NAP Form No.

3 Accomplish in 3 copies
Revised 2012

AGENCY NAME:
NATIONAL ARCHIVES OF THE PHILIPPINES COMMISSION ON AUDIT, REGION V – SORSOGON
Pambansang Sinupan ng Pilipinas STATE COLLEGE
REQUEST FOR AUTHORITY TO DISPOSE ADDRESS:
OF RECORDS MAGSAYSAY ST., SORSOGON CITY

DATE: TELEPHONE NUMBER:

GRDS/ RETENTION PERIOD

RDS ITEM RECORD SERIES TITLE AND DESCRIPTION PERIOD COVERED AND PROVISION/S
NO. COMPLIED (If Any)

ADMINISTRATIVE AND MANAGEMENT

RECORDS
27 2002 2 years after acted
Requests – 1 bundle upon

BUDGET RECORDS

40 Notice of Cash Allocation – 1 bundle 2009 3 years

FINANCIAL AND ACCOUNTING RECORDS

55 Bonding Files
Fidelity/Surety Bond – 3 bundles 2009-2010 5 years after
expired/terminated

61 Checks and Check Stubs – 102 bundles 2007-2010 10 years, provided

post-audited, finally
settled and not
involved in any case
71 Notices
Disallowances – 1 bundle 2010 3 years after settled
Suspensions - 1 bundle 2002

74 Official Receipts – 120 bundles 2007-2010 10 years provided

Official Receipts – 18 bundles cannot be post-audited, finally
determined settled and not
(damaged) involved in any case

76 Payrolls – 4 bundles 2001, 2006 – 2008 10 years provided

post-audited, finally
settled and not
involved in any case

82 Reports
Accountabilities for Accountable Forms – 2008-2010 3 years after cash had
26 bundles been examined
Cash Disbursements – 10 bundles 2010 10 years

LOCATION OF RECORDS: VOLUME IN CUBIC METER:

OFFICE OF THE AUDITOR – SORSOGON STATE COLLEGE

PREPARED BY: (Name & Signature) POSITION:

CERTIFIED AND APPROVED BY:

This is to certify that the above mentioned records are no longer needed and
not involved nor connected in any administrative or judicial cases.

Name and Signature of Agency Head

or Duly Authorized Representative
NAP Form No. 3 Accomplish in 3 copies
Revised 2012

AGENCY NAME:
NATIONAL ARCHIVES OF THE PHILIPPINES COMMISSION ON AUDIT, REGION V – SORSOGON
Pambansang Sinupan ng Pilipinas STATE COLLEGE
REQUEST FOR AUTHORITY TO DISPOSE ADDRESS:
OF RECORDS MAGSAYSAY ST., SORSOGON CITY

DATE: TELEPHONE NUMBER:

GRDS/ RETENTION PERIOD

RDS ITEM RECORD SERIES TITLE AND DESCRIPTION PERIOD COVERED AND PROVISION/S
NO. COMPLIED (If Any)

cont. 82 Reports
Cash Examinations – 1 bundle 2001 3 years provided post-
audited, finally settled
and not involved in any
case

Collecting and Disbursing Officers

Checks Issued & Cancelled – 4 bundles 2008-2009 10 years provided
Collections and Deposits – 74 bundles 2007-2010 post-audited, finally
Collections and Deposits - 27 bundles cannot be settled and not
determined involved in any case
(damaged)

84 Disbursements – 64 bundles 2007-2010

Statements
Reconciliations (Bank Reconciliations) – 2007 – 2010 10 years
46 bundles
Reconciliations (Bank Reconciliations) – 7 cannot be
bundles determined
(damaged)

Vouchers, including Bills, Invoices & Other

Supporting Documents

LOCATION OF RECORDS: VOLUME IN CUBIC METER:

OFFICE OF THE AUDITOR – SORSOGON STATE COLLEGE

PREPARED BY: (Name & Signature) POSITION:

CERTIFIED AND APPROVED BY:

This is to certify that the above mentioned records are no longer needed and
not involved nor connected in any administrative or judicial cases.

Name and Signature of Agency Head

or Duly Authorized Representative
NAP Form No. 3 Accomplish in 3 copies
Revised 2012