Nap Form 3 - Request For Disposal

NAP Form No.
3 Accomplish in 3 copies
Revised 2012
NATIONAL ARCHIVES OF THE PHILIPPINES AGENCY NAME: DEPARTMENT OF EDUCATION
Pambansang Sinupan ng Pilipinas
ADRESS:
REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS Patin-ay, Prosperidad, Agusan del Sur
Date TELEPHONE NUMBER:

September 24, 2018 09093248504
RETENTION PERIOD AND

GRDS/RDS RECORD SERIESF TITLE AND DESCRIPTION PERIOD COVERED PROVISIONS COMPLIED (If Any)
ITEM NO.
RDS # 99 PERFORMANCE RATING/CB PAST/IPCR/OPCR

CB PAST SY 2008- 2009 1 year
CB PAST SY 2010-2011 1 year
CB PAST SY 2013- 2014 1 year
IPCR/OPCR SY 2014-2015 1 year
IPCR/OPCR SY 2015-2016 1 year
RDS # 112 STATEMENT OF ASSETS AND LIABILITIES FY 2006 10 years

FY 2007 10 years
RDS # 102 PERSONNEL FOLDERS (201 FILES) CY 2000 15 years; retired/separated

CY 2001 15 years; retired/separated
CY 2002 15 years; retired/separated
RDS # 39 PROCUREMENT FILES (BIDDING DOCUMENTS) CY 2003 10 years; project is completed and
settled
RDS # 77 REPORTS
Reports of Checks Issued FY 2004 10 years
FY 2005
FY 2006 10 years
FY 2007 10 years
Advice of Checks Issued and Cancelled FY 2006 10 years

FY 2007 10 years
* ALL PROVISIONS ARE COMPLIED
LOCATION OF RECORDS: VOLUME IN CUBIC METER:

ARCHIVES
PREPARED BY: (Name & Signature) POSITION:
JURA S. GOLORAN Administrative Officer IV

CERTIFIED AND APPROVED BY:
This is to notify that the above mentioned records are no longer needed and not involved nor connected in any administrative or judicial
cases.
MINERVA T. ALBIS, Ph.D.

Schools Division Superintendent
Name and Signature of Agency Head or Duly Authorized

Representative
NAP Form No. 3 Accomplish in 3 copies
Revised 2012
NATIONAL ARCHIVES OF THE PHILIPPINES AGENCY NAME: DEPARTMENT OF EDUCATION
Pambansang Sinupan ng Pilipinas
ADRESS:
REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS Patin-ay, Prosperidad, Agusan del Sur
Date TELEPHONE NUMBER:

September 24, 2018 09093248504
GRDS/RDS RECORD SERIESF TITLE AND DESCRIPTION PERIOD COVERED RETENTION PERIOD AND
ITEM NO. PROVISIONS COMPLIED (If Any)
RDS # 52 REPORTS
Liquidation FY 2006 10 years
FY 2007 10 years
RDS # 54 VOUCHERS, INLCUDING BILLS, INVOICES & OTHER
SUPPORTING DOCUMENTS
Liquidation 2001 - 2002
10 years; post audited, finally settled
and not involved in any case
Disbursements
FY 1999 to FY 2007 10 years; post audited, finally settled
and not involved in any case
RDS # 179 PERMITS

Permit to Operate 2011 5 years; expired
2012 5 years; expired
Tuition Fee increased SY 2012- 2013 5 years
GRDS # 15 LOGBOOKS
Incoming/Outgoing Correspondences 1994- 2009 2 years after date of last entry
Visitors Logbook
Ordinary 2005 - 2007 2 years after date of last entry
GRDS # 105 LOGBOOKS

Attendance 2002- 2012 1 year; leave and undertimes are
posted in the leave card
RDS # 85 APPLICATIONS/RECOMMENDATIONS FOR EMPLOYMENT CY 2015 1 year

CY 2016 1 year
LOCATION OF RECORDS: VOLUME IN CUBIC METER:

ARCHIVES
JURA S. GOLORAN Administrative Officer IV

cases.
MINERVA T. ALBIS, Ph.D.

Schools Division Superintendent
Representative
Revised 2012
NATIONAL ARCHIVES OF THE PHILIPPINES AGENCY NAME: DEPED- AGUSAN DEL SUR
Pambansang Sinupan ng Pilipinas SAN LUIS II DISTRICT
ADRESS:
REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS DON ALEJANDRO, SAN LUIS, AGUSAN DEL SUR
Date MARCH 8, 2021 TELEPHONE NUMBER: 09300929088

GRDS/RDS RECORD SERIES OF TITLE AND DESCRIPTION PERIOD COVERED PROVISIONS COMPLIED (If Any)
ITEM NO.
LAMINGA CES
RDS # 42 PURCHASE REQUEST 2019 1 YEAR

RDS # 54 LIQUIDATION (MOOE) 2009 10 YEARS
RDS # 86 APPROVE LEAVE FORM 2019 1 YEAR
RDS # 175 GRADING SHEETS 2015-2017 2 YEARS
RDS # 176 LESSON PLAN 2007-2014 1 YEAR
RDS # 182 RANKING OF PUPILS 2015-2018 1 YEAR
RDS # 185 MONTHLY ENROLLMENT (SF2) 2014-2017 2 YEARS
RDS # 185 SCHOOL FORM 2B 2014-2017 2 YEARS
RDS # 190 SUPERVISORY PLAN 2010-2018 1 YEAR
BAYLO ES
RDS # 185 SCHOOL FORM 3 2014-2017 2 YEARS
COALICION IS
RDS # 185 ATTENDANCE REPORTS (FORM 3) 2014-2017 2 YEARS

RDS # 182 RANKING/ LIST OF HONOR SUDENTS 2016-2017 3 YEARS
RDS # 192 TEST RESULTS 2017 2 YEARS
DATU BANDAHAN ES

RDS # 176 LESSON PLAN 2017-2019 1 YEAR
RDS # 170 NUTRITIONAL STATUS 2017-2018 2 YEARS
RDS # 86 MATERNITY LEAVE 2018-2019 1 YEAR
RDS # 73 FEDILITY BOND 2017-2019 1 YEAR
RDS # 91 DAILY TIME RECORDS 2012-2019 1 YEAR
RDS # 185 REPORTS FORM 3 2018-2019 2 YEARS
RDS # 40 PROPERTY INVENTORIES 2018-2019 1 YEAR
DATU SANDIGAN ES
RDS # 40 PROPERTY INVENTORIES 2018-2019 1 YEAR

RDS # 86 MATERNITY LEAVE 2018-2019 1 YEAR
RDS # 185 REPORTS FORM 3 2018-2019 2 YEARS
KALILID ES
RDS # 24 SOLICITATIONS 2017 1 YEAR

RDS # 34 ACKNOWEDGEMENT RECEIPT OF EQUIPMENT, MRE 2016-2019 1 YEAR
RDS # 36 INVENTORIES AND INSPECTION REPORTS OF UNSERVICEABLE PROPERTIES 2016-2017 1 YEAR
RDS # 42 PR 2016-2019 1 YEAR
RDS # 43 INSPECTION AND ACCEPTANCE 2016-2019 1 YEAR
RDS # 91 DTR 2016-2019 1 YEAR
RDS # 100 ORDER ASSIGNMENT OF STATION 2018 1 YEAR
RDS # 176 LESSON PLAN 2010-2018 2 YEARS
RDS # 178 BORROWERS CARD 2009-2011 1 YEAR
MAHAGSAY ES
ITEM NO. 99 PERFORMANCE RATING/CB PAST/IPCR/OPCR SY. 2014-2017 3 YEARS
ITEM NO. 175 GRADING SHEETS SY. 2016-2018 2 YEARS
ITEM NO. 185 ATTENDANCE REPORTS ( FORM 3) SY. 2015-2018 2 YEARS
ITEM NO. 86 APPLICATION FOR LEAVE SY. 2014-2018 1 YEARS
NUEVO TRABAJO ES
OLANGO-AN ES
POLICARPO ES
SAN JOSE ES
SAN PEDRO ES
DOP BALIT IPS ( IPA)
RDS # 170 HEALTH AND NUTRITION REPORTS 2016-2018 2 YEARS

RDS # 176 LESSON PLAN 2016-2018
RDS # 137 ANSWER SHEETS 2018-2019 6 Months
RDS # 170 STUDENTS REPORT CARD (FORM 138) 2017-2018 1 YEAR
RDS # 145 CERTIFICATES OF GRADUATION 2018-2019 1 YEAR
DOP STA. RITA IPS (IPA)
SAN PEDRO ES
LAMINGA NHS
RDS # 182 RANKING OF HONORS 2014-2017 3 YEARS ( AFTER GRADUATED)
RDS # 145 REPORT OF RATING OF STUDENTS 2014-2015 1 YEAR
LOCATION OF RECORDS: CABINET VOLUME IN CUBIC METER: .089 CU. M.

ARCHIVES

GLORY MAE D. PUGOSA ADMIN. ASSISTANT II
cases.
BETCHEBA E. PROCHINA
Public Schools District In-Charge
Representative
Revised 2012
NATIONAL ARCHIVES OF THE PHILIPPINES AGENCY NAME: DEPED- AGUSAN DEL SUR
Pambansang Sinupan ng Pilipinas SAN LUIS II DISTRICT
ADRESS:
REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS DON ALEJANDRO, SAN LUIS, AGUSAN DEL SUR
Date APRIL 04, 2022 TELEPHONE NUMBER: 09300929088

GRDS/RDS RECORD SERIES OF TITLE AND DESCRIPTION PERIOD COVERED PROVISIONS COMPLIED (If Any)
ITEM NO.
LAMINGA CES
RDS # 86 APPROVE LEAVE FORM 2020 1 YEAR

RDS # 99 IPCRF 2019 1 YEAR
RDS # 190 SUPERVISORY PLAN 2019 & 2020 1 YEAR
COALICION IS
29 Electric Bill 2016 5 yrs.

29 Water Bill 2016 5 yrs.
35 Annual Procurement Programs 2016-2018 3 yrs.
41 Purchase Orders 2016-2017 4 yrs.
66 Monthly Cash programs 2016-2017 3 yrs.
73 Fidelity Bond 2016-2020 1 yr.
99 Performance Appraisals/Evaluations/Rating Reports 2016-2020 1 yr.
175 Grading Sheets 2010-2017 2 yrs.
177 School Personnel and Officials 2020 1 yr.
185 Enrollment and Attendance (Form 3) 2017 2 yrs.
DATU BANDAHAN ES
RDS # 29 ELECTRIC BILL 2016 5 YEAR

RDS # 29 WATER BILL 2016 5 YEAR
RDS # 35 ANNUAL PROCUREMENT PROGRAMS 2016 3 YEARS
2017
2018
RDS # 41 PURCHASE ORDERS 2016 4 YEARS
2017
RDS # 66 MONTHLY CASH PROGRAM 2016
2017
RDS # 73 FIDELITY BOND 2018 1 YEAR
2019
2020
RDS # 99 PERFORMANCE APPRAISALS/EVALUATIONS/RATING REPORTS 2016 1 YEAR
2017
2018
RDS # 175 GRADING SHEETS 2015 2 YEARS
2016
2017
RDS # 177 SCHOOL PERSONNEL AND OFFICIALS 2020 1 YEAR
RDS # 185 ENROLLMENT AND ATTENDANCE (FORM 3) 2017 2 YEARS
RDS # 185 SUMMARIES OF MONTHLY ATTENDANCE (FORM 7) 2016 2 YEARS
2017
2018
KALILID ES

2017
2018
2017
2017
2017
2018
2019
2017
2018
2011
2012
2013
2014
2015
2016
2017
2017
2018
NUEVO TRABAJO ES
ITEM NO. 91 DAILY TIME RECORDS S.Y. 2017 & 2018 1 YEAR
ITEM NO. 99 PERFORMANCE FILE APPRAISAL/IPCRF/OPCRF C.Y. 2014 5 YEARS

C.Y. 2015
C.Y. 2016
ITEM NO. 176 LESSONS PLAN C.Y. 2016 1 YEAR

C.Y. 2017
C.Y. 2018
OLANGO-AN ES

2017
2018
2017
2017
2018
2019
2020
2017
2018
2013
2014
2015
2016
2017
2017
2018
OLANGO-AN ES

2017
2018
2017
2017
2020
2017
2018
2013
2014
2015
2016
2017
2017
2018
SAN PEDRO INTEGRATED SCHOOL
ITEM NO. 35 ANNUAL PROCUREMENT PLAN 2016 3 YEARS
ITEM NO. 73 FIDELITY BONDS 2011 1 YEAR
ITEM NO. 66 MONTHLY CASH PROGRAM 2016 3 YEARS

2017
2018
ITEM NO. 86 APPLICATION FOR LEAVE 2013 1 YEAR
2014
2015
2016
2017
ITEM NO. 190 SUPERVISORY PLAN FOR TEACHERS 2015
2016
2017
2018
2019
2020
ITEM NO. 95 ENROLLEMENT / ATTENDANCE SHEETS 2019 2 YEARS
2020
ITEM NO. 122 SCHOOL BUILDING INVENTORY 2016 1 YEAR
2017
2018
2019
ITEM NO. 145 CERTIFICATE OF GOOD STANDING 2016 1 YEAR
2017
ITEM NO. 176 LESSON PLAN 2016 1 YEAR
2017
ITEM NO. 170 NUTRITIONAL STATUS 2018 3 YEARS
2019
LOCATION OF RECORDS: CABINET VOLUME IN CUBIC METER: .058 CU. M.

ARCHIVES

GLORY MAE D. PUGOSA ADMIN. ASSISTANT II
cases.
BETCHEBA E. PROCHINA
Public Schools District In-Charge
Representative

Nap Form 3 - Request For Disposal

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Nap Form 3 - Request For Disposal

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NAP Form No.

Date TELEPHONE NUMBER:

RETENTION PERIOD AND

RDS # 99 PERFORMANCE RATING/CB PAST/IPCR/OPCR

RDS # 112 STATEMENT OF ASSETS AND LIABILITIES FY 2006 10 years

RDS # 102 PERSONNEL FOLDERS (201 FILES) CY 2000 15 years; retired/separated

Advice of Checks Issued and Cancelled FY 2006 10 years

LOCATION OF RECORDS: VOLUME IN CUBIC METER:

PREPARED BY: (Name & Signature) POSITION:

JURA S. GOLORAN Administrative Officer IV

MINERVA T. ALBIS, Ph.D.

Name and Signature of Agency Head or Duly Authorized

Date TELEPHONE NUMBER:

RDS # 179 PERMITS

GRDS # 105 LOGBOOKS

RDS # 85 APPLICATIONS/RECOMMENDATIONS FOR EMPLOYMENT CY 2015 1 year

* ALL PROVISIONS ARE COMPLIED

LOCATION OF RECORDS: VOLUME IN CUBIC METER:

PREPARED BY: (Name & Signature) POSITION:

JURA S. GOLORAN Administrative Officer IV

MINERVA T. ALBIS, Ph.D.

Date MARCH 8, 2021 TELEPHONE NUMBER: 09300929088

RETENTION PERIOD AND

RDS # 42 PURCHASE REQUEST 2019 1 YEAR

RDS # 185 SCHOOL FORM 3 2014-2017 2 YEARS

RDS # 185 ATTENDANCE REPORTS (FORM 3) 2014-2017 2 YEARS

RDS # 175 GRADING SHEETS 2015-2018 2 YEARS

RDS # 40 PROPERTY INVENTORIES 2018-2019 1 YEAR

RDS # 24 SOLICITATIONS 2017 1 YEAR

ITEM NO. 99 PERFORMANCE RATING/CB PAST/IPCR/OPCR SY. 2014-2017 3 YEARS

ITEM NO. 175 GRADING SHEETS SY. 2016-2018 2 YEARS

ITEM NO. 185 ATTENDANCE REPORTS ( FORM 3) SY. 2015-2018 2 YEARS

ITEM NO. 86 APPLICATION FOR LEAVE SY. 2014-2018 1 YEARS

ITEM NO. 99 PERFORMANCE RATING/CB PAST/IPCR/OPCR SY. 2014-2017 3 YEARS

ITEM NO. 175 GRADING SHEETS SY. 2016-2018 2 YEARS

ITEM NO. 185 ATTENDANCE REPORTS ( FORM 3) SY. 2015-2018 3 YEARS

ITEM NO. 175 GRADING SHEETS SY. 2016-2018 2 YEARS

ITEM NO. 185 ATTENDANCE REPORTS ( FORM 3) SY. 2015-2018 3 YEARS

ITEM NO. 86 APPLICATION FOR LEAVE SY. 2014-2018 4 YEARS

ITEM NO. 99 PERFORMANCE RATING/CB PAST/IPCR/OPCR SY. 2014-2017 3 YEARS

ITEM NO. 175 GRADING SHEETS SY. 2016-2018 2 YEARS

ITEM NO. 185 ATTENDANCE REPORTS ( FORM 2) SY. 2015-2018 3 YEARS

ITEM NO. 86 APPLICATION FOR LEAVE SY. 2014-2018 4 YEARS

ITEM NO. 175 GRADING SHEETS SY. 2016-2018 2 YEARS

ITEM NO. 185 ATTENDANCE REPORTS ( FORM 2) SY. 2015-2018 3 YEARS

ITEM NO. 86 APPLICATION FOR LEAVE SY. 2016-2018 2 YEARS

ITEM NO. 99 PERFORMANCE RATING/CB PAST/IPCR/OPCR SY. 2014-2017 3 YEARS

ITEM NO. 175 GRADING SHEETS SY. 2016-2018 2 YEARS

ITEM NO. 185 ATTENDANCE REPORTS ( FORM 2) SY. 2015-2018 3 YEARS

DOP BALIT IPS ( IPA)

RDS # 170 HEALTH AND NUTRITION REPORTS 2016-2018 2 YEARS

RDS # 137 ANSWER SHEETS 2018-2019 6 Months

RDS # 170 STUDENTS REPORT CARD (FORM 138) 2017-2018 1 YEAR

RDS # 145 CERTIFICATES OF GRADUATION 2018-2019 1 YEAR

DOP STA. RITA IPS (IPA)

ITEM NO. 99 PERFORMANCE RATING/CB PAST/IPCR/OPCR SY. 2014-2017 3 YEARS

ITEM NO. 175 GRADING SHEETS SY. 2016-2018 2 YEARS

ITEM NO. 185 ATTENDANCE REPORTS ( FORM 2) SY. 2015-2018 3 YEARS

ITEM NO. 86 APPLICATION FOR LEAVE SY. 2014-2018 4 YEARS

ITEM NO. 99 PERFORMANCE RATING/CB PAST/IPCR/OPCR SY. 2014-2017 3 YEARS

ITEM NO. 175 GRADING SHEETS SY. 2016-2018 2 YEARS

ITEM NO. 185 ATTENDANCE REPORTS ( FORM 2) SY. 2015-2018 3 YEARS