Fixture
Instrument
Items IFC Drawing To date
Delivery on
Category Unit Budget Erected
Site
1 Main cable LM
2 Instruments Pcs
4 DCS/MMS Set
5 JB Tag

Page | 29
Appendix 9 – Key Milestone Report
[Project Title]
[CONTRACTOR NAME] Contractor

Logo
Key Milestone Report
Mile
Varianc
Mile- - We Actu
Fore- e
Stone Milestone Description sto ek L3 Date al
cast behind
No ne No Date
in days Reasons for
% Variance
Cut Off Date: 29-

Engineering / Procurement / Construction Milestone Mar-19
EPC3 Package C - 0-
0.00 TB 6-Jun- No
16 Evaporation Ponds Jan-
% A 20 Change
Complete. 00
EPC1 - EPC2 - I 3 - Fresh

0-
Water (Desal Water) - First 0.00 15 20-Jun- 21- No
I03 Jan-
Supply Requirement (from % 9 21 Mar-20 Change
00
EPC-2) [159w]
EPC1 - EPC2 - I 1 - Power

15- 0-
to S492 & S493 - First 0.00 12 15-Nov- No
I01 Nov- Jan-
Supply Requirement (from % 8 20 Change
20 00
EPC-2) [128w]
EPC1 - EPC2 - I 9 -
21- 0-
Instrument Air / Plant Air - 0.00 16 No
I09 4-Jul-21 Dec- Jan-
First Supply Requirement % 1 Change
20 00
(from EPC-2) [161w]
EPC1 - EPC2 - I 7 - HP,

0-
MP & LP Steam - First 0.00 16 18-Jul- 25- No
Jan-
Supply Requirement (from % 3 21 Mar-21 Change
00
EPC-2) [163w]
EPC1 - EPC2 - I11 -

0-
Natural Gas - First Supply 0.00 16 18-Jul- 17-Jul- No
I11 Jan-
Requirement (from EPC-2) % 3 21 21 Change
00
[163w]
EPC1 - EPC2 - I10 - Fuel

0-
Gas - First Supply 0.00 16 18-Jul- 18-Jul- No
I10 Jan-
Requirement (from EPC-2) % 3 21 21 Change
00
[163w]
EPC1 - EPC2 - I12 - Flare 0-

0.00 16 8-Aug- 8-Aug- No
I12 Availability Requirement Jan-
% 6 21 21 Change
(from EPC-2) [166w] 00

Page | 30
EPC1 - EPC2 - I14 - Crude 22- 0-
0.00 16 22-Aug- No
Oil Supply Requirement Aug- Jan-
% 8 21 Change
(from EPC-2) [168w] 21 00
EPC1 - EPC2 - I15 -

Intermediate & Product 22- 0-
0.00 16 22-Aug- No
Storage Tanks (EPC-2 Aug- Jan-
% 8 21 Change
SoW) Ready to Accept 21 00
EPC-1 feed [168w]
EPC1 - EPC2 - I18 - WWT

29- 0-
Plant (EPC-2 SoW) Ready 0.00 16 29-Aug- No
I18 Aug- Jan-
to Receive Effluents from % 9 21 Change
21 00
EPC-1 [169w]
EPC2 to EPC1 - Power to

0-
S492 and S493 - Supply 1.00 12 18-Oct- 14- No
I01 Jan-
Availability of EPC-1 on % 4 20 Oct-20 Change
00
Continuous Basis

Page | 31
Appendix 10 - Construction Equipment Schedule
[Project Title]
[CONTRACTOR NAME] CONTRACTOR

LOGO
NTRACTOR NAME] Equipment Delivery / Installation Report
CONSTRUCTION
REPORT
Equipment Cut Off Date: 28- Aug-20 Remarks
Total Plan Actual

Delivery Plan Actual Rema
Category Unit Budget Erecte Erecte
on Site Erected Erected % ining
(ea) d% d
81.63
1 Vessels Tag 49 48 40 41 83.67% 8
%
44.30
2 Package Tag 79 26 35 19 24.05% 60
%
Nitrogen Generation 74.47

3 Tag 47 41 35 33 70.21% 14
Package %
67.15
4 Pumps Tag 277 62 186 35 12.64% 242
%
46.15
5 Heat Exchangers Tag 39 39 18 32 82.05% 7
%
6 WWTP Package Tag Tag 109 50 0 0.00% 19 17.43% 90
7 EDG Tag 3 3 3 100% 3 100% 0
8 Electric Heaters Tag 5 0 0 0.00% 0 0.00% 5
9 Weigh Bridge Tag 9 9 0 0.00% 0 0.00% 9
1
Silencers Tag 3 3 3 100% 3 100.00% 0
0
1
Metering Skid Tag 3 3 3 100% 1 33.33% 2
1
1
Mixers Tag 21 21 0 0.00% 0 0.00% 21
2
1
Crane / Hoist Tag 34 15 3 8.82% 0 0.00% 34
3
1
Miscellaneous Tag 11 11 0 0.00% 3 27.27% 8
4
48.41
Total 689 331 334 189 27.43% 500
%

Page | 32
Appendix 11 - Contractor Daily Report

Page | 33
Appendix 12 – Weekly Dashboard Report
(Example to be Plotted on Single A3 Sheet)
Project Title
CONTRACTOR
OVERALL WEEKLY DASHBOARD LOGO
For the WEEK OF: 28-August-2020
Fcast / Fcast /
KEY MILESTONES - Due in the next 3 Plann KEY MILESTONES - Due in the next Planne
Achiev Achiev
Week ed 3 Week d
ed ed
EPC3-Package A-SY10d -Phase-7 - Site

P13 - Last LLI delivered at FOB - Vendor 13-Mar- 03-Oct- 25-Sep- 25-Sep-
access (HOP 4) fencing, roads and
Location for CDU/VDU [112w] 20 20 20 20
remaining Site finishing
Fcast /
EPC1-P19 - Last LLI delivered at FOB - Vendor 30-Oct-
3-Jul-20 CRITICAL INTERFACE MILESTONES Planned Achieve
Location for HPU [108w] 20
d
EPC1 - I01 Power to S492 and S493 - First 15-Nov-

7-Dec-20
Supply Requirement 20
PERCENT COMPLETE
WEIGH
PROGRESS T CUM PREVIOUS WEEK CURRENT WEEK CUM TO DATE
%
PLAN ACTUAL PLAN ACTUAL PLAN ACTUAL
Engineering and Home Office Services 8.77% 96.18 97.97 0.43 0.32 96.61 98.29
Procurement ** 44.37% 90.74 85.42 2.22 2.27 92.96 87.69
Construction & Pre-Commissioning 41.80% 60.35 47.36 3.99 2.64 64.34 50.00
Commissioning & Start Up 5.06% 0.77 0.00 0.68 0.00 1.44 0.00
OVERALL PROGRESS 100% 73.96% 66.29% 2.73% 2.14% 76.69% 68.43%
CURRENT PERIOD
PREVIOUS WEEK CUM TO DATE
KPIs Total
ENGINEERING Totals
Documents Issued by Contractor Total (Incl

47,613 46,997 66,506 7 653 47,004 67,159
Class1, 2, 3, 4)
Documents Issued by Contractor For Comment 18,928 21,842 17 49 18,945 21,891
Comments Returned by Company 40,202 58,130 34 779 40,236 58,905
Documents with Company at Month End 144 419 0 128 128 264
Overdue Documents with Company at Month End 0 66 0 48 0 56
PROCUREMENT Totals

Page | 34
Enquiries Issued 490 475 348 13 88 488 436
Bids Received 490 464 305 20 90 484 395
Beds Evaluation Issued to Company 2,546 1,210 82 1,292
CONSTRUCTION Units Totals
Civils - No of Piles Number 2,034 2,034 2,034 - - 2,034 2,034
Concrete Poured M3 421,276 379,985 355,539 7,250 14,073 387,235 369,612
Structural Steel - Installation Tons 70,690 42,747 36,540 3,726 3,824 46,473 40,364
Pipeline Meters 122,841 122,841 115,136 - 3,137 122,841 118,272
U/G Piping Meters 185,052 136,911 132,513 5,873 7,637 142,784 140,149
2,370,6 1,586,47
A/G Piping - Fabrication dia Inch 1,961,40 1,464,735 116,081 121,736 2,077,48
46 1
1,939,8
A/G Piping - Installation dia Inch 781,194 61,180 124,013 60,313 905,207 321,494
77
Mechanical - Equipment Installation

Number 2,520 425 1,109 28 72 453 1,281
****
Tank Erection Tons 66,066 60,753 53,167 1,657 1,638 62,410 54,805
Electrical - Cable Tray M 241,205 84,542 12,539 13,933 19,947 98,475 32,486
7,959,8
Electrical Cable M 3,278,80 320,212 549,377 70,149 3,828,18 390,361
33
5,597,0
Instrument Cable M 718,830 79,127 252,276 65,614 971,107 144,741
57

Page | 35
COMMISSIONING
No of System MCs
CURRENT WEEK CUM TO DATE FORECAST
NEXT AT
CONTRACTOR MANHOURS
PLAN ACTUAL PLAN ACTUAL WEEK COMPLETE
Home Office 82,987 134,441 4,839,597 5,843,104 - -
Site 5,748,76 4,160,090 74,945,40 60,090,33 - -
TOTAL MANHOURS 5,831,75 4,294,531 79,785,00 65,933,43 0 0
SAFETY
CURRENT PERIOD FAT LTI RWC MTC FAI NM TRC
HOME OFFICE - CURRENT PERIOD 0 0 0 0 0 0 0
CONSTRUCTION - CURRENT PERIOD 0 0 0 0 1 2 0
CUMULATIVE FAT LTI RWC MTC FAI NM TRC
HOME OFFICE - CUMULATIVE 0 0 0 0 0 1 0
CONSTRUCTION - CUMULATIVE 0 1 0 6 30 79 7
CURRENT ACHIEVEM
TARGET/PL CUM TO
ICV - IN COUNTRY VALUE Unit PERIOD- ENT TO Comment
AN DATE
ACTUAL DATE
Omani Nationals Number 197 -8 399 203%
Scholarships Number 114 0 39 34%
Training for Employment Number 500 0 435 87%
Training for Development Number 190 0 187 98%
Local Sourcing of Goods & Services MM USD 1,151 5 1,758 153%
Local Sourcing of SMEs MM USD 575.29 11 198 34%
KEY CHARTS
Post- Purchase Order Manufacturing Curves - Plan vs Actual Pipe Prefabrication

Page | 36
Site Resourcing Histogram Pipe Erection
R
I
S
K

Page | 37
Appendix 13 – Monthly Dashboard Report
(Example to be Plotted on Single A3 Sheet)
Project Title
CONTRACTOR
OVERALL MONTHLY DASHBOARD LOGO
For the MONTH OF: 28-August-2020
KEY MILESTONES - Fcast / KEY MILESTONES -

Planne Fcast /
Planned Achieve
d Achieved
Due in the next 3 Month d Due in the next 3 Month
EPC3-Package A-SY10d -
Last LLI delivered at FOB - Vendor Phase-7 - Site access (HOP 4) 25-Sep-
13-Mar-20 03-Oct-20 25-Sep-20
Location for CDU/VDU [112w] fencing, roads and remaining 20
Site finishing
Last LLI delivered at FOB - Vendor CRITICAL INTERFACE Planne Fcast /

3-Jul-20 30-Oct-20
Location for HPU [108w] MILESTONES d Achieved
Power to S492 and S493 - First 15-Nov-

7-Dec-20
Supply Requirement 20
PERCENT COMPLETE
WEIGHT
PROGRESS CUM PREVIOUS WEEK CURRENT WEEK CUM TO DATE
%
Engineering and Home Office Services 8.77% 96.18 97.97 0.43 0.32 96.61 98.29
Procurement ** 44.37% 90.74 85.42 2.22 2.27 92.96 87.69
Construction & Precommissioning 41.80% 60.35 47.36 3.99 2.64 64.34 50.00
Commissioning & Start Up 5.06% 0.77 0.00 0.68 0.00 1.44 0.00
OVERALL PROGRESS 100% 73.96% 66.29% 2.73% 2.14% 76.69% 68.43%
CURRENT PERIOD
PREVIOUS WEEK CUM TO DATE
KPIs Total
ENGINEERING Totals
Documents Issued by Contractor Total (Incl

47,613 46,997 66,506 7 653 47,004 67,159
Class1, 2, 3, 4)
Documents Issued by Contractor For

18,928 21,842 17 49 18,945 21,891
Comment
Comments Returned by Company 40,202 58,130 34 779 40,236 58,905

Page | 38
Documents with Company at Month End 144 419 0 128 128 264
Overdue Documents with Company at Month

0 66 0 48 0 56
End
PROCUREMENT Totals
Enquiries Issued 490 475 348 13 88 488 436
Bids Received 490 464 305 20 90 484 395
Beds Evaluation Issued to Company 2,546 1,210 82 1,292
CONSTRUCTION Units Totals
Civils - No of Piles Number 2,034 2,034 2,034 - - 2,034 2,034
Concrete Poured M3 421,276 379,985 355,539 7,250 14,073 387,235 369,612
Structural Steel - Installation Tons 70,690 42,747 36,540 3,726 3,824 46,473 40,364
Pipeline Meters 122,841 122,841 115,136 - 3,137 122,841 118,272
U/G Piping Meters 185,052 136,911 132,513 5,873 7,637 142,784 140,149
A/G Piping - Fabrication dia Inch 2,370,646 1,961,40 1,464,735 116,081 121,736 2,077,48 1,586,471
A/G Piping - Installation dia Inch 1,939,877 781,194 61,180 124,013 60,313 905,207 321,494
Mechanical - Equipment
Number 2,520 425 1,109 28 72 453 1,281
Installation ****
Tank Erection Tons 66,066 60,753 53,167 1,657 1,638 62,410 54,805
Electrical - Cable Tray M 241,205 84,542 12,539 13,933 19,947 98,475 32,486
Electrical Cable M 7,959,833 3,278,80 320,212 549,377 70,149 3,828,18 390,361
Instrument Cable M 5,597,057 718,830 79,127 252,276 65,614 971,107 144,741
COMMISSIONING
No of System MCs
CURRENT WEEK CUM TO DATE FORECAST
CONTRACTOR MANHOURS
ACTUA ACTUA NEXT AT
PLAN PLAN
L L WEEK COMPLETE
5,843,10
82,987 134,441 4,839,597 - -
Home Office 4
4,160,09 60,090,3
5,748,76 74,945,40 - -
Site 0 3
4,294,53 65,933,4
TOTAL MANHOURS 5,831,75 79,785,00 0 0
1 3
SAFETY
CURRENT PERIOD FAT LTI RWC MTC FAI NM TRC
HOME OFFICE - CURRENT PERIOD 0 0 0 0 0 0 0

Page | 39
CONSTRUCTION - CURRENT PERIOD 0 0 0 0 1 2 0
CUMULATIVE FAT LTI RWC MTC FAI NM TRC
HOME OFFICE - CUMULATIVE 0 0 0 0 0 1 0
CONSTRUCTION - CUMULATIVE 0 1 0 6 30 79 7
CURREN
TARGET/PL T CUM TO ACHIEVEME
ICV - IN COUNTRY VALUE Unit Comment
AN PERIOD- DATE NT TO DATE
ACTUAL
Numbe
Omani Nationals 197 -8 399 203%
r
Numbe
Scholarships 114 0 39 34%
r
Numbe
Training for Employment 500 0 435 87%
r
Numbe
Training for Development 190 0 187 98%
r
Local Sourcing of Goods & MM

1,151 5 1,758 153%
Services USD
MM
Local Sourcing of SMEs 575.29 11 198 34%
USD
KEY CHARTS
Post- Purchase Order Manufacturing Curves - Plan Pipe Prefabrication

vs Actual
Site Resourcing Histogram Pipe Erection
30,000
Rev Plan - Month Notes:
Please refer to individual EPC Histograms for explanatory
25,000 Actual - Month notes
Forecast - Month
Manpower
20,000
RISK
15,000
10,000
5,000
- Axis Title
13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39
Aug-19
Aug-20
Aug-21
Nov-19
May-20
Nov-20
May-21
Jun-19
Sep-19
Dec-19
Jun-20
Sep-20
Dec-20
Jun-21
Feb-20
Mar-20
Apr-20
Feb-21
Mar-21
Apr-21
Jan-20
Jan-21
Oct-19
Oct-20
Jul-19
Jul-20
Jul-21
Direct Site Manpower
Rev Plan - Month 7,022 7,737 8,963 10,208 12,641 15,917 18,698 21,508 23,562 25,862 26,763 27,042 27,170 26,676 23,917 21,527 19,591 17,202 15,389 13,516 11,310 9,481 7,185 5,163 3,438 2,151 968
Actual - Month 6,214 7,328 8,342 8,646 9,980 11,511 13,305 14,636 16,288 16,855 17,809 17,770 15,630 15,741 16,796 - - - - - - - - - - - -
Forecast - Month - - - - - - - - - - - - - - - - - - - - - - - - - - -

Page | 40
Appendix 14 – Contractor Cost Summary

Page | 41
Document title
Document number and the revision
User to use this Feedback form to identify any inaccuracy, error or ambiguity to notify the Document
Authority so that appropriate action can be taken. The user is requested to return this page fully
completed, indicating precisely the Proposed Improvement & Justification.
Name: Email: Date:
Page Ref: Observation Proposed Improvement & Justification

Page | 42
Definitions
CBS Cost Breakdown Structure
CPM Critical Path Method
EDMS Engineering Document Management system
HSSE Health, Safety, Social & Environment
MDR Master Document Register
PAP Project Assurance Plan
PEP Project Execution Plan
PSR Procurement Status Register
SAP Company’ Enterprise Reporting System
VOWD Value of Work Done
WBS Work Breakdown Structure
Baseline Schedule is the agreed and approved schedule for the Project. No changes to this schedule
shall be made without prior Approval of the Company and shall be in accordance with the Contract
T & C’s
Company means OQ
Contractor is an entity to carry out an EPC / LSTK Project under Company’ supervision.
Company’s EPC / LSTK team refers to the Company staff assigned to a specific EPC / LSTK Contract
or EPC package and reporting to that Contract / package’s project manager.
Direct Manpower shall not include indirect manpower or works associated with indirect works thus
including all other personnel involved in the installation of “Permanent Works”.
Indirect manpower shall comprise works and manpower assigned above the level of Direct
supervision (i.e. Administrative, Project and Construction Management Personnel etc.) and include
any works that are associated with Temporary construction facilities (i.e. Temporary offices, access
roads, warehousing, temporary utilities etc.).
Project Manager refers to the Company’s project manager.
Effective Date: Is the project Start Date as per contract

Page | 43
DOCUMENT INFORMATION
Title Project Progress Reporting Contractor Guideline
Document number 2021/ 03.01.04-Project_Progress_Reporting_Contractor-Guideline
Purpose Defining the project reporting requirements which Contractor shall deliver as
part of their services to the Company
Audience Feasibility / Concept Team, BOM, Project Directors, Project Managers, Project
Leads, finance, contracts and procurement, project technical services, project
team members, consultants, contractors
Category Operational
Subcategory Project Guidelines
Effective date 31-May-21
Review date
Procedure advisor Team Leader Project Services, Center Of Excellence
Approving authority VP, Center Of Excellence

Page | 44
RELATED AND SUPPORTING DOCUMENTS
Policy NA
Opportunity and Project Management System Policy Manual
03.01.01-Project_Management_Framework-Policy Manual
Process NA
Procedures 03.01.02-Project_Management_of_Change-Procedure
03.01.03-Execution_and_Contracting_Strategy_Procedure_for_Project-
Procedure
03.01.04-Project_Planning_and_Control-Procedure
03.01.05-Project_Cost_Control-Procedure
03.01.07-01 WBS Procedure
03.01.08-Project_Risk_Management-Procedure
03.01.09-Project_Interface_Management-Procedure
03.01.11-Progress_Monitoring_and_Reporting-Procedure
03.01.13-Project_Handover_and_Close_Procedure_Close_out-Procedure
03.01.15-Cost_Estimating-Procedure
03.01.06-Project_Initiation-Guideline
03.01.01-Project_WBS_Guideline_for_Contractor-Guideline
03.01.02-Planning_and_Scheduling_Contractor-Guideline
03.01.03-Progress_Measurement_Contractor-Guideline
03.01.04-Project_Progress_Reporting_Contractor-Guideline
Related documents NA
and Forms

Page | 45
APPROVALS
Authorized Approver Date Signature(s)
VP, Project COE 17-February-22

Page | 46

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Project Progress Reporting Contractor

Document History ............................................................................................................................................................3

1.0 Purpose ..............................................................................................................................................................4

2.0 Scope .................................................................................................................................................................4

3.0 Confidentiality and Distribution ....................................................................................................................4

4.0 General Requirements ....................................................................................................................................4

5.0 Progress measurement ...................................................................................................................................6

6.0 Progress Reporting Requirements ...............................................................................................................8

7.0 Contractor Cost Reporting ........................................................................................................................... 14

8.0 Project Status Reviews and Meetings ........................................................................................................ 16

9.0 Roles and Responsibilities ........................................................................................................................... 17

Appendix-1 Typical Reporting Requirement and checklist for Reports .......................................................... 18

Appendix 2 – Overall Progress Curve ................................................................................................................... 19

Appendix 3 – Progress and Manpower Histograms (Typical) ........................................................................... 21

Appendix 4 – Commodity / Quantity Progress Curves (Typical) ...................................................................... 22

Appendix 5 – Tabular Manhour / Manpower Reporting Matrix .......................................................................... 23

Appendix 6 – Tabular Commodity Reporting Matrix ........................................................................................... 24

Appendix 7 – Tabular Progress reporting by Discipline / System (Continued) ............................................. 27

Appendix 8 – Material Planning Reporting Matrix ............................................................................................... 28

Appendix 9 – Key Milestone Report ....................................................................................................................... 30

Appendix 10 - Construction Equipment Schedule .............................................................................................. 32

Appendix 11 - Contractor Daily Report .................................................................................................................. 33

Appendix 12 – Weekly Dashboard Report ............................................................................................................ 34

Appendix 13 – Monthly Dashboard Report ........................................................................................................... 38

Appendix 14 – Contractor Cost Summary ............................................................................................................ 41

03.01.04-Project Progress Reporting Contractor Guideline | February 2022

Version Date Author Approver Description of Amendment

1.0 31-May-21 Stefano Della Mahmoud Al First Issue

2.0 17-Feb-22 Hussain Al Mahmoud Al Re Issued in new Template

03.01.04-Project Progress Reporting Contractor Guideline | February 2022

3.0 Confidentiality and Distribution

4.0 General Requirements

03.01.04-Project Progress Reporting Contractor Guideline | February 2022

Contractor Reporting Responsibilities

This section defines Contractor’s general reporting responsibilities

03.01.04-Project Progress Reporting Contractor Guideline | February 2022

Level 1 Progress Control Curves

5.1.1 Contract Progress S-Curves

• Overall Engineering Progress

• Overall Procurement Progress

• Overall Manufacturing and Delivery Progress

• Overall Construction and Pre-Commissioning Progress

03.01.04-Project Progress Reporting Contractor Guideline | February 2022

5.1.2 Manpower Histograms

Level 2 Progress Control Curves

5.2.1 Contract Progress S-Curves

03.01.04-Project Progress Reporting Contractor Guideline | February 2022

6.0 Progress Reporting Requirements

6.1.1 Monthly Progress Report Table of Contents (TOC)

o Overall Progress (Tabular)

o Progress by Discipline and Major Sub Contractor

o Key Quantity / commodity Summary reporting

o Schedule Performance index (SPI) / Cost Performance Index (CPI)

• Manufacturing, Expediting, Inspection and Delivery

• Areas of Concern and mitigations

• Resources: Manpower & Machinery Required vs Deployed

• Status of Interfaces between Other Packages, Third Party, etc., as applicable

03.01.04-Project Progress Reporting Contractor Guideline | February 2022

o HSSE performance report

o Monthly Dashboard Report

o Engineering Deliverable Status Level 4 (including overdue listing)

o Isometric release curves by area / unit

o 90 Day look ahead

o Key Milestone table